Alison Thomas Email & Phone Number

Solihull, England, United Kingdom

Lead PMO for project teamProvide comprehensive project support across all projects within the Cloud Delivery team.Planning, budgeting and forecastingOversee weekly / fortnight / monthly reporting for senior leadership.Develop, implement and rollout PMO processes and methodologies to enhance project delivery.Manage the onboarding process for to develop Cloud Delivery Team Monitor and manage the offshore supplier processes, including raising POs and tracking invoices.Manage and maintain SOWs for business partnersCreate and maintain resource profiling and resource / capacity planning.Establish and enforce project governance standards.Conduct project reviews to ensure compliance with PMO policies.Work on JIRA Cloud and establish PMO / Portfolio / Programme / Project Dashboards.Manage the project approval board and stage gate processes.

London, England, United Kingdom

Remote

Responsible for the efficient provision of Programme Office support functions throughout the Borough of Culture ProgrammeSupport delivery of individual projects and programmes to agreed time, budget and quality requirements.Implement and review all necessary administration systems (Sharepoint, Oracle, Microsoft Teams) and ensure the effective and efficient operation of IT within the team. Develop and maintain relevant administration systems to ensure management of all project governance documentationSupport Project leads and the Programme Manager with the creation of Project/Programme Initiation Documents, Project Bids, external funders monitoring reports and Highlight Reports.Provide support to Project Managers and the Programme Manager with regards to procurement processes administration and the issuing of contracts.Assist with the planning, allocation and monitoring of tasks involved in running a project, including risk development and as appropriate seek guidance from the relevant Project Lead. Arrange and minute meetings, and provide diary management support for complex meeting arrangements with external partners. Prepare management and committee reports and presentations as may be necessary.To undertake thorough post-event administration and evaluationAttend and work events organised by the team as requiredSource specialist best value for money events materials and to maintain accurate financial records including budget management for events

Southampton, England, United Kingdom

Working in an Agile environment to support the creation and administration of new pension projects, migrations and renewals, supporting processes, and tools.Project manage the process flow for new migrations, renewals & pension only project customers following the project stages from strategy to enrolment.Maintain processes to ensure project plans, reports and raid logs are relevant, accurate and complete Tracking and communication of project status and metrics, report on customer pension project Attending customer meetings to provide project progressWeekly meeting with technical consultants for status tracking

Support the process for doctoral studentshipsConference Management Administer grant applications for PhD research projectsUpdating Doctoral Unit WordPress site and managing responsesCreating and distributing surveys to PHD and doctorate students for feedback and course activationFinancial – Preparation of monthly Income journals to reconcile account feesStudent analysis – determining gaps in student database and reconciling dataAdministrative - support to key academic leads including reporting on grantManagement reporting Confidently liaise across the Grants and Finance Teams within the University expenditure

London, United Kingdom

Working in an Agile environment to support the creation and administration of project, processes, and tools.Produce monthly forecasting of project deliverables and resourcing efforts / reporting of hours against agreed budgetManage program resource allocation & time entry, through the use of clarityMaintain processes to ensure project management documentation, reports and plans are relevant, accurate and complete (Raid & Risk Logs)Tracking and communication of project status and metrics, report on project portfolio performance, providing a comprehensive, and prioritized view of all projects.Managing a large project budget across a complex global programmeUse of confluence and Jira for tracking and managing the projectCreation and continual development of team site in SharePoint & ConfluenceProducing packs & minutes for Technology Steering and Working Groups

London, United Kingdom

Part of the team for the event delivery for 2018 London Notting Hill Carnival Management of project tracking file and providing updates to board members Responsible for the creation of reports and activity dataScheduling of all meetings, taking formal minutes and follow up of actionsMaintenance of Raid, Risk log and action trackingResponsibility & management for the licensing & risk assessments for various groups in carnival Management of risk register for risk assessment outputSupporting the carnival in delivery of all projects and activitiesAttending site visits with Councils, the Metropolitan Police and all Strategic partners

London, Greater London, United Kingdom

Development of recruitment campaigns and the onboarding of DevOps for a large complex project.Development of procedures related to recruitment and onboarding ensuring that these are aligned to business best practice.Produced weekly management resourcing statistics for head of divisionPlanned and managed team desk and floor movesImproved systems and processes relating to contractor hirePreparation of monthly budgeting reports Use of collaborative tools such as Confluence, Jira

East India, London

Business support to the Chief Executive and direct reportsCompiled and maintained Steerco Packs for Board and Governance meetings Planned and scheduled strategic meetings, including attendance at all board meetings, minutes/actions and the follow up of the actionsPrepare and edit correspondence reports & presentationsCollation of information packs, daily packs and other stats for Board and Governance meetings Extensive liaison with wealth clients booking in meetings and arrangement of logistics

London / Bromley

Business support to the executive management teamProduction of presentation and reporting documentation for executive meeting.Redesign of new onboarding procedures and other procedural documentationUsing SharePoint to design and set up various sites for supporting documentationLead co-ordinator for all departmental desk and office movesScheduling all management training courses and exception tracking for those not in attendance Working with COO for management information reporting, expense & invoice tracking. Providing training for all new administrations users to the support toolMember of Employment Engagement team and Technology Innovation Forum

Canary Wharf, London

City, London