Eileen Chen Email & Phone Number

Shanghai, China

Shanghai City, China

Office Manager BHGE  Lead the Shanghai based assistants cross all the teams to manage OG China events. Manage office cubicle for BHGE Shanghai site. Manage meeting rooms for BHGE Shanghai site. Lead 2015-2017 OG outing project. Lead 2015-2017 OG annual party event and 2017 CLM performance. Arrange and assist SVP, President & CEO China visit, leadership meetings. Lead Town Hall meeting and All Hands Meeting. Prepare invitation letter for global leader visit China. Mange distribution, announcement by email group.Executive Assistant M&C Organized 2015-2018 M&C sales kickoff meeting (booking hotel, meeting facility, arrange transportation, award dinner and etc.) Lead All Employee meeting in each quarter via tele conference and TP. Manage internal and external communication on behalf of General Manager. Manage calendar and schedule key meetings, meetings facility (agenda,meeting minutes, follow up action plans). Travel arrangement for VP/GM, flight and train ticket booking, hotel booking, carrental service, visa application etc. T&L expense for managers. Managedepartment car for team in Shanghai. Company and legal person stamp management. Lead global leadership Shanghai visit. Shanghai visit arrangements. Stationary supply for leadership team. Manage purchase order and submit request for team. Farewell arrangement for leadership, prepared the gifts for them

Shanghai City, China

•Manage agendas for managers (appointments, set meetings, time control), organize travel arrangements and support group members in travel requests, arrange important introduction meetings for key global visitors or other department heads, arrange large scale workshops in Shanghai, assist the managers with any ad hoc projects/activities, IT liaison for studio, some ad-hoc related HR tasks and responsible for on-board procedures for new staff (on-boarding).Provide outstanding secretarial and clerical support to the manager and more than 15 studio staff of different nationalities. •Administration: Office supplies for team, handle communications with the property management office, apply invitation letters for global visitors and arrange hotels and transportation. Manages staff personal and business documentation requirements.•Operations Assistant: Resource planning in cooperation with Sr. DPM, Liaison for multi-site/fluidity needs & requests, Resource allocation to projects in clarity, Time sheets approval.•Purchasing Assistant: Involvement in purchasing process, creation of Shopping Carts / POs after approval from Sr. DPM (quotations), Gathering all invoices from suppliers, and contact with F&A for payment after approval from Sr. DPM (invoices), Update of local suppliers data-base, Align with Finance for oversea payment, tax issues etc, Create new vendor, search for new vendor and copy vendor.•Activity Organization: Team outing in October of 2012, organized team session in December of 2012, annual dinner of 2013, PIM Shanghai 2013, team outing in November of 2013, annual dinner of 2014.

Shanghai City, China

•Manage agendas and diaries for managers (appointments, set meetings, time control), organize travel arrangements and support group members in travel requests, arrange important introduction meetings for key global visitors or other department heads, arrange large scale workshops in Shanghai, assist the managers with any ad hoc projects/activities, IT support for department, ad-hoc related HR tasks and responsible for on-board procedures for new staff (on-boarding). Prepare presentation and business documents for V.P. before meetings.•Provide outstanding secretarial and clerical support to the manager and more than 20 team members from different disciplines and nationalities. •Administration: Office supplies for team, handle communications with the facilities management office, apply invitation letters for global visitors and arrange hotels and transportation. Manages staff personal and business documentation requirements. Create shopping cards for office supply.

Shanghai City, China

-Marketing assistant: 1.design marketing materials to provide best creative solutions to designer and customer.2.manage and localize all PRINT/DIGITAL marketing materials to support products promotion. 3.design promoting presentation and accompanying translation. 4.lead and planning to join 2011 Beijing Fenestration Exhibition event.5.assist 2012 B2C strategy plan and design, assist design B2C shop for suppliers(Shanghai, Hangzhou, Shenzhen, Changzhou.)6.lead products seminar with clients and architects bi-weekly in Shanghai.7.lead clients to join the 2011 Batimat event in Paris.8.build and maintain designers and clients for company.9.assist all phases of the market research process including project design, survey design, analysis and presentation of results,10.product and marketing training in head-quarter of Belgium. 11.training new staff. -Senior Secretary: arrange manager's agenda and meetings, organize travel arrangements, apply visa for manager's business trip, meeting minutes and accompanying translation, expense claim, arrange important introduction meetings for key global visitors or other department heads and company's clients and suppliers.-Administration Officer: Manages staff personal and business documentation requirements, production brochure proofing and printing. Manage property leases and service contracts, translation, negotiation, property management. Good communication skill for client services. Daily translation work for general manager and marketing manager. Human resource: staff on-boarding and off-boarding, recruitment.Translation of marketing B2C shop contracts, product brochures, promoting PPT presentation and other documents. Lead and design office re-decoration in 2012.