夏馨梦 Email and Phone Number

Monthly expense check and application ( be familiar with SAP & Onbase system)Admin shared mailbox managementOffice announcement & property notice sendingCompany chop & business license management and record the use of itOffice supplies ＆ stationary purchasing, record and storage managementBusiness card request collection, coordination and printing arrangement.Supplier management, including plant rental, door access system, office furniture, overhead projectContract renewal and managementChina office leasing fee prepay & invoices record and submit to Finance team.Office facility management and schedule the monthly repair.Documents filling and file managementMeeting room reservation and coordination.Update office seat layout every month.Nationwide staffs access card making and delivery. Staff onboard and leave list update.Cleaning service staffs management.Backup for receptionist.

Reverse meeting rooms, make preparations and provide admin support for meetings.Purchase and manage office stationary & supplies and record the use of it.Contract management & renewal.Staff database, officelayout & contact list update.Payment application on OA system.HR event support. Such as team building, birthday party,familyday...Organize &.coordinate townhall meeting, onsite support & execution.Manage cleaning & plants vendor to keep office clean & Arrange carpet & air-condition cleaning.Office 5S project execution & fixed assets inventory.

The work consists of three parts: Daily office admin works, Durable Director admin works support & office reception.Responsible for office daily administrative operations, including office service, pantry supplies, facility maintainance, courier management, vendor management, payment application, meeting room booking & meeting meterials support.Support HR team onemployee onborading & dimission. Set-up, coordinate and schedule meetings and conferences including global dial in and web meetings. Manage the director's calendar and schedule meetings at times that work best. Also responsible for reminders of upcoming meetings. Prepare and maintain the business calendar, reminder Durable team to complete the meeting related slides and spreadsheet insure the meeting will go smoothly.

Job duties： Be responsible for company events, culture constructions, China ecommerce cosmetics registration, training organization, daily administrations. Award： 2017 Annual HPT STAR(Passionate Relationship) Contributions：● Planned & executed company events. e.g. outing, anniversary ceremony, leadership meetings, supplier day and internal daily events. ● Given constructive advise/suggestions on culture construction and given great support on office fit-out and renovation. ●Set up the NEW CORNER, in charge of new products internal publicity, trained teammates make-up skills, given feedback on products innovation, light-up teammates’ passion on beauty creation. ◆ Daily admin tasks included but not limited: suppliers management, office supplies purchasing, IT machines management, air ticket booking, property management, showroom management, lab rejected materials destroying, plant management, meeting rooms management, notice board maintenance.Project experience： China Ecommerce—— In charge of China cosmetics registration, new package refresh on NMPA, report to US.Finished 30 SKU registration & 70 Chinese label design in half year. Contact with more than 10 fillers(vendors), agency and market supervisory authority.Sent weekly report to US team to share the registration status.Finalized registration process.

Job duties：PR retainer, events support. Client: ALL SAINTS(retainer), VANS, NIKE, INES FRESEDO, CHANDO, etc. ● Show room maintain: ironing, clearing and shooting samples. Check inventory termly.●Update Sample List：In season sample shooting and update sample list. ●Media contact: share sample list and prepare the sample that Fashion Editor need. Follow up the shooting status and planning the sample schedule. Insure sample return right on time. ●Gathering Clipping： both magazine release & social media release. ●Brain storming: given funny PR angle and supported materials gathering. ●Events: Supporting on staff management (include model & part-time staff), supplies management, present packaging & distribution. (Involved in : Ines Fresedo Shanghai fashion week show, Nike internal new products release, CHANDO 24H annual party, CHANDO media conference, etc.)