Adeline Ong Email & Phone Number

Singapore

• Timely implementation of entrusted tasks from MD/CEO (e.g., calendar management, travel scheduling, executive expense management, event management) efficiently with minimum supervision including assisting for Finance & HR Director. Protection of legal and confidentiality information.• Lead of managing office supplies, equipment / facilities, conference & meeting rooms in good condition with assistance from facility dept.• Prioritize and manage logistics for VIP visitors and business travels for MD/CEO.• People Engagement - Develop engagement strategy and action plan. Execute activities, analyse effectiveness, review and recommend next events / activities plantwide.• Lead of Organizing Committee for events, team buildings and administrative community within the organization.• Key person of Visa preparations for various countries APTIV business partners from China, US, India, Korea, etc.• Assisting IT / laptop requests, ID creation new hire on-boarding and e-leave system within the organization.

Singapore

• Organized logistics for events, including managing all administrative work effectively with minimum supervision.• In charge of office maintenance contracts, conduct monthly inspection, arrange with external vendors on office maintenance services & pest control.• Lead and manage company team building preparations & activities, employee welfare benefits such as season parking, monthly incentive goodie bags, month end snacks, bi-weekly fruits day, annual painting contest between Singapore & Japan HQ and CSR School Education Program.• Ensure our external vendor to maintain their daily tasks and housekeeping of our utilities at pantry, washroom and office areas.• Lead of ad-hoc responsibilities during Covid-19 such as, replenish & keeping records of hand wash, hand sanitizers, surgical masks, wet wipes and ART kits. Coordinate safe distancing measurements. Supervisor of ART self-swab test for office staff.

Penang, Malaysia

• Extract, compile and organize spend data plus savings report for management review accordingly every month.• Negotiate, manage, coordinate and support sourcing activities for Professional Services Agreement (PSA) and Maintenance, Repair and Operations (MRO) categories in Malaysia region including analysing competitive bids.• Manage catalogues for Malaysia and South Korea (work with multiple vendors). The catalogues will be uploaded in Ariba system for purchasing.• Manage vendor relationships and performance, conduct business reviews such as QBRs and vendor scorecards.• Manage catalogues benchmarking between company’s preferred suppliers and market suppliers to capture the best/highest cost savings.• Sourcing, contract and price negotiations to contribute to the profitability of the company.• Organizing Site Committee for company’s DND 2018 & Service Award 2019, both participant and performer.

Penang, Malaysia

• Organized logistics for events, including managing all administrative work effectively with minimum supervision.• Handle ship request documents and procedures for engineers and managers to be shipped to China, US & Europe.• Arrange meeting room booking for engineers, managers, visitors including key in meeting minutes and handle F&B order.• In charge of handling PR, PO, invoices of engineering items in ARIBA SAP and Oracle I-Procurement system for entire RND Software Department which cater around 300+ employees.• Manage, coordinate and organize manager’s schedule of meeting appointments, VIP visitors site visits and handle business travel needs.• Handle laptop requests, IT accessories, ID creation for software department new hire on-boarding.• Organizer & participant on frequent events and team buildings for entire software department. Organizing Site Committee for company’s DND.

Penang, Malaysia

• Attend to incoming calls promptly and deliver the message accordingly which including handle customer’s inquiries and arrange appointments with clients/customers.• Manage preparation of sales quotations to customers and preparations of Purchase Order to suppliers.• In charge of fire extinguishers process of collection, delivery and stand by units.• In charge of packaging of stocks, stock take of items and data entry.• In charge of handling maintenance servicing and technicians schedule plus sending outmemos and notice to clients/customers.

Bachelor Of Science Honours (Bsc Hons), Computing

Activities and Societies: Student Council Committee for Events/Team Buildings

Diploma, Computer Science

Activities and Societies: Student Council Committee for Events/Team Buildings, Dance, Choir, Badminton