Denise Kalman Acevedo Email & Phone Number

Fair Oaks, In, Us

Chicago, Illinois, United States

Chicago, Illinois, United States

Provide daily in office administrative support to the Technology Teams executive staff located in the Chicago office, including but not limited to: Processing time and expense reports, drafting and editing correspondence, scheduling appointments, maintaining calendars, travel arrangements, etc., provide general support to office visitors, serve as point of contact for day to day office needs, including maintenance, mail, supplies, equipment and invoices. Maintain all common areas to ensure a professional work environment. Ensure facilities and office equipment are always in good working order. Assist with onboarding process for new hires and contractors. Organize office procedures and operations. Manage conference room maintenance, meeting / event planning, and scheduling / coordinating client meetings (in person and via video conference). Additional duties as necessary

Chicago, Il

Manage projects, conduct research and report out resultsRecord meeting discussions and compose final drafts for distribution; in close consultation with the executives, compose, edit and coordinate presentation materialsPrepare and format references by developing and utilizing filing and retrieval systemsCoordinate continuous and complex travel arrangements and follow up by generating expense reports for accurate and quick reimbursementAdminister and support consultants in corporate lead initiativesCreate and maintain accurate up-to-date organizational charts and headcountHandle and protect private and sensitive corporate and personal information including submission of various confidential Human Capital processesActs on behalf of the executive, making approval/non-approval decisions on various incoming system processesManage the executive's calendarProvide administrative and secretarial support for the senior level managers of the Transportation Department to ensure efficiency and effectiveness of the day-to-day operations of the officeMaintain records of all expenses incurred by office; compose, edit, and assist in preparation of all correspondenceCoordinate travel arrangementsProcure office equipment & supplies while adhering to budgeting guidelinesProvide training to and serves as a backup for other assistantsAct as a liaison with other departments and outside agencies, including high-level staff such as General Managers and ChiefsHandle confidential and non-routine information and explains policies when necessarySort and distribute mail; screen incoming calls

Greater Chicago Area

First line of communication for the Senior Management at our facilityCoordinated heavy domestic and international travel for individual, as well as group travelScheduled/maintained calendars in Outlook, coordinated and scheduled group meetings for managers throughout the companyManaged conference room assignments for employees throughout our division as well as our Global divisions requiring meetings at our facilityCoordinated and managed company eventsOrdered catering and coordinated conference room equipment and supplies for meetingsCoordinated bi-annual off-site meetings for 47 people to include hotel contract, meeting room, catering, hotel rooms and evening activitiesLiaison for corporate office and our division for office space, printing needs, required signatures and temporary support for visiting corporate executivesManaged complicated expense reportsDealt with extremely confidential information which came across the desk of the President and Senior Management

Maintained calendars in Outlook, scheduled meetings and travel, performed functions of a confidential nature requiring a high level of professionalism and ability to effectively interact with buyers and sellers. I interacted closely with executive leadership and representatives of large corporations and organizations. I assist with the preparation of offers and am instrumental in the negotiation process of the final purchase or rental.

Point person and responsible for the implementation and administration of new and existing client developments.Created and monitored all client listings, all marketing materials, reports, correspondence; oversaw meetings with the agents, vendors and the developers, preliminary approval of all purchase agreements, meeting with buyers for option selections, complete processing of all purchase agreements including but not limited to; ordering all title work, verification of lenders, troubleshooting any and all issues that may prevent the file from moving to the closing table thus bringing all files to a successful close within the time specified by the developer, customers and lenders.

Chicago, Illinois

Maintained detail-oriented calendars, tracking clients, contracts, and appointmentsCoordinated and provided new employee training; Supervised training of temporary employeesResponsible for record keeping and contract tracking in QuickBooks; maintained payrollCoordinated and set up meetings, contract coordinatorPrepared job proposalsCoordinated and maintained company invoicing

Greater Chicago Area

Coordinated extensive travel arrangements with thorough itineraries for international, as well as domestic travel for department headsProvided confidential administrative support to Senior Vice President, Director of Account Services, Vice President Marketing and Senior Account ExecutivesMonitored new employee training, supervised training of temporary employees, and trained others on departmental procedures and internal systemsCoordinated and set up meetings, heavy client and prospect contact, created and maintained client/prospect data baseResponsible for ordering of office supplies, promotional materials and dealing with vendors for the Chicago office, coordinated department invoices and record keeping

1 South Wacker Drive, Chicago, Il

Stein Roe & Farnham, Investment Counsel, Chicago, IllinoisExecutive Assistant to Senior Vice President, & CIOCoordinated, tracked, and researched all purchasing of all computer hardware and software for the company, implemented and tracked all purchases of software and hardware on internal purchasing system, negotiated and tracked vendor contracts for software, hardware, printers and copy machines, along with all equipment that Information Services was responsible for including special equipment used by in house traders, responsible for coordination of all vendor service calls on printers, copy machines, and internal hardware and software repairs, administrated assets in client accounts by auditing daily trade activity; identified errors, reconciled discrepancies between various sources and insured corrections, established client and shareholder records, selected and completed appropriate forms in adherence with compliance and procedural requirements with varying degrees of guidance from manager and/or other senior staff, offered and provided callers with assistance on routine requests/inquiries, communicated with outside contacts such as banks, brokers and accountants, as well as Record Department, Fund Office, and Trading Department.Composed routine correspondence for own or manager's signature primarily to banks and brokers. Secured routine information for meetings with input from manager.