Adriana Diaz Email & Phone Number

- Process bi-weekly, semi-monthly, and monthly payrolls in full for multiple multi-state companies, each with total employee count ranging from 100 to 500, including salaried, hourly, and commission employees- Adapt and learn different clients’ specific needs, processes, procedures in short amount of time- Operate in multiple payroll processing systems on daily basis: ADP, Paycom, Paylocity, Namely, Gusto- Available on and actively utilizing Google Meets, Microsoft Teams, Slack, Zoom, and WhatsApp daily for quick and efficient communication with clients- Assist clients through implementations of new payroll systems- Process multi-state employer tax withholding setup

Greater Los Angeles Area

- Managed the payroll department in full and highly involved in human resources functions- Processed full-cycle payroll for exempt, non-exempt, and fully commissioned employees across 11 states and 18 offices- Developed and implemented new payroll processes and procedures for semi-monthly payrolls, which significantly reduced the probability of errors and provided detailed audit trails - Vetted and implemented new payroll and HRIS system – moved from Paycom to Paylocity - Saved a substantial amount of time spent processing semi-monthly payroll, among other tasks, by automating several functions- Transitioned the payroll department to a completely paperless culture, and put in place new methods of organization to create an easily searchable and reliable database for back-up documentation- Was on ERP implementation team and assisted with workflow mapping, testing, and troubleshooting once live – moved from in-house software to Microsoft Dynamics- Conducted regular audits of the payroll process, processed payrolls, internal records, 401(k) plan- Maintain, manage, ensure accuracy of all payroll related records such as salaries, special compensation plans, bonus plans, and customized commission plans - Provide training to new employees regarding all payroll related matters, policies, and procedures- Provide training to new sales employees regarding their commission structure, frequency, taxation, tips and tricks for their commission ledgers, and answer any questions they may have- Manage the company 401(k) Plan- Provided support to Finance by processing journal entries for and assisting reconcile payroll general ledger accounts such as wages, employer taxes, and 401(K- Provided support for new hires, terminations, position changes- Complete, respond, and set-up all wage garnishments, levies, and child support orders- Coordinate job postings, phone screens, and in-person interviews

Anaheim, California

- Maintained open and friendly communication with 11 total offices in 4 different states for any HR and/or payroll related matters- Submitted a bi-weekly multi-state payroll for 200+ employees after reviewing and verifying their time cards for accuracy and labor compliance, reviewing and processing hours for salaried employees, and processing monthly commission payrolls - Sat on implementation team for new payroll and HRIS system, moved from ADP to Paycom- Drafted and extended offer letters, completed the pre-employment screening process by submitting background checks and sending applicants for a pre-employment drug screening and physical, coordinating and setting start dates- Onboarded new employees by providing and guiding through new-hire packet, touring building, and providing with all resources necessary to succeed and feel comfortable in their position- Processed termination packets including final checks, health benefit certificates, 401K distribution information, COBRA information, completed a thorough exit interview, make sure the required parties are aware of separation to process termination of access levels, credit cards, phones, etc. accordingly- Processed enrollments with health benefit carriers for new-hires and qualifying events, as well as aiding employees and the company through open enrollments- Processed 401K enrollments, contribution changes, loans and withdrawals for employees, submitting contributions, and keeping track of the employer match- Processed employee sick and vacation hours, maintain up-to-date accrual and vacation balances, keep track of past and future time-off request and call-outs- Properly completed both verbal and written current and former employment verification requests- Processed employee information changes such as updated tax forms, addresses, name changes, etc.- Coordinated employee events, breakfasts, lunches, and buffets for holidays and for appreciation