Ajmal Basheer Email & Phone Number

Abu Dhabi Emirate, United Arab Emirates

 Download, register, distribute, and archive all incoming correspondences and documents for the team’s review. Assist in the creation of official documents and reports, supporting the Manager and the team in administrative tasks. Act as the assistant to the Resident Engineer. Practical working and training experience in TIP EDMS. Working closely with Team Executives as well as other support functions to provide proactiveand effective general administrative assistance across a diverse range of tasks. Scheduling and coordinating meetings and appointments for Director / Project Managers. Establishing and maintaining document control processes and storage of soft and hard copy media. Providing support, advice, and supervision of general users and project teams Filing and working with sensitive, financial, and commercial data. Ensure that Documentation Control processes are followed in compliance with the Quality Management requirements. Distribute project submittals and correspondences to the engineer or architect for discipline review and approval. Prepare outgoing correspondences for all project submittals and correspondences Prepare and format Minutes of Meeting and send the same to the Project Team, and to the Client. Ensure that a high level of data quality, integrity, and security of information is maintained throughout the life cycle of a document. Manage document distribution lists and distribute documents accordingly. Perform the document archive process on the applicable document as the procedure requires. Ensure proper notification of change releases and archival of documentation. Tracks routes and follows up with engineers to meet document turnaround guidelines. Check incoming project documents and correspondences such as material submittals, shop drawings, as-built drawings, method statements, RFIs, prequalification, Handing Over Documents, etc. for accuracy and ensure its compliance with standards prior to receiving

Dubai, United Arab Emirates

❖ Directly reporting to the Project Director/Project Manager.❖ Coordinating office activities and operations to secure efficiency and compliance with company policies.❖ Supervising administrative staff and dividing responsibilities to ensure performance.❖ Receiving all types of documents from all parties and logging in a professional manner.❖ Preparation of project correspondence including letters, document transmittals, compliment sheets, etc.❖ Maintaining track of all the documents received from the parties.❖ Preparing daily reports and progress reports of works at the site.❖ Updating files and other records for assigned office including confidential material, ensuring adequate security measures are taken to preserve confidentiality.❖ Maintaining the personal file of all employees.❖ Coordination with the other projects’ Secretaries and Engineers for project-related works.❖ Practical working experience in ACONEX.❖ Responsible for all kinds of Administration work.❖ Schedule and coordinate meetings, and appointments for Director / Project Managers.❖ Developed new filing schedules and organizational practices, saving time for filing.❖ Retrieve files as requested by employees and clients.❖ Maintain confidentiality around sensitive information and terms of the agreement.❖ Knowledge of the use of web-based tools, MS Outlook, WORD, Excel, and PowerPoint.❖ Prepare and ensure the timely submission of the Daily, Weekly, and Monthly reports to Head Office.❖ Maintain all project documents, samples, project archives, and material in a proper manner.❖ Achievement-oriented, honest, and punctual with an ability to manage change.

Dubai

Preparing documents using the templates. Proficient in MS Office to produce a wide range of documents including letters, project related documentation such as reports, schedules, file notes, minutes of meetings, etc.  Organizing and distributing incoming / outgoing project correspondence.  If required, attending meeting, preparing agenda, taking minutes and other relevant documentation, as necessary.  Filing and scanning project correspondence in accordance with the filing structure and systems.  General printing, photocopying, binding maintaining the project teams’ holiday chart.  Performs the necessary filing.  Assists in documentation control.  Performs all computer operation/encoding as instructed by my superior.  Assist in preparing and managing documentation internally/by subcontractor.  Ensure accessibility, traceability and accuracy of documents.  Control workflows management and documents distribution.  Maintain Register showing document details and revision status (e.g. Shop Drawing submittal (SD), Material Submittal for Approval (MAT), Request for Information (RFI), Material Inspection Request (MIR), and Inspection Request (IR) etc.

Dubai, United Arab Emirates

•Maintain Register showing document details and revision status (e.g. Shop Drawing submittal (SD), Material Submittal for Approval (MAT), Request for Information (RFI), Material Inspection Request (MIR), Inspection Request (IR), Subcontractor Approval Request (SCAR), Technical Submittals (TS), Confirmation of Verbal Instructions (CVI), Engineers Instruction (EI), Non-Conformance Report (NCR), Site Instructions (SI) and Site Observations SOR), loading them onto the server and issuing them based on the standing orders. •Scheduling and maintaining the calendar for meetings. •Create log system using MS Excel with the visual basic script. •Maintain a central project filing system. •Preparing weekly and monthly report of the project to be forwarded to the Client.•Manage and monitor the attendance of all the site staff, leave application and making time sheets for the Client.•Prepare draft letters respond to Client/Contractor letter.•Screening telephone calls, inquiries and requests and handling them when appropriate. •Ensure Document Control procedures undertaken in accordance with specified guidelines.•Site office administration matters.•Establishing proper filing system.•Ensures that incoming & outgoing documents are distributed to personnel concerned..•Respond to queries regarding revision status of issued drawings / documents from engineering / drafting personnel. •Preparing outgoing Transmittal for project related documents and drawings.•Manage the hard copy & soft copy filing of project related documents.

Kerala, India

• Greeting the showroom customers and assisting them by providing the information needed or referring them to the correct staff member.• Operating the telephone switchboard by answering incoming calls, transferring callers to appropriate personnel, taking messages and using the paging system.• Documenting customers who come into the dealership, noting basic demographic information and contact information.• Performing general administrative duties, such as arranging magazines and maintain the lobby or reception area neatly.