Executive Secretary
CurrentPrepare invoices, reports, memos, letters, financial statements and other documents, using word processing, spreadsheet, database, or presentation software.Answer phone calls and direct calls to appropriate parties or take messages.Conduct research, compile data, and prepare papers for consideration and presentation by executives, committees and boards of directors.Attend meetings to record minutes.Greet visitors and determine whether they should be given access to specific individuals.Read and analyze incoming memos, submissions, and reports to determine their significance and plan their distribution.Perform general office duties, such as ordering supplies, maintaining records management database systems, and performing basic bookkeeping work.File and retrieve corporate documents,records,and reports.Open, sort, and distribute incoming correspondence, including faxes and email.Make travel arrangements for the staff.Prepare responses to correspondence containing routine inquiries.Prepare agendas and make arrangements, such as coordinating catering for luncheons, for committee, board, and other meetings.Manage and maintain staff' schedules.Process payroll information.
