Abubakar Umar Email & Phone Number

Abuja

• Maintains the work structure by updating job requirements and job descriptions for all positions.• Maintains organization staff by establishing a recruiting, testing, and interviewing program; counseling managers on candidate selection; conducting and analyzing exit interviews; recommending changes.• Prepares employees for assignments by establishing and conducting orientation and training programs.• Maintains a pay plan by conducting periodic pay surveys; scheduling and conducting job evaluations; preparing pay budgets; monitoring and scheduling individual pay actions; recommending, planning, and implementing pay structure revisions.• Ensures planning, monitoring, and appraisal of employee work results by training managers to coach and discipline employees; scheduling management conferences with employees; hearing and resolving employee grievances; counseling employees and supervisors.• Maintains employee benefits programs and informs employees of benefits by studying and assessing benefit needs and trends; recommending benefit programs to management; directing the processing of benefit claims; obtaining and evaluating benefit contract bids; awarding benefit contracts; designing and conducting educational programs on benefit programs.• Ensures legal compliance by monitoring and implementing applicable human resource federal and state requirements; conducting investigations; maintaining records; representing the organization at hearings.

Abuja

• Manages the day-to-day operations of the Human Resource office, which includes the administration of the human resources policies, procedures and programs• Carries out responsibilities in the following functional areas: departmental development, Human Resource Information Systems (HRIS), employee relations, training and development, benefits, compensation, organizational development and employment• Originates and leads Human Resources practices and objectives that provide an employee-oriented, high performance culture that emphasizes empowerment, quality, productivity and standards, goal attainment, recruitment and ongoing development of the organizational workforce• Coordinates implementation of services, policies, and programs through Human Resources staff; reports to the Country Director, and assists and advises organization managers about Human Resources issues.Administrative duties• Establishes operations systems to ensure strong support for program goals.• Works with the Chief of Party to review operations and objectives, and ensures all aspects of project are compliant with USAID policies and pact procedures. • Identifies and trains staff to support operations. • Provide oversight of vehicles logs, vehicle maintenance• Identify vehicle needs and reviews drivers’ timesheet• Establish, lead, and implement all logistics and operations process for the project, including drivers and security by strictly following all rules and regulations established by pact• Coordinate transportation, permits, authorizations, insurance, loading and unloading of goods/materials, and financial allocation of related expenses under grants • Manage project inventory • Coordinate large-scale trainings/workshop and events for the project• Oversee management of project vehicle fleet • Serve as key administrative and operational point to ensure project implementation runs smoothly and successfully

Abuja

• Working closely with departments, assisting line managers to understand and implement policies and procedures; • Promoting equality and diversity as part of the culture of the organization; • Liaise with a wide range of organizations involved in areas such as race relations, disability, gender, age, religion and health and safety. • Recruiting staff - this includes developing job descriptions, preparing advertisements, checking application forms, shortlisting, interviewing and selecting candidates• Developing policies on issues such as working conditions, performance management, equal opportunities, disciplinary procedures and absence management; • Advising on pay and other remuneration issues, including promotion and benefits; undertaking regular salary reviews; • Negotiating with staff and their representatives on issues relating to pay and conditions;• Administering payroll and maintaining records relating to staff; • Interpreting and advising on employment legislation; • Listening to grievances and implementing disciplinary procedures; • Developing HR planning strategies with line managers, which consider immediate and long-term staff requirements in terms of numbers and skill levels; • Planning and sometimes delivering training, including inductions for new staff; • Analyzing training needs in conjunction with departmental managers.

Abuja

• Assist with staff recruitment (sending invitations, scheduling interviews, reference checking etc) inform job applicants of their acceptance or rejection for employment• Writing the terms of employment & contracts to newly employed staff, responsible for issuing of references letter to referees of newly employed staffs, verification of certificates and follow-up on response from former employer and referees of newly employed staff and ensure that all documents in respect of new employees are received in good time to facilitate prompt confirmation of appointment.• Process of Staff benefits such as health insurance and life insurance and compensation.• Organize and provide orientation to new staff, and inform all responsible units of their role during the orientation.• Collect and processing all types of leave including casual, compassionate, annual, maternity, and prolonged sick leave and maintain leave tracking system database.• Maintain staff salary and allowances database.• Assist in writing and preparing HR unit reports, by providing details of staff contact information, salary & allowances documents and leave balance. Provide clerical and secretarial support to management staff.• Keeping track of staff on probation and inform the management when a staff is due for confirmation, write and document the results of the probation for the official personnel file. • Processing of medical bills reimbursement of employee. • Advertise vacant position on the web site and download CVs for all advertised positions for screening and short-listing of suitable candidates.• Schedule appointments, travel arrangements, conferences, and meetings when applicable.• Liaise with MSH Headquarter in Boston to conduct terrorist check of newly employed staff and consultants before engaging their services.• Prepare contract agreement for consultants and maintain consultant’s database.• Writing job specifications and designing job adverts

Kaduna

• Preparing and Sending Correspondence• Writing and Preparing Reports, Documents, and Spreadsheets• Provide clerical and secretarial support to management staff.• Process all administrative requisitions, check requests and office purchase order requests.• Operate a variety of office equipment including the fax machine, copier, printer, computer, typewriter, telephone and binding machine. • Provide logistic and secretarial support to and for the conducts of meetings and workshops • Prepare Invitation letter for consultants.• Write and send invitation letters to stakeholders for meeting and workshops • Organize and maintain conference room • Create, update, track, and maintain project files.• Order and maintain supplies. Organize supply cabinet.• Schedule appointments, travel arrangements, conferences, and meetings when applicable.• Assist co-workers when needed, including copying and mass mailings as appropriate.• Book hotels accommodation for national and International Consultants.• Organizing and Running the Office• inform job applicants of their acceptance or rejection for contract employment; • And many more duties that may be assign from time to time.

Kaduna

• Maintains the integrity of the Human Resources Department.• issuing of letter of employment and confirmation to newly employed staffs, responsible for issuing of references letter to referees of newly employed staffs, verification of certificates and follow-up on response from former employer and referees of newly employed staffs and ensure that all documents in respect of new employees are received in good time to facilitate prompt confirmation of appointment.• Responsible for rendering the following reports• List of industrial attachment/NYSC to the management. • Recruitment of NYSC members and issuance of employment letter.• Recruitment of industrial attaché staffs and issuance of employment letter.• Conveyance of processed travel and entertainment expenses vouchers to management for approval.• Processing of request for all types of leave including casual, companionate, annual, examination, maternity, prolonged sick leave and study leave• Create and maintain HR employee files• Assist with corporate recruitment (screening, scheduling interviews, reference checking, etc)• Clerical duties such as data entry, filing, photocopying, faxing, stapling and drafting letters.• Other duties as assigned by the Human Resource Manager and Employee Relations Advisor• Assist HR staff with employee events• Provide admin support for corporate training function• Prepare transfer benefits of employee.

Master Of Business Administration (M.B.A.), Human Resources Management/Personnel Administration, General

Post Graduate Dploma In Management, Management

Human Resources Management/Personnel Administration, General