Project Details: Manage the Development, Construction, and operations of UAE’s National Freight and Passenger Railway Network. Total 1,20 km long railway infrastructure in the UAE from Saudi Arabia Boarder to Ras Al Khaima.Contributed in preparing document numbering procedure, document control procedure and document management plan.Created document work flow and processes for various types of documents.Ensured the system is effectively configured to accommodate all types of documents such as letter, report, invoice, estimate, drawing, certificate etc.Coordinate with EPFM consultants, PMC and contractors and ensure system functionalities are appropriately used as per the system protocol document.Performed EDMS administrator role such as add user to the project, create discipline, work package, contract on the system.Receive incoming correspondences, quality check, register in EDMS and distribute to the concerned staffs for necessary action.Receive contract invoices, perform quality check, and register on EDMS and forward to contracts department for processing.Handle complete lifecycle of Project Change Request & Change Orders.Manage outgoing correspondences for various internal departments and stakeholders.Perform auditing to ensure documents are captured as per the policy.Filing the documents systematically in the centralized filing library.

Project Details: Construction and Operation of Roads & Bridges for Abu Dhabi Emirate.Established, updated and maintained document control management system.Receive job request form from the various divisions, assign unique reference number, perform quality check, register in the master document register, forward to the Director and distribute to concerned colleagues for execution.Receive incoming correspondences, quality check, register in the master register and distribute to the concerned colleagues for necessary action.Receive estimate, check the budget availability and register in the master register.Control the budget for an amount of AED 80m for Public Relations & Communications Division.Prepare Budget Execution Report on weekly and monthly basis for management review purpose.Review invoices submitted by multiple international companies and ensure information provided are correct, prepare completion reports, obtain necessary approvals and forward to finance for processing the payment.Control creative’s, source files, artworks, images, etc.Manage outgoing correspondence for multiple business units.Contributed in preparing division’s process manual.Contributed in preparing tender documents for public relations and marketing services.Follow up with colleagues and update the status of each jobs on a weekly basis and report directly to the Director.Prepare monthly, quarterly and yearly ‘Job Status Report’ for management review purpose.Established centralized hard copy filing system where all the documents are arranged systematically.

Project Details: Development of the Prestigious Projects such as Palm Jabel Ali, World Islands & Al Furjan in DubaiContributed in producing standard Project Protocol document for Online Document Management and Collaboration Tool (BIW)Prepared document control policy including procedures for routing document internally, document exchange with external parties in line with collaboration solution set up implemented.Provided knowledge transfer, direction and assistance to document controller/manager and ensured the delivered document control policy is owned and managed by the project team.Prepared and delivered reports, recommendations, or alternatives for improving process.Performed in-depth tests, including end-user reviews, for modified and new process, and other post implementation support.

Project Details: Development of Sadiyat Island, Sir Bani Yas Island, Delma Island, Shangi La Hotel, Fairmont Hotel, Hilton Hotel Rotana Hotels etc. in Abu DhabiCoordinated with project sponsor, project manager, contracts manager and prepared document control procedure.Delivered necessary instructions to document controllers and ensured the policies and procedures are followed while performing duties.Performed Aconex administrators’ role, Created project on Aconex and configured attributes, disciplines, document types, etc.Frequently coordinated with Aconex representative in order to solve technical issues, arrange training for internal and external users.Upload incoming and outgoing correspondence on Aconex and issue to the relevant project sponsor/project manager/contracts manager.Established centralized hard copy filing system where all the documents are arranged systematically.

Project Details: Development of Luxurious Villas in the Palm Jumeirah.Client: NakheelLogged all incoming and outgoing documents on company’s Document Register Program.Forwarded incoming documents to project manager and ensured all the documents are distributed to concerned staff members through company’s mail register.Maintained separate tracking registers and files for Drawings, monthly payment certificate, notification of variation, variation order, owner’s instruction and employer’s representative’s instruction for easy retrieval of documents.Prepared monthly invoice and submit to client with all the relevant supporting documents and follow up with them for payments.

Worked as an Office Administrator