Albert Policarpio Email & Phone Number

Abu Dhabi, United Arab Emirates

• Provided comprehensive secretarial and administrative services to ensure streamlined operations and administration for the implementation of EHSMS/SMS and FDM Programs.• Managed departmental requirements using systems such as Adrenalin, RUSADA, and Tejari.• Supported EHS processes by retrieving and collating data from reports and safety websites, ensuring compliance with internal standards.• Assisted the FDM Manager in technical and administrative tasks to ensure compliance with FDM Manual requirements, including data-entry, AIMS Data validation, and FDM Program record correlation.• Maintained and regularly reviewed safety databases to track recommendations from investigation reports, ensuring follow-up actions were implemented.• Coordinated the collation of accurate data for periodic EHS performance reporting to regulatory bodies and customers, meeting critical deadlines.• Prepared safety information for statistical and risk analysis, generating management, FDM, and safety reports.• Organized logistics for internal and external initiatives such as FDM meetings, emergency drills, and safety campaigns.• Supported safety awareness programs through the distribution of materials like posters, reports, and newsletters.• Ensured compliance with Company Environmental, Health, and Safety Policies, Standard Operating Procedures, and applicable legal requirements.

Abu Dhabi, United Arab Emirates

• Processed HR forms as required by division employees, ensuring compliance and accuracy.• Coached staff on submitting various requests manually or through the company system, including document submission as per HR requirements.• Coordinated and ensured the validity of passes and IDs for Engineers, including security gate passes and offshore passes. Managed renewal applications and followed up until issuance.• Coordinated requirements for gate passes for items entering and exiting the hangar.• Managed stationery levels, reordering supplies as needed to maintain operational efficiency.• Administered departmental inductions for new staff, ensuring timely completion of all required tasks. Provided orientation to new hires within the department.• Updated employee information in Rusada and maintained accurate records.• Liaised with heads/supervisors and HR to manage individual leave schedules for rotational employees.• Maintained a master list of employees, including new hires, resignations, terminations, and absconded cases.• Provided necessary references, reports, memos to HR, Finance Division, and third parties as authorized, ensuring employee benefits were duly processed.• Drafted memos on various topics such as work completion, security passes, and allowances.• Distributed Engineering memos and company circulars to all Engineering/ADA staff.• Handled correspondence distribution including company letters, pay slips, bank letters, training certificates, and air tickets.• Coordinated document transmissions for signatures and maintained an accurate filing system.• Screened phone calls, inquiries, and requests, handling them appropriately.• Adhered to ADA policies and procedures, as well as Engineering Director’s Memos.• Ensured compliance with Company Environmental, Health, and Safety Policies, Standard Operating Procedures (SOPs), and Manuals, including regulatory requirements.• Performed other duties as reasonably required.

Abu Dhabi, United Arab Emirates

License and Certificate of Release to Service issuance and processing for the Engineers.

Abu Dhabi, United Arab Emirates

• Acted as the manager's primary point of contact for internal and external communications.• Devised and maintained office systems, including data management and filing.• Arranged travel, visas, and accommodation; occasionally traveled with the manager to assist in meetings and presentations.• Screened phone calls, inquiries, and requests, handling them appropriately.• Greeted and assisted visitors at all levels of seniority.• Organized and maintained diaries, scheduling appointments as required.• Managed incoming email, faxes, and post, sometimes corresponding on behalf of the manager.• Conducted background research and presented findings as needed.• Produced documents, briefing papers, reports, and presentations.• Organized and facilitated meetings, ensuring the manager was well-prepared.• Liaised with clients, suppliers, and staff members.• Sourced and sorted CVs and applications filed with the company.• Coordinated with the PRO for Employment & Residency visa sponsorships.• Scheduled applicants for interviews and tests.• Managed office supplies, ensuring adequate inventory levels and timely replenishment.• Delivered supplies to workstations as needed.

Pampanga, Philippines

Served as the primary source of general information about membership, local contacts, and the company's activities.• Managed reception duties including welcoming visitors, handling mail distribution, and maintaining office supplies inventory.• Processed purchasing documents and ensured availability of office and meeting supplies, as well as postage.• Organized and executed routine mailings of information to board members, committees, chairs, and general membership.• Generated the MELS Program for the company.• Oversaw the general control of Marketing Equipment such as Powered Coolers, Post Mix Dispensers, and Jetsprays.• Implemented standardized tracking systems for movement, inventory, productivity, accountability, and maintenance of Marketing Equipment.• Monitored all aspects of allocations, installations, movements, repairs, and disposals of Marketing Equipment.

Pampanga, Philippines

• Carry out numerous functions related to documentation, sending and receiving, safekeeping and maintenance of branches document, document imaging and document reproduction and distribution;• Ensures proper safekeeping of document and good quality of work output.• Electronic transmission of a document, in accordance to branch distribution system.• Document classification, sorting, filing, archiving and retrieval of a document in accordance with branch document indexing and filing system.• Consolidates & prepares timely & accurate trade marketing reports such as Product Initiatives, plastic ice cooler and powered cooler placement & merchandising materials inventory reports.• Monitor & schedule deployments of returnable trade marketing assets used for special events.• Allocates merchandising materials and processes request letters & documents for powered coolers & plastic ice coolers.• Accept and receive quotations from different suppliers.• Assist the marketing manager with special events like concerts, product launching, and marketing trade check.• Coordinates and supervise with marketing technicians designated in different locations.• Responsible for the monthly report and monitoring of new product launchings.