Teresa A. Email & Phone Number

United States

• Maintaining and organizing highly complexed calendars of appointments, scheduling meetings, and preparing/distributing agendas and meeting minutes as requested. Assists with preparation of professional quality presentations, inclusive of preparing and maintaining correspondence, reports, and spreadsheets assigned• Monitor and manage time keeping for employees• Coordinate employee benefit meetings, including but not limited to, annual Open Enrollment meetings, 401(k) meetings, wellness… Show more • Maintaining and organizing highly complexed calendars of appointments, scheduling meetings, and preparing/distributing agendas and meeting minutes as requested. Assists with preparation of professional quality presentations, inclusive of preparing and maintaining correspondence, reports, and spreadsheets assigned• Monitor and manage time keeping for employees• Coordinate employee benefit meetings, including but not limited to, annual Open Enrollment meetings, 401(k) meetings, wellness meetings and Health Fair• Provide general and administrative HR support in areas od recruitment, on-boarding and orientation. • Conduct exits interviews and off-boarding• Coordinates conference and travel activities (domestic and international) including registration, lodging and airline reservations, ensuring compliance with state and institutional regulations along with collecting receipts, completing expense reports, and submitting accurate and timely travel reimbursements according to department/institutional travel procedures using Concur.• Prioritizes work appropriately based on importance and deadlines.• Prepare correspondence and other material requiring considerable judgment, discretion, and knowledge of institutional operations; file, retrieve, and coordinate all incoming and outgoing correspondence and necessary paperwork related to the overall management of the Division of Diagnostic Imaging.• Maintains financial records collect and review documentation as directed. Monitors and reconciles chart field string activity ensuring all purchases are justified and within institutional & departmental guidelines• Entered, tracked and followed-up on purchase requisitions • Providing seamless collaboration across the wide ranged division while working independently and confidently under pressure• Resolving department issues and delegating coordination with relevant teams for handling before and after hours• Oversee planning and coordination of special projects and events Show less

United States

• Facilitates staff development and participates in the staff evaluation process.• Assists in the training of internal and external customers and staff and serves as a resource. Compiles and assist with the evaluation of quality management statistics.• Establishes priorities, monitor and coach staff. Assists in development, implementing and maintaining training materials and programs• Responsible for departmental wide staff scheduling in Laborworkx for 85 employees

• Coordinated meetings, department-wide event scheduling, provides administrative support and extensive travel, catering, and project coordination for the director of Administrative Facilities Management• Complied reports, compose formal and informal correspondence, mail merges and formats presentations• Responsible for maintaining the emergency operations planner, job-action sheets and call-down trees• Oversaw all routine general office functions such as timekeeping, space issues… Show more • Coordinated meetings, department-wide event scheduling, provides administrative support and extensive travel, catering, and project coordination for the director of Administrative Facilities Management• Complied reports, compose formal and informal correspondence, mail merges and formats presentations• Responsible for maintaining the emergency operations planner, job-action sheets and call-down trees• Oversaw all routine general office functions such as timekeeping, space issues, office equipment, asset management, contracts and building security badge access• Provided administrative support for specific human resources activities such as processing paperwork for recruitment and promotions. Setting up interviews for directors/managers/supervisors and assist with new employee orientation, coordination of electronic personnel action forms (ePAF) and maintaining organizational charts• Coordinated the recruitment and approval of timesheets for temporary and/or contingent personnel as needed• Assisted director in tracking contracts/agreements, submitting contract request and following contract requirements.• Assist director in budget preparation, quarterly effort reporting and oversee accuracy of budget documentation which includes auditing, monthly budget reconciling, and verifying charges and invoices• Enters, tracks and follow-up on purchase requisitions• Review, prepare and enter vendor invoices and reconcile vendor statements• Assist with months end processes and year-end closing Assist director in budget preparation and oversee accuracy of budget documentation which includes auditing, reconciling, and verifying charges and invoices• Maintain master vendor list and organize and maintain electronic and paper systems from receipt of invoice to payment and records in compliance with hospital standards and accrediting agencies• Inputs and pays invoices in PeopleSoft Show less

United States

• Served as a leader to the Patient Services Coordinators team by managing scheduling assignments, needed coverage, and delegated tasks and responsibilities such as planning, organizing and monitoring activities as appropriate for two clinics with a total of 9 direct reports• Served as a liaison between Patient Services Coordinator team and Leadership/Management• Coordinate the training of all new Patient Services Coordinators to ensure proper training and understanding of duties and… Show more • Served as a leader to the Patient Services Coordinators team by managing scheduling assignments, needed coverage, and delegated tasks and responsibilities such as planning, organizing and monitoring activities as appropriate for two clinics with a total of 9 direct reports• Served as a liaison between Patient Services Coordinator team and Leadership/Management• Coordinate the training of all new Patient Services Coordinators to ensure proper training and understanding of duties and responsibilities is provided• Coordinate training for existing Patient Services Coordinator team members when needed, such as annual trainings, and implementation of new policies and procedures and Health Information Management• Provide ongoing coaching and mentoring to Patient Services Coordinator team members• Assist Leadership and Management in collecting and reconciling cash payments• Schedule patient visits, physician appointments, diagnostic tests, procedures, and treatments • Assist in maintaining a safe environment for patients, co-workers, and visitors• Communicate and provide thorough education of pertinent information regarding appointments, scheduling, and necessary preparations to patients, families, physicians, team members regarding appointments, consultations, diagnostic imaging, procedures, labs, and treatments• Update critical patient information to maintain an accurate and updated patient record• Consistently and proactively seek ways to make process improvements improve workflow for the Melanoma and Skin Center• Interacted with patients, identifying concerns, and provided rapid response to problems Show less

United States

• Served as a concierge to patients and families by greeting them, orienting them to the clinic operations and workflow, and answer questions • Served as a liaison among patients, family members, and caregivers to the multidisciplinary team• Provided patients, caregivers, and family members with resource linkage of available services at MD Anderson Cancer Center• Scheduled patient visits, physician appointments, diagnostic tests, procedures, and treatments as needed• Assisted in… Show more • Served as a concierge to patients and families by greeting them, orienting them to the clinic operations and workflow, and answer questions • Served as a liaison among patients, family members, and caregivers to the multidisciplinary team• Provided patients, caregivers, and family members with resource linkage of available services at MD Anderson Cancer Center• Scheduled patient visits, physician appointments, diagnostic tests, procedures, and treatments as needed• Assisted in maintaining a safe environment for patients, co-workers, and visitors Show less

United States

• Transported patients, specimens, expired patients, medical records, and films safely and efficiently throughout the institution• Assisted clinical staff with safely moving patients to and from beds, wheelchairs and stretchers in using current policies and procedures• Attended and completed annual training programs, such as the Employee Educational Event (EEE), Hand Hygiene, Infection Control Review, Age appropriate, Customer service through the education center and the department… Show more • Transported patients, specimens, expired patients, medical records, and films safely and efficiently throughout the institution• Assisted clinical staff with safely moving patients to and from beds, wheelchairs and stretchers in using current policies and procedures• Attended and completed annual training programs, such as the Employee Educational Event (EEE), Hand Hygiene, Infection Control Review, Age appropriate, Customer service through the education center and the department Education Specialist; ensured current Cardiopulmonary Resuscitation (CPR) card• Treated patients as such that reflected MD Anderson Cancer Center’s Core Values of: Caring, Integrity, and Discovery Show less