Alexandra Zaretsky Email & Phone Number

Los Angeles, Ca, Us

Santa Monica, California, Us

Executive Asssitant to Co-Founder and CEO

San Francisco, California, Us

- Executive Assistant to Co-Regional Managing Principals, Southwest- Engineer and organize Co-Managing Principals’ highly complex, robust calendars. Strategically align all of the many competing priorities and act as a general deputy of time and resources by exercising discerning judgment in the prioritization of all internal and external requests.- Implement project management skills to balance, lead, and advance multiple projects at once. Keep various workstreams, deadlines and deliverables well-tracked and organized, follow-up on action items and status reporting. - Collaborate and build strong internal relationships to drive results in a matrixed organization experiencing change and transformation. Liaise with teams’ company-wide to always ensure a smooth operation. - Provide end to end support for meeting coordination including, but not limited to: building agendas, preparing presentations and other materials, virtual and on-site facilitation and coordination, as well as diligent note-taking.- Maintains a quick response time to inquiries and requests, facilitating efficient decision-making and execution.- Compose and manage Regional communications. Support in the planning and execution of important business announcements. Provide a bridge for smooth, trustworthy communication between regional leadership and all offices.- Assists with public relations activities in collaboration with the Marketing team. Help prepare for external speaking engagements and external Board meetings and events. - Maintain records and documents in an organized system so they are easily and readily retrievable and available for business; follows a storage and disposition files management plan. - Act as a strategic partner, actively looking for ways to create process efficiencies and effectiveness through automation, collaboration, and/or process changes.

Santa Monica, Ca, Us

- Executive Assistant to CEO and COO- Drafted letters, emails, reports, and other correspondence on behalf of the CEO and COO- Managed and executed special projects as designated by senior leadership- Coordinated domestic and international travel, including flight, hotel, and car rental reservations- Oversaw and supported all administrative duties in the office and ensured that office was operating smoothly- Managed office supplies inventory and placed orders as necessary- Assisted with office layout planning and office moves- Managed 3rd party IT operations and equipment for all employees, and oversaw IT initiatives to support business needs- HR administration including maintenance of the internal HR database, organized and maintained employee records, prepared HR documents, and actrd as the first point of contact for all employee HR questions- Responsible for recruiting staff for the company and organized and managed new employee orientation, on-boarding, and training programs- Set up interviews and corresponded with prospective employees in a timely manner- Planned and executed company events- Ensured security, integrity and confidentiality of data

Los Angeles, California, Us

- Executive Assistant to the Co-Founders & CEOs, CFO, COO, and General Counsel- Assisted five executives with daily administrative duties and complete a broad variety of administrative tasks that include managing an active calendar of appointments; completing expense reports; composing and preparing correspondence; arranging complex and detailed global travel plans, itineraries and agendas and compiling documents and reports for meetings- Prioritized conflicting needs; handled matters expeditiously, proactively, and follow-through on projects to successful completion- Interfaced and corresponded with a variety of external partners from portfolio company leadership to high profile business associates, and investors- Worked closely and collaboratively with all levels of management and ensure the team is supported in a positive and efficient manner- Prepared and organized itineraries for incoming visitors and new hires. Professionally greet guests and interviewees with warmth, kindness, positivity and connect them to the right point person.- Worked closely with IT to ensure all technology is working properly and set up correctly for presentations and meetings.- Provided office management including overseeing inventory, ordering supplies and managing packages and mail- Maintained the appearance of common areas, studios, conference rooms, kitchen, and storage area to ensure the office is clean and presentable at all times.- Created and disseminated office communications, including event invites, office announcements, and program reminders- Served as the liaison for office vendors and building/floor maintenance for any facility issues, repairs or inquiries.- Fostered our company culture through planning and executing team activities and events (all-hands meetings, off-sites, company celebrations, office relocations and investor dinners)

El Segundo, Ca, Us

- Provided full administrative support to the CIO, Chief of Staff, and SVP Product Management, as well as technical assistance to other VPs in the department. - Heavy calendar management, meeting coordination, domestic and international travel coordination expense report execution, and discretion in both business and personal matters. - Planned and coordinated Technology events from the early stages to day-of execution, with duties including: venue/vendor negotiations, budgeting, menu planning, vendor coordination, event venue choice, decorations, on-site event setup, etc.- Worked closely with Finance and Legal to execute new contracts for vendors and contractors- Created and implemented First Year Technology Onboarding experience, as well as created first week schedules for new hires Executive Director level and above

North Hollywood, California, Us

- Executive Assistant to VP Chenault Clothing- Directly assisted President with both design and sales duties- Oversaw pattern makers and sewers to maintain productivity and efficiency- Managed sales accounts to keep consistent sales flow and communication with buyers- Merchandised line and oversaw product development for top tier customers

Us

- Directly assisted Director of Marketing (March 2010 - April 2011)- Responsible for writing all press releases and securing online and print placements- Organize and style photo shoots for ad campaigns- Organize all promotional marketing materials for major tradeshows (WSA, MAGIC, FFANY)- Maintain social media sites and helped in securing more followers- Manage special events : added value events with partnering magazines, gifting suites, company parties

Bs, Communications

High School Diploma