Adeline Ong Email & Phone Number

Singapore

• Timely implementation of entrusted tasks from MD/CEO (e.g., calendar management, travel scheduling, executive expense management, event management) efficiently with minimum supervision including assisting for Finance &.
• Lead of managing office supplies, equipment / facilities, conference & meeting rooms in good condition with assistance from facility dept.
• Prioritize and manage logistics for VIP visitors and business travels for MD/CEO.
• People Engagement - Develop engagement strategy and action plan. Execute activities, analyse effectiveness, review and recommend next events / activities plantwide.
• Lead of Organizing Committee for events, team buildings and administrative community within the organization.
• Key person of Visa preparations for various countries APTIV business partners from China, US, India, Korea, etc.

Singapore

• Organized logistics for events, including managing all administrative work effectively with minimum supervision.
• In charge of office maintenance contracts, conduct monthly inspection, arrange with external vendors on office maintenance services & pest control.
• Lead and manage company team building preparations & activities, employee welfare benefits such as season parking, monthly incentive goodie bags, month end snacks, bi-weekly fruits day, annual painting contest between.
• Ensure our external vendor to maintain their daily tasks and housekeeping of our utilities at pantry, washroom and office areas.
• Lead of ad-hoc responsibilities during Covid-19 such as, replenish & keeping records of hand wash, hand sanitizers, surgical masks, wet wipes and ART kits. Coordinate safe distancing measurements. Supervisor of ART.

Penang, Malaysia

• Extract, compile and organize spend data plus savings report for management review accordingly every month.
• Negotiate, manage, coordinate and support sourcing activities for Professional Services Agreement (PSA) and Maintenance, Repair and Operations (MRO) categories in Malaysia region including analysing competitive bids.
• Manage catalogues for Malaysia and South Korea (work with multiple vendors). The catalogues will be uploaded in Ariba system for purchasing.
• Manage vendor relationships and performance, conduct business reviews such as QBRs and vendor scorecards.
• Manage catalogues benchmarking between company’s preferred suppliers and market suppliers to capture the best/highest cost savings.
• Sourcing, contract and price negotiations to contribute to the profitability of the company.

Penang, Malaysia

• Organized logistics for events, including managing all administrative work effectively with minimum supervision.
• Handle ship request documents and procedures for engineers and managers to be shipped to China, US & Europe.
• Arrange meeting room booking for engineers, managers, visitors including key in meeting minutes and handle F&B order.
• In charge of handling PR, PO, invoices of engineering items in ARIBA SAP and Oracle I-Procurement system for entire RND Software Department which cater around 300+ employees.
• Manage, coordinate and organize manager’s schedule of meeting appointments, VIP visitors site visits and handle business travel needs.
• Handle laptop requests, IT accessories, ID creation for software department new hire on-boarding.

Penang, Malaysia

• Attend to incoming calls promptly and deliver the message accordingly which including handle customer’s inquiries and arrange appointments with clients/customers.
• Manage preparation of sales quotations to customers and preparations of Purchase Order to suppliers.
• In charge of fire extinguishers process of collection, delivery and stand by units.
• In charge of packaging of stocks, stock take of items and data entry.
• In charge of handling maintenance servicing and technicians schedule plus sending outmemos and notice to clients/customers.

Bachelor Of Science Honours (Bsc Hons), Computing

Activities and Societies: Student Council Committee for Events/Team Buildings

Diploma, Computer Science

Activities and Societies: Student Council Committee for Events/Team Buildings, Dance, Choir, Badminton