Part of a team responsible for administering a fleet of vehicles

Responsible for providing an efficient and effective secretarial and administrative support service to Area Managers, Service Managers and their teams• Letter writing, proof reading and producing documents as requested• Diary management, attending and minuting meetings• Assisting in the arrangements and organisation of events for people supported by the organisation• Receiving PPE deliveries, carrying out stock audits and updating stock lists• Collation of mileage reports on a monthly basis• Answering and redirecting telephone calls, greeting and assisting visitors, ordering stationery, filing and archiving

Responsible for co-ordinating the recruitment of healthcare professionals, administration staff and volunteers for the Covid-19 mass vaccination programme• Receiving applications, checking professional registrations, administering DBS checks, requesting occupational health checks and requesting and checking references and right to work documentation• Responsible for maintaining and updating the recruitment tracker and keeping in regular contact with candidates regarding their progress• First point of contact for all questions from candidates, internal contacts and other NHS HR teams• Issuing contracts, completion of new starter forms, including submission to payroll for set up on NHS ESR (Electronic Staff Record) system• Regular liaison with HR Manager, training team and onsite mass vaccination team regarding candidate progress and recruitment requirements• Assisting People Services Team answering emails from the team in box and logging sickness absence onto Healthroster system• Updating and maintaining employee records and checking employee information on ESR system

Responsible for providing support to the Director and team, in addition to the administration of the in-house healthcare schemes • Extensive diary management, coordinating national and international travel and accommodation arrangements, completing expenses for the Director and team managers• Event management for up to 50 attendees, organising volunteering activities and social events, sourcing venues, logistical arrangements for regional HR conferences• Projects relating to company accreditations; Investors in People and Top Employer; the healthcare scheme reform, Learning at Work Week events, volunteering and employee onboarding • Drafting correspondence, screening and redirecting telephone enquiries• Working with internal and external parties to compile, collate and distribute papers for pension scheme trustee meetings. Supporting pension trustees’ administration requirements• Administration of occupational health adjustments for a large salesforce, liaising with the occupational health provider, arranging assessments, ordering equipment and supporting the employees with their requirements• Organising interviews, inductions, ordering stationery, filing and archiving• Responsibility for the in-house administration of the company’s employee healthcare scheme of 2,500 members:• Main point of contact for all administration enquiries from healthcare members, the HR team, the private healthcare provider and trustees in writing and by telephone• Arranging trustee meetings, writing agendas, creating, collating and distributing meeting papers, attending trustee meetings and minute taking• Ensuring accurate membership details and communication of contribution changes to payroll • Coordinating and completing the schemes’ annual renewal of benefits, contribution rates and membership

• Diary management for both Vice Presidents, to ensure their time was utilised as effectively as possible. Arranging European and global travel itineraries• Organising conferences for international visitors, including hotel accommodation, dinners, transfers and room hire • Sole administrator for the JTI suite at the O2 Arena. Managing suite availability, bookings, ticket allocation, hospitality and usage reporting• Meeting and greeting VIP guests at corporate events

• Organising travel itineraries and hotel accommodation for the department heads and visitors from overseas offices • Preparing draft reports for General Managers and liaising to ensure the timely completion of these reports for committee papers• Creating Excel charts with PowerPoint presentations for monthly reports and presentations at Board meetings• Drafting correspondence, e-mail filing, archiving documents and a range of other administrative tasks