Aesha Desai Email & Phone Number

Dallas, Texas, United States

• Manage VP’s calendar by scheduling/rescheduling meetings and responding to emails and meeting invites on their behalf, saving at least $2K/week in administrative overhead
• Coordinate communication and agenda for 50+ onsite and virtual internal/external meetings, conference calls on behalf of four senior VPs, increasing attendance from 61% to 87%
• Manage 15+ support tickets /week for 5 cross-functional teams in UK, India and US to resolve timesheet, access, and system issues, meeting 100% Service Level Agreement (SLA)
• Oversee large volume of calls and emails ( 50 calls and emails/day) to facilitate meetings and inquires
• Spearhead domestic and international travels arrangements for senior executives using Concur and filing expense reports, saving at least $3K/month in travel and lodging expenses
• Order and track supplies through Ariba for 96 employees and contractors and oversee invoice management and reconciliation, saving $7K in duplicated charges

Mckinney, Texas, United States

• Provide administrative support to ensure efficient operation of office.
• Answer phone calls, schedules meetings and supports visitors.
• Carry out administrative duties such as filing, typing, copying, binding, scanning etc.
• Complete operational requirements by scheduling and assigning administrative projects and expediting work results.
• Make travel arrangements for senior staff such as booking flights, cars, and hotel or restaurant reservations.
• Exhibit polite and professional communication via phone, e-mail, and mail.

Remote

• Managed CEO's inbox by drafting/editing emails, prepare team communications on CEO's behalf
• Scheduled in-person and online client meetings, sent meeting reminders, managed RSVP and draft meeting agenda that resulted in reducing last minute meeting cancellation by 38% in just 3 months
• Managed CEO's calendar by responding to meeting invites and by prioritizing meetings by urgency
• Coordinated meeting notes and action items after attending meetings with CEO and project teams
• Monitored new client inquiries on company’s LinkedIn, Instagram and inquiry mailbox, respond to 30+ inquires/ day and nurture the leads in Asana Project Management tool bringing over $46K in revenue
• Oversaw business travel arrangements for CEO and team members including flights, food, hotel, transportation, upgrades, conference bookings saving at least 15 hours/ month for busy team members

Richardson, Texas, United States

• Monitored patient’s cardiac data and create reports for doctors and nurses for patients’ treatment plans
• Oversaw communication between 9 internal hospital departments and maintain audit trail for future expectations for first month and overall day to day duties
• Trained an onboarded 17 new hires to adopt patient safety and reporting workflows that resulted in them working independently just in 6 business days
• Implemented a workflow for 12 monitor technologists saving 3 hours/week in administrative tasks
• Created new hire training and onboarding materials for monitor tech roles outlining performance expectations for first month and overall day to day duties

Richardson, Texas, United States

• Oversaw office supply inventory and ordering saving over $24K in office supply expenditure
• Managed department calendar and facilitated monthly status update meetings with 50+ staff
• Created schedule for 27 floor staff to ensure maximum coverage during hospital peak hours
• Partnered with lead nurse to coordinate resource allocation and communication for 47 ICU staff that eliminated duplication of work for patient management saving 4 hours/week
• Coordinated communication between 100+ critical patients’ family and hospital staff
• Partnered with IT support desk to identify root cause for system issues and monitored progress for 100+ tickets that resulted in reducing system downtime by 58%

• Tracked and monitored inventory supply for patient care department and ordered inventory
• Consolidated 100+ monthly invoices and created reports for accounting and procurement teams
• Coordinate department events, book meeting venues and order food & beverages for meetings