Alaina Callan Email & Phone Number

New York, New York, United States

Management of multiple complex c-suite calendarsEvent planning and management for Executive TeamLiaison between entire c-suite staffAssist in company-wide strategies and goals to better the success of the company & staffTravel bookings, T&E and budget tracking

Berlin Area, Germany

• Responsible for team Director’s calendar, travel bookings, expense reports, and email enquiries• Complete Coordination of team meetings, off-sites, events and ad hoc assignments• Managed and maintained team budget & invoicing, team email enquiries, and contract approval & signatures• Liaison between departments for executive-level meetings & events

Salzburg, Austria

• Complete coordination and scheduling of travel, talent & crew bookings• Location scouting, acquiring shooting permits, and managing legal releases & NDAs• Organization and delivery of invoices, call sheets, and deliverables• Liaison between multiple departments, managing the completion of multiple photo & video productionsMain Clients: KTM & HQV Motorcycles

Greater New York City Area

• Responsible for all of Ms. Mason’s personal and business affairs• Developed and managed expense reports and employee documents• Coordinated Ms. Mason’s calendar, daily schedule, and travel bookings• Reviewed, evaluated and organized multiple Theatre, TV and Film Scripts• Handled client outreach, mailings, contacts and inquiries

345 Hudson Street, New York, Ny 10014

Executive Assistant to the President & CEO Executive Assistant to the EVP, Distribution & Business Management Executive Assistant to the SVP, Digital ProductsCo-Chair, WiN Group (Women of iN DEMAND)WICT Member• Managed multiple schedules, including meetings, booking travel and appointments for C-Suite staff• Invoiced and budgeted company finances, including vendor invoices, sponsorships and expense reports• Organized and maintained company premiums and client mailing lists and requests• Oversaw contact database, affiliate website, multiple company inboxes, and facilitated affiliate requests• Developed monthly affiliate newsletters and press releases

Greater New York City Area

Post Coordinator Credits Include:What Happened, Miss Simone? (Netflix) Oprah's Master Class (S4)Oprah's Master Class: Civil Rights SpecialNeighborhood Sessions: Jennifer LopezNicki Minaj: My Time Again American Express PIVOT - NBA All-Star Journeys• Ensured accuracy of budgets for over 20 post production projects by actualizing client account ledgers• Provided administrative support to Managing Director and Producers of Post Production house• Managed the organization of onsite production library

New York City

• Assisting multiple Executive Producers• Responsible for updating Producer calendars, distributing daily talent schedules, and developing/distributing important documents to Producers• Answering important phone calls and compiling messages for Producers • Greeting and assisting to the needs of Talent/Guests• Assembling and delivering gift bags to guests• Assisting in the production of Webcasts

Greater New York City Area

• Updating Library Services database by cataloging and archiving donated programs with Iron Mountain• Assisting in the production of major presentations for public viewing• Quality checking video programs before being presented to the public

Bachelor’S Degree, Film/Cinema/Video Studies

Film, Video Media Studies

Creative Writing Minor