Alaina Callan Email & Phone Number

New York, New York, United States

Management of multiple complex c-suite calendarsEvent planning and management for Executive TeamLiaison between entire c-suite staffAssist in company-wide strategies and goals to better the success of the company & staffTravel bookings, T&E and budget tracking

Berlin Area, Germany

• Responsible for team Director’s calendar, travel bookings, expense reports, and email enquiries
• Complete Coordination of team meetings, off-sites, events and ad hoc assignments
• Managed and maintained team budget & invoicing, team email enquiries, and contract approval & signatures
• Liaison between departments for executive-level meetings & events

Salzburg, Austria

• Complete coordination and scheduling of travel, talent & crew bookings
• Location scouting, acquiring shooting permits, and managing legal releases & NDAs
• Organization and delivery of invoices, call sheets, and deliverables
• Liaison between multiple departments, managing the completion of multiple photo & video productionsMain Clients: KTM & HQV Motorcycles

Greater New York City Area

• Responsible for all of Ms. Mason’s personal and business affairs
• Developed and managed expense reports and employee documents
• Coordinated Ms. Mason’s calendar, daily schedule, and travel bookings
• Reviewed, evaluated and organized multiple Theatre, TV and Film Scripts
• Handled client outreach, mailings, contacts and inquiries

345 Hudson Street, New York, NY 10014

• Executive Assistant to the President & CEO Executive Assistant to the EVP, Distribution & Business Management Executive Assistant to the SVP, Digital ProductsCo-Chair, WiN Group (Women of iN DEMAND)WICT Member
• Managed multiple schedules, including meetings, booking travel and appointments for C-Suite staff
• Invoiced and budgeted company finances, including vendor invoices, sponsorships and expense reports
• Organized and maintained company premiums and client mailing lists and requests
• Oversaw contact database, affiliate website, multiple company inboxes, and facilitated affiliate requests
• Developed monthly affiliate newsletters and press releases

Greater New York City Area

• Post Coordinator Credits Include:What Happened, Miss Simone? (Netflix) Oprah's Master Class (S4)Oprah's Master Class: Civil Rights SpecialNeighborhood Sessions: Jennifer LopezNicki Minaj: My Time Again American Express.
• Ensured accuracy of budgets for over 20 post production projects by actualizing client account ledgers
• Provided administrative support to Managing Director and Producers of Post Production house
• Managed the organization of onsite production library

New York City

• Assisting multiple Executive Producers
• Responsible for updating Producer calendars, distributing daily talent schedules, and developing/distributing important documents to Producers
• Answering important phone calls and compiling messages for Producers
• Greeting and assisting to the needs of Talent/Guests
• Assembling and delivering gift bags to guests
• Assisting in the production of Webcasts

Greater New York City Area

• Updating Library Services database by cataloging and archiving donated programs with Iron Mountain
• Assisting in the production of major presentations for public viewing
• Quality checking video programs before being presented to the public

Bachelor’S Degree, Film/Cinema/Video Studies

Film, Video Media Studies

Creative Writing Minor