Zain Babar Email & Phone Number

Lahore, Punjab, Pakistan

As the Admin Team Lead, I am responsible for overseeing and coordinating administrative activities to ensure smooth and efficient operations within the organization. Leading a team of administrative professionals, providing guidance, support, and fostering a collaborative work environment. My role involves managing day-to-day administrative tasks, implementing process improvements, and contributing to the overall success of the administrative function.Lead and mentor a team of administrative staff, providing direction and support.Foster a positive and productive team culture, promoting collaboration and continuous improvement.Oversee daily administrative tasks, including but not limited to document management, travel arrangements, and office supply management.Ensure compliance with company policies and procedures.Identify areas for process improvement and implement streamlined administrative procedures.Work collaboratively with cross-functional teams to enhance overall organizational efficiency.Serve as a liaison between the administrative team and other departments.Facilitate effective communication channels to ensure smooth information flow within the organization.Provide training to administrative staff on best practices, tools, and procedures.Support professional development initiatives to enhance the team's skills and capabilities.Manage administrative resources effectively, optimizing staffing levels and workload distribution.Monitor and report on key performance indicators, ensuring targets are met.Address and resolve administrative issues promptly, demonstrating a solutions-oriented approach.Escalate complex issues to higher management when necessary.Implement quality assurance measures to uphold high standards of administrative support.Conduct periodic audits to ensure compliance and identify areas for improvement.

Lahore, Punjab, Pakistan

Ensure implementation of visitors’ security and student safety protocols at each gateCoordinate with the Corporate Office for utility bill processing, issues pertaining to various govt. departments and external stakeholdersMaintain records for utility bills (Electricity, Gas, Water, PTCL and Internet, etc.), procurement, event costs, photocopying, and any other expenses incurred by their branchProcure items of regular use through branch budget, maintaining a record of all purchases Help in accomplishing custodian & technical staff (administrative) targets by communicating job expectations; supervising, and disciplining employees; implementation of policiesSupervise repair and maintenance of branch vehicles and log vehicle usage/runningStreamlined administrative processes by implementing an efficient electronic filing system, resulting in a 20% reduction in paperwork and increased productivity.Coordinated and facilitated branch meetings, ensuring all necessary materials were prepared and distributed in a timely manner, promoting effective communication among team members.Developed and maintained strong relationships with vendors and suppliers, negotiating favorable contracts and ensuring timely delivery of goods and services, resulting in cost savings of 15%.

Lahore, Punjab, Pakistan

Provided support in administrative matters related to employees and other stakeholders.Ensured a safe and healthy work environment at both plant & HO and completed maintenance tasks when required.Managed the fleet of vehicles, including vehicle maintenance, insurance claims, token tax, preparation of vehicle expense and fuel summaries, mileage reports, etc.Arranged transport and provided support in all types of protocol services.Reviewed and endorsed all kinds of correspondence and processed documentations, vendor billings, POs, utility bills, etc. in a timely manner.Provided logistical support during workshops, product launches, and other events.Dealt with government agencies for shop registration, moving publicity, trade licenses, PESSI, EOBI, municipal authorities, etc.Handled vendors related to maintenance, procurements, photocopies, courier services, scrap disposal, etc. and ensured timely payment processing.Coordinated with hotel management and the travel desk HO for transport, travel, and accommodation for staff and guests.Conducted timely maintenance of all office equipment, including Split AC, generators, UPS, and PABX maintenance.Maintained records and assets of the admin department data in a secure manner, including documentation filing, office and vehicle keys, and vehicle documents.Arranged office supplies such as stationery, grocery, mineral water, etc.Supervised administration and facilities management, including office administration, gate office, gardening, mess, etc.Ensured adherence to all ethical policies, including bribery and fraud, code of conduct, and submitted the Conflict of Interest (COI) Declaration within the stipulated time.Completed 100% of the Code of Conduct/Ethical Policies online training and passed within the stated timeframe.Ensured that Due Diligence rules, compliance, HR, and HSSE practices and guidelines were followed accurately in all tasks and dealings.

Lahore District, Punjab, Pakistan

• Oversaw administration and facilities management including office administration, fleet management, gate office, gardening, and messCoordinated with vendors to initiate purchasing service requests, obtained quotations, created comparisons, and obtained approval from relevant HODs/Business ManagersSupervised creation of purchase requests and purchase orders as per Ad-Hoc requestsMaintained complete record of purchase requests, purchase orders, invoices, delivery challans, inward gate passes, and outward gate passesExecuted daily operations of the office such as meetings, conferences, workshops, and special eventsCoordinated building and equipment maintenance requestsEstablished and maintained working relationships with stakeholders including LEAs, local administration, and government departments to ensure smooth functioningSupervised day-to-day operations of the administrative department and staff members, including hiring, training, and evaluation of employeesDeveloped administrative systems, policies, and procedures, continuously seeking to improve efficiency and effectiveness of core admin processes and security measuresLiaised with accounts and finance and management team to set budgets for utilities, daily consumables, office supplies, and manpowerSelected repair and fuel vendors in a cost-effective mannerManaged all road accidents involving factory vehicles, prepared accident reports, and submitted them to relevant departments such as the police station, PESSI, and insuranceDealt with insurance department regarding vehicle accident claimsInteracted with tracker departments for vehicle tracker installation and followed up on vehiclesProvided guidance and counseling to drivers regarding road hazards, health and safety, and road signsHandled petty cash related to fleet and administration.

Lahore, Pakistan

Oversaw and supervised a team of drivers, mess staff, housekeeping staff, and security guardsManaged and coordinated the repair and maintenance of company assets such as Genset/UPSProvided overall support and implementation of administration policies and proceduresOrchestrated facility management and ensured the provision of office supplies and necessitiesGenerated daily reports on vehicle activities and verified tracker reportsMonitored and evaluated driver performanceManaged transportation logistics for customers and vendorsMaintained detailed records of quality, quantity, stock, delivery time, and transportation expensesResolved any issues or conflicts with drivers, customers, and vendorsProvided supervision for all base and warehouse staffFostered effective communication and collaboration with vendors and internal departmentsEnsured timely and accurate delivery of goods to designated destinationsAssisted logistics manager in various tasks including reporting, planning, and plan executionPrepared monthly carriage bills and compiled monthly expenses for all bases..

Lahore, Pakistan

• Logistic Reporting on Daily Basis Regarding Vehicle’s to Director Logistics. • Maintain Profit and Loss Statement Monthly.• To Deal with Drivers Regarding Every Matter.• To check all the vehicle’s travelling expenses (VTE’s) base1, 2, and 3.• Check repair bills base1, 2, and 3.• Check Lube Bills Etc. and Stock Check.• Provide all the carriage bills (HASCOL & OTHER’S) to director logistic.• Prepare Vehicle’s advances, Fuel & cash trip expenses.• To maintain all inspection sheets regarding vehicles.• To check the vehicles on Vehicle Tracking System.• Trip confirmation and verification from hascol and send tracker report in advance before vehicle loading.• Diesel vendor payments • CEO Personal Vehicle’s maintenance and fuel record.• Prepare monthly hascol carriage bills.• Ensure products movement from suppliers to customers• Take inventory and analyze all documentation such as invoices, bills and other supply documents• Prepare shipping documentation• Analyze items and check the quality of materials before preparing them for dispatch• Solve customers’ complaints and problems• Make sure all supplies are sent on due time• Make sure goods reach the correct destination• Monitor the stock levels• Register all documents and handle customers and suppliers databases• Ensure compliance with supply chain activities standards and regulations• Establish and maintain collaborating relationships with customers, suppliers and supply chain staff• Keep maintenance within the warehouse• Perform research activities in order to identify new solutions for logistical challenges• Perform several clerical duties for management• Prepare reports concerning supply chain operations• Assist the supply chain manager in planning and organizing the distribution of goods• Maintaining and updating stock inventory records and location of goods.• Handling inventory management• Generating purchase orders and goods received notes• Undertaking stock counts

Lahore

• Perform shop audits and oversee renovation projects.Collect and ensure timely payment of utility bills for outlets.Maintain daily stock reports for each outlet.Prepare daily summaries of stock and sales for management review.Conduct daily quantitative stock reconciliation.Perform daily cash reconciliation for each outlet.Verify stock authenticity with BD System Report and Oracle.Provide daily Cost of Sales (COS) reports to inventory.Deliver monthly sale and cash reconciliation reports to Accounts Receivable.Coordinate IT-related issues concerning BD reports.Offer assistance on BD-related matters for DM projects.Provide necessary information to management as requested.Compile a monthly brand binder for management review.Input brand commercial work orders into the system.

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