Abdullah Javed Email & Phone Number

Delhi, India

New Delhi, Delhi, India

To oversee day to day operations for SARO and is responsible for smooth and timely management of administration processes/activities at IPPF South Asia Regional Office (SARO), including contracts management, recruitments, program support, financial management as well as travel and logistics needs relating to visits, meetings, workshops, events etc. organised and facilitated by IPPF SARO.

India

To oversee day to day operations for Asia regional office and is responsible for smooth and timely management of administration processes/activities at Asia regional office including procurement, contracts management, recruitment support to global HR, program support, financial management as well as travel and logistics needs relating to visits, meetings, workshops, events etc. organised and facilitated by GNDR

New Delhi Area, India

• Arrange hotel bookings, air ticket, train tickets and Visa letters for Union India & country offices employees and top management • Organize office events and workshops • Managed office inventory for stationary & other items by restocking supplies and placing purchase orders to maintain adequate stock levels • Executed record filing system to improve document organization and management • Provided logistical support for programs, meetings and events, including room reservations, agenda preparation and calendar maintenance • Assist the Project Director in preparing official correspondence and review of the priority communications with external agencies, donors and project partners • To arrange procurement of all requisitioned items/ services as per organization policy and to maintain all the requisitions, quotations, approvals properly and orderly in the file • Liaise with Government institutions and other program implementation partners on meetings and related documentation • Preparation & maintenance of a computerized mailing list, as well as an information database on the program’s important email id, address and telephone numbers • Coordination with finance for billings & payments • Offered departmental administrative support

New Delhi Area, India

• Organize workshop/event/seminars, make logistical arrangements such as booking of air & rail tickets, hotel & conference hall, visa, foreign currency, travel insurance, local & airport transport etc • Negotiate best rates with hotels for events/workshops, staff and visitors/participants • To arrange procurement of all requisitioned items/ services as per IRADe procurement policy and to maintain all the requisitions, quotations, approvals properly and orderly in the file • Assist the Project Director in preparing official correspondence and review of the priority communications with external agencies, donors and project partners • To support all employees in the Administration related tasks and any other task assigned by the line manager • Oversaw office inventory activities, including ordering and requisitions, stocking and shipment receiving • Maintained accurate, current and compliant financial records by monitoring and addressing variances

New Delhi Area, India

• Coordination and booking of Air tickets with travel agent • Handling visa arrangements • Booking of train and bus tickets via online • Pan India Hotel Booking tie-up with rate contracts negotiations • Arrangement of local taxi for sightseeing and airport transfer • Validating vendor invoices and processing for payments • Organizes and coordinates logistical aspects for planning, holding and documenting big corporate events such as Taj hotels Chip & Putt Event, TATA etc • Liasoning with high level government officials and departments • Onsite Registration of actual participants and compile real participants list in the end • Takes care of database management • Pre design of backdrops/badges/nameplates/event material • Pre and post-event evaluations • Calculate budgets and ensure they are adhered to • Any other work as assigned by reporting Manager

New Delhi Area, India

• Organize and coordinate logistical aspects for planning, holding and documenting meetings and workshops • Booking of air, train & bus tickets for participants • Negotiation with Pan India hotels for best rates for events • Arranging dates, venues, refreshments and other requirements • Dealing with inquiries from conference delegates • Prepare invitation lists, registration forms, follow-up with participants for presentations and arranging logistics • Dealing with high level government officials and departments • Coordinating with International organizations on behalf of Unit • Preparing and sending of invitations and necessary follow-up • Registration of actual participants and compile real participants list in the end • Take care of database management • Pre and post-event evaluations • Calculate budgets and ensure they are adhered to

New Delhi Area, India

• Travel Desk Management & Arrangements (including (Flight / Train / Bus) Tickets, International Visa, Money Exchange / Transfers etc.) • Agreement & service with tie up directly with Airliners (National/ International) • Coordinate with Travel Agents and monitor them according to established standards, agreements and service level agreements • To support all employees in the Administration related tasks and any other task assigned by the line manager • Managed office inventory for stationary & other items by restocking supplies and placing purchase orders to maintain adequate stock levels • Executed record filing system to improve document organization and management • To arrange procurement of all requisitioned items/ services as per organization policy and to maintain all the requisitions, quotations, approvals properly and orderly in the file

Master Of Business Administration (Mba), Tourism And Hospitality, 62%

Bachelor Of Arts (B.A.) - Hons (History), History, 55%

Full Time - Regular Course

12Th Class, Commerce With Maths, 69%