Ashley Abernethy Email & Phone Number

Foster City, California, United States

• Manage logistics for events Medical Affairs [advisory programs, pre/post conference debriefs, large scale internal conferences and congress], including venue selection, contract negotiation, and supplier management.
• Project Manage allocation collection centrally for 50+ departments within Medical Affairs while providing year over year data that helps build on our ROI when reviewed by senior executive leadership.
• Evaluate existing plans, processes and events planning services to identify opportunities for improvement.
• Demonstrate strong leadership by convening core work group meetings, fostering partnerships among stakeholders cross-functionally, supporting key HCP external engagement's, and managing senior leadership expectations.
• Attend professional conferences and events to stay up to date with industry trends and planning standards.
• Foster collaborative working environment among team members, promoting open communication channels for efficient problem-solving during events planning process.

San Francisco Bay Area

• Continuous budget management, cost savings, and final bill reconciliation
• Increased client satisfaction by effectively coordinating all aspects of event planning, including venue selection, catering, and entertainment.
• Received positive feedback from clients on well-executed events which led to increased number of referrals within their network.
• Managed administrative logistics of events planning, event booking, and event promotions for 2-5 programs monthly.
• Negotiated contracts with venues, vendors, and suppliers to obtain best rates and services.
• Coordinated travel and accommodations for event attendees.

San Francisco Bay Area

• Played integral role in technical support by coordinating among team members, database management for high profile tech companies while adhering closely to established timelines.
• Used strong analytical and problem-solving skills to develop effective solutions for 4000+ person housing lists.
• Developed strong communication and organizational skills through working on group projects.

Cupertino, CA

• Developed creative themes and related activities to engage attendees for internal events.
• Created detailed timelines and budgets to meet all deadlines.
• Negotiated contracts with venues, vendors, and suppliers to obtain best rates and services.
• Monitored and controlled event expenditures to meet budgets, resulting in 10-20% savings.
• Participated in team projects, demonstrating ability to work collaboratively and effectively.

San Francisco Bay Area

• Reported regularly to managers on project budget, registration & travel progress, technical problems.
• Implemented continuous improvement initiatives to optimize project outcomes while maintaining cost effectiveness of 10% savings per program.
• Used critical thinking to break down problems, evaluate solutions and make decisions.
• Mentored junior team members in project management best practices to enhance their skills and contribute to better overall performance.
• Maintained open communication by presenting regular updates on project status to clients.
• Successfully managed multiple projects simultaneously by prioritizing tasks according to urgency, resource availability, and alignment with organizational goals.

• Managed three to four client partners across the Mid-West and Canada
• Knowledgeable of Canadian and domestic sales compliance guidelines
• Maintained client sales database via Salesforce
• Liaison between clients, FC consultants, and suppliers/vendors

Indianapolis, Indiana Area

• Creation of event websites in connection with meeting agenda, travel parameters and hotel accommodations.
• Managed the invitation and delegate management process including registration, air travel, housing and ground transportation.
• While maintaining PE role, began developing skill set to advance into the Project Manager role.

West Hollywood, CA

• Assisted high level entertainment event publicist/partner and Senior Account Executive with daily calendar, scheduling meetings, travel logistics, and expense reporting
• Composed and serviced media alerts, press releases credential applications and confirmations in conjunction with red carpet events
• Organized guest and media registration during events, providing direction for red carpet spotting and badge access where necessary
• Processed onsite staffing contracts and ensured timely payments were met. Compiled media recaps post-event listing all media, VIP and/or celebrities in attendance

Los Angeles, CA

• Supported public relations department and assisted *Executive in Charge of Publicity and Publicity Manager
• Responsible for all administrative functions: press material assembly, calls and scheduling, research and proof reading, media and publicists database management and updates, monitoring and compiling press breaks
• Tracked and maintained schedule for media opportunities, obtained approvals and serviced releases
• Composed press releases, story pitches, talent bios, tip sheets and media alerts throughout the season
• Corresponded with Turner Broadcasting, publicists and media outlets regarding media coverage opportunities
• Coordinated talent at media events, on the red carpet, and during the show

Los Angeles, CA

• Provided administrative support to Executive of Publicity, Jr. Publicist and Awards Coordinating Producer
• Interacted with various executives, media outlets, publicists, studios, and networks
• Researched media breaks, updated contact databases, reconciled mailing errors, acquired software skills
• Assisted review of award submissions and processing

Bachelor'S Degree, Communications/Public Relations

Activities and Societies: Gamma Phi Beta

Associate Of Arts Degree, Journalism

Activities and Societies: Staff Writer - The Union Newspaper