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Specific Responsibilities: • Project Admin: Weekly Project Meetings – Facilitation, Preparation, Minutes, Distribution. Manage shared mailbox – delegate tasks and manage through to completion. Management of Document Control function. Prepare, compile, and distribute weekly progress reports. Travel & Accommodation Coordination.• Contract Admin: Tenders – Coordination, Preparation, Procurement, Scheduling, Submissions. Variations – Preparation, liaison, and approvals. Progress Claims – Preparation, verification, liaison, and approvals. Subcontractors – Liaison, contract drafting, negotiation and execution, progress claim verification. Monitoring and advising on compliance with contractual obligations, including revisions to existing contracts. Procurement – Supplier database maintenance, liaison with suppliers, Placing orders, Purchase Order & Invoice processing.  Cost Control – Forecasting, cashflow, Budget vs. Actuals analysis. Scheduling – Update Project schedules.  Consulting with external legal practitioners and other departments to ensure deadlines and requirements of the contract are met.• Systems: Implemented a new system (Buildxact).  Transferred all project related information from previous system to new system. Training & education of new system to all employees including development of training materials. Trouble shooting, integration and various other software and web-based IT and system related queries resolution.

Summary: To provide high level Works Completion Administration and Coordination to the Project. Day to day management and control of documents and processes supporting the Quality Assurance System, Works Completion and Close-Out Phase.Specific Responsibilities: • Actively Raise, Manage, Record, Process and Drive the Non-Conformance (NCR) process for the Project (Approx 1800x NCR’s during the life of the project).• Upload and control of quality assurance and quality control documentation on the EDMS (Aconex).• Day to day coordination of QA documents supporting the Works Completion and Closeout Tests, including the renaming and accurate allocation and transmittal of documentation.• Transfer of documentation from Works Completion platforms to Closeout Platforms.• Liaising with and coordinating with the Independent Reviewer, Client and Special Purpose Vehicle organisations as required.• Conducting regular internal checks on the documents supporting the Works Completion and Closeout Phases of the EDMS & QAS (Client) Systems.• Training and support of the EDMS, Works Completion and Closeout Phases to all members of the project.• Administration support to the Quality team/• Actively promoting a positive quality culture on the project.• Any other actions required by the Project Delivery manager and Works Completion Manager.

To provide high level Document Control Services and Quality Assistance to the QA team as well as to the wider project team on a rigorous PPP Contract project. To train in and develop the Aconex Software System within the project and assist with the implementation of extensive QA systems and Culture within the construction and engineering environment.• Creating and maintaining of Records and Construction Work Packs on Aconex including the Packages Module in terms of uploading documents, managing mail, workflows, and various other Aconex components. • Continual improvement of QA processes including the successful implementation, version control and file structure management of all project related documents.• Document maintenance including the accurate management of approx. 4000x IFC Drawings, 100x Specifications and 70x different ITP’s (Inspection & test Plans) on Aconex.• Assist with the development of ITP’s demonstrating compliance with all Specifications and IFC Drawings.• Assist engineers with Design/Construct communications such as raising Hold and Witness Points for CPS monitoring.• Management and processing of all Non-Conformances through Aconex and for reporting purposes. Provide Training team members on the Principles of Non-Conformances and the requirements of closing them out satisfactorily.• Regular Audits of QA Systems and Processes to ensure compliance to ISO Standards.• Assisting Quality Engineers with their reviews of QA compliance documentation required for closing out of Construction Work Packages.• Collaboration with Site Engineers, Project Engineers, Area Managers etc to assist with achieving of compliance across the project including all disciplines varying from Earthworks, Drainage, Structures to Pavement levels.• Involvement in Health & Safety Committee and Toolbox Talks.• Maintenance of all ISO Certified Management Plans across the Project on Aconex including approval processes.• Maintaining a wide variety of Reporting Registers.

Summary: To provide high level assistance to the Project Director and Alliance Management Team in the preparation and delivery of board reports and internal documentation, extensive diary management, senior level external and internal communications, travel arrangements, international liaison and performing traditional secretarial duties from time to time to enhance the effectiveness of the Project Alliance Board and Alliance Management Team as well as assisting in the smooth running of the Construction Team and wider project office of the Project.• Liaising with Board members, senior management and key stakeholders across the project and home organizations.• Prepare, compile, and distribute monthly progress reports for the Project Board in consultation with the Project Director.• Prepare internal reports in consultation with the Project Director.• Performing all secretarial duties as required by the Alliance Management Team. • Assisting and implementing management initiatives and team culture incentives.• Spear heading the Wellbeing Team on site including implementation of a wide variety of team culture initiatives across the board.• Coordination of Board/Management/Design/Construction meetings, agendas, accurate minute taking and distribution .• Coordination of logistics for all team building/workshop initiatives in conjunction with the Alliance Management Team and Project Director.• Reconciling Corporate Card expenses each month for Project Director.• Coordinating, typing, and finalizing annual Performance and Development reviews and position descriptions for staff on project.• Update/Maintaining of all files within management section of SharePoint/BOX.• Collate and prepare the weekly progress report for issuing by Project Director at Board level.• Coordination of Alliance Management Team monthly progress meetings with Project Director.• Taking ownership of special projects from time to time.• Extensive diary management for Project Director.

Specific Responsibilities: • End to end process for payments to all Subcontractors and Suppliers for fortnightly and end of month payment runs.• Full reconciliation of all construction credit cards totalling approximately 150 cards per month.• Monthly Management Report – Seek information, collate, and issue hard and electronic copies by deadline.• Business Unit Management monthly meeting – Prep of Agenda, coordinate, taking of minutes and distribution. Ensure that actions from these meetings are completed.• Quality/Safety/Environmental Management monthly meeting – Prep of Agenda, coordinate, taking of minutes and distribution. Ensure that actions from these meetings are completed.• Corporate Management monthly meeting – Prep of Agenda, coordination, taking of minutes and distribution. Ensure that actions from these meetings are completed.• In addition to the above management meetings, coordinate and set various other construction meetings I.e., Project Managers, Foreman’s, Management Dinners• Attend monthly project review meetings to take notes and provide safety stats to Safety Manager for preparation of overall FKG Safety stats. This includes one day trip to Toowoomba (per month).• GM general admin I.e., typing, presentations, spreadsheets, org charts etc. as requested.• GM emails - manage, respond, and deal with as required.• GM calendar and contacts - extensive management.• Extensive travel coordination for Senior Managers including various remote QLD locations.• Constant (daily) monitoring for and timely processing of HR documents for construction resources I.e., Change of Status, Relocations between projects, Employment agreements etc.• Assist HR in setting up for new starters in Windsor I.e., IT, desk, introductions etc.• Coordinate payroll time sheets for construction team weekly.

Project: Waterview Tunnel (NZ$1.2B Tunnel & Civil Project)Position: Personal Assistant to Project Director – (Site Based)Project: Manukau Harbour Crossing Alliance (NZ$450m Bridge)Position: Personal Assistant to Alliance Project Manager & Management Team Project: Golden Bay Cement – Head OfficePosition: Office Manager Project: Complete Joint venture (CMJ Stage 2)Position: PA to Project Director/ Office Manager Project: Fletcher Head Office Estimating Team (NZ$283m Roading Tender)Position: Office Administrator Project: Manukau Wastewater Services (NZ$450m Wastewater Treatment Plant)Position: Site Administrator

All aspects a of PA function to 3 managers at Property Investment Firm. Dealing with large assets.