Ali Adams Email & Phone Number

Vancouver, British Columbia, Canada

Vancouver, British Columbia, Canada

Vancouver, British Columbia, Canada

Vancouver, British Columbia, Canada

Vancouver, British Columbia, Canada

Vancouver, Canada Area

• Executive Assistant to the General Manager, supporting with diary management, travel and project admin.• Project Coordination: Support teams company wide to improve systems and processes at this tech start-up, including implementing travel management program, streamlining onboarding and supporting with creation of education platform.• Event Planning: Head up a social team, handling budgets, organizing and running monthly team events in Vancouver for 35+.• Office Management: Overseeing the smooth day to day running of the office, support with recruitment, onboarding and offboarding, visa applications, monthly town halls, building maintenance and vendors.

Your business is not just a business but sometimes you need Just An Hour.Admin support for established businesses, start-ups and side hustles. Whether you need an hour, a week or more, Just An Hour sweats the small stuff on your behalf, allowing you to focus on the big picture.PA/EA. Diary & Travel Management. Data Input. Transcribing. Presentations. Budgeting. Research. Social Media Management. Copywriting. Database Management. Event Planning and Management.Virtual or in person (Vancouver, Canada only).

Vancouver, Canada Area

• Event Planning: Handling customer communications, venue bookings, staffing, travel and accommodation arrangements.• Event Administration: Contractor and supplier invoicing and expense reconciliation.• Event Day: Hosting events on site, liaising with client and set up and break down.

London

• Regularly organised day events and week-long team offsites for up to 30 people at locations worldwide. • Successfully organised and ran solo a five-day global forum for 100 delegates in Glasgow, UK, in April 2018. Handled everything from venues and catering to delegate badges and goodie bags. Delivered under budget with positive feedback.• Managed complex diaries and travel for VP’s who travelled extensively worldwide and completed monthly expenses.• Proactively took on office manager responsibilities for the London office, restructuring the seating allocations to maximise space usage, supported new starters onboarding and assisted with office communications.• Supported sourcing of leadership training and logistics, managing invoicing and price negotiations.

•Coordinated actors and production team during auditions and script workshop and filmed, edited and uploaded the scenes for review.•Ensured the completion of all production paperwork relating to personnel from cast and crew contracts to supporting artist release form and organised filming permits.•Responsible for petty cash and per diems, ensuring all expenses were tracked and signed out.•Organised catering and supported the team on set, looked after the Supporting Artists, crowd management during shots in public places and liaised with the transportation to organise the cast and crew travel each day.•Main point of contact for cast and crew during the week, building good working relationships in a short period of time and acting as liaison between them and the Producer to resolve issues as they arose to ensure the production kept to schedule.

London, United Kingdom

•Managed busy and ever evolving diaries including re-scheduling complex meeting and travel itineraries often at short notice. •Coordinated sophisticated travel itineraries and administering the timely procurement of visas and other travel documentation. •Managed complex expenses; running bank statement reconciliation and processing foreign currency receipts in an accurate and timely manner. •Additional responsibilities included key member of the winter party committee (Christmas event at the Banking Hall in London for 400 people), internal events committee (ad hoc events throughout the year for up to 300) and team events (monthly events for up to 20 people).•Member of the Manager Assistant recruiting team, with a focus on finding new talent for the London and Warsaw offices. Developed relationships with key recruitment agencies, screened CV's and ran first and second round interviews.

London, United Kingdom

Universal Fitness is the fitness division within NBCUniversal that identifies, produces and distributes the most in-demand fitness programmes including FitSteps and Tabata.•Handled instructor training activities and membership administration in the UK for the Universal fitness brands overseeing a training team of 20 and supporting their development.•Managed the fitness brand CMS systems including supporting new sign-ups, worked closely with the web company to maintain the websites, making content edits and recording and reviewing instructor retention.•Key member of the team during the process of developing the brands to expand into the US market including the creation of an infomercial and roll out of the instructor training countrywide.•Supported the Project Manager with the preparation, management and delivery of UK events for up to 70 participants.•Prepared presentations, providing up to date figures and website development strategies for board level meetings and internal team meetings.

London, Miami, Ibiza

Nadia: Chasing the Dream for TV3• Organised 20 cast and crew during production period including international travel, accommodation and diary management.• Researched and secured production insurance and assisted the producer with recruitment and equipment hire.• Used Excel and Word to put together daily call sheets and filming schedules in addition to tracking petty cash and completing expenses.• Travelled to the overseas filming locations, Ibiza and Miami, assisting the team on the ground with driving, organising refreshments, liaising with contributors and locations and ensuring consent releases and location agreements were signed.

Shoreditch, London

•Complex diary management, international travel and set visits, meeting note taking, research and report writing.•Read scripts and wrote breakdowns to present at weekly internal company meetings for the purpose of assessing whether a client should pass or pursue projects and identify promising leads. •Cut client show reels, scouted for new talent, submitted clients for work and following up suggestions with casting directors.•Responsible for negotiating fees and handling contracts related to incoming radio work, with companies such as the BBC.•Built great professional relationships with a range of high profile clients, managed multiple complicated diaries, organised ADR, dealt with incoming publicity requests, liaised regularly with productions and attended press nights and screenings.

Watford, United Kingdom

London, United Kingdom

Primary Care Paramedic Certificate

Adult Upgrading

Math 11, Biology 11 & 12, Chemistry 11, Medical Terminology pt1

Emergency Medical Responder

Three week course that focuses on the skills needed to respond to trauma and medical emergencies.

Bachelor'S Degree, Drama, 2:1