Senior Accounting Specialist
Current• RFP Facilitation: Serve as the primary point of contact for the entire RFP process, including advertisement, bid evaluation, and award. Work closely with department heads and project managers to draft, review, and edit RFPs, RFBs, and RFQs.• Compliance and Documentation: Ensure all procurement processes adhere to Georgia procurement guidelines. Add and verify pertinent sections such as bidder disclosure forms, reference lists, contractor and subcontractor affidavits, and E-Verify forms.• Bid Management: Create and distribute evaluation forms based on provided criteria. Schedule and manage interviews, maintaining consistent format and questions across all vendors. Open bids electronically and post results publicly.• Contract Administration: Collaborate with vendors and the staff attorney to draft, review, revise, and execute contracts. Ensure final contracts meet all legal and procedural requirements before submission to the City Council for approval.• Council Communication: Draft council memorandums and coordinate with the city clerk to add items to the council agenda. Facilitate smooth communication and process management between all involved parties.• Platform Management: Post RFPs to Bidnet Direct and the Georgia Procurement platform. Address vendor inquiries during the question period, coordinating with project managers to post addenda.• Financial Responsibilities: Oversee cash receipting for the city and its subsidiaries, including daily deposits and approval of purchase orders over $50,000. Ensure all departments adhere to the city's purchasing thresholds.• Policy Management: Work closely with the staff attorney to keep the city’s purchasing policy updated. Ensure that all purchasing activities comply with city, state, and federal regulations.• Record Keeping: Maintain meticulous records throughout the entire procurement process, ensuring accuracy, transparency, and accessibility for audits and reviews.
