 Utilized QuickBooks daily for all accounting functions including full-cycle accounts payable and accounts receivable Handled a wide range of administrative, technical, and executive-support tasks Handled all H.R. functions including interviewing, application processing, benefits, and weekly payroll Supported estimating team with quotes and counts read from plans Provided innovative solutions and process improvements to increase efficiency and customer satisfaction Prepared monthly financial reports for owner Prepared AIA billings including the schedule of values and lien waivers for each project monthly Worked directly with customers to create prompt service calls, scheduling, invoicing, as well as collecting and applying the payments correctly

Assisted and provided information to partners for commissions through Infusionsoft. Paid partners and employees monthly through PayPal. Handled a wide range of administrative, technical, and executive support tasks. Provided excellent customer support to partners, customers, and employees. Mastered several company applications very quickly including Asana, Xero, Infusionsoft, Wicked reports, Zoom, Slack, Stripe, PayPal, LastPass, and all Google Applications.Prepared monthly financial reports for the owner.

 Ensured subcontractors have adequate insurance, reviewing complete General Liability insurance policies to check for exclusions. Processed subcontractor AIA payments weekly using Spitfire and Solomon Accounting Software, reviewing the schedule of values and managed lien waivers both conditional and unconditional Worked with project managers daily regarding job charges, invoicing, discrepancies, payment applications, forecasts and provided different job cost reports. Prepared monthly Borrowing Base for our line of credit with the bank. Recorded Captive Warranty costs with journal entries to the general ledger and prepared quarterly reports for our Captive Insurance Managing Company. Prepared monthly Project Summaries to review job costs and closings. Researched different State and Country requirements for the estimating team. Maintained monthly account schedules using excel and researched charges. Worked on AR collections over 180 days old.

 Performed daily cash application, reconciliations, AR clean-up, write-offs and collections using many third-party payment systems including Cass, Transplace, Manhattan, Protrans, and Mcsource. Processed over 2000 invoices a month matching BOLs to work orders using Truck Mate Software. Helped maintain and divert limited cash flow when necessary; daily use of excel spreadsheets and advanced lookup comparison functions. Streamlined processes for the company to improve productivity, save time and money. Daily functions included all aspects of full-cycle Accounts Payable and Accounts Receivable using Great Plains Accounting software. Managed over 50 major accounts, collected over a million dollars past due.  Collected receivables over 400 days old. Processed daily debits and credits for commission payments. Processed payroll for 20 out of office drivers - paying wages, costs, per diem, fuel, and advances.

 Ensured subcontractors have adequate insurance  Assisted with tracking budget, cost per job and items, and reassessed and changed budget as needed Processed AIA payment applications, coded invoices, managed lien releases, and legal documents for over 15 projects to ensure accurate and timely processing and compliance Managed all vendor accounts completely Tracked job costing and coded invoices to ensure allocated to correct project and job item cost  Solely responsible for all data entry including general ledger entries, debits, credits, estimate input sheets, new job setups, job adjustments, job billings as well as change and proceed orders Attended month-end budget meetings to assess and review costs Worked with project managers daily regarding budgets, invoicing, day to day operations, AIA payment applications, including a schedule of values and percentage of project complete Processed subcontractor AIA billings and payments – including lien waiver management Ensured rigorous accounting deadlines were met Prepared month-end financial reports Processed all invoices and billings, over 1000 a month, validating against purchase orders with Pvault Paperless Software Heavily involved in all aspects of full-cycle Accounts Payable and Accounts Receivable using RMS accounting software Solely responsible for weekly hourly payroll of 100 plus employees, as well as all weekly check selections, and manual checks as needed

 Assistant to Project Manager in all aspects of each multi-million dollar project - including owner meetings, budgets, city ordinances, county compliances, scheduling, record keeping, invoicing, day to day operations, AIA payment applications, and percentage of project completion Oversaw and tracked budget, cost per job and items, and reassessed and changed budget as needed Tracked job costing and coded invoices to ensure costs were allocated to correct job item cost Ensured subcontractors met insurance requirements Worked with county and state officials regarding what permits were needed, the process for completion, and what tax rates were applicable per project Daily Accounts Payables functions including coding invoices per project and budget, processing AIA payment applications per industry completion, expense reports, purchasing cards, estimating costs, and revenue projections Processed subcontractor’s AIA billings and payments including lien waiver management Assisted with estimating jobs and project costs Completed subcontracts, lien releases, building permits, travel arrangements, quality control, supervision, and project planning