Allison Parrish Email and Phone Number

-Serve on the Systems and Operations Leadership Team, working collaboratively with the Assistant and Helpdesk Lead to resolve issues impacting the department, advance projects, and establishing goals and priorities for the Sys Ops Team, including weekly team lead meetings and periodic project team meetings. -Support the advancement of all approved projects.WolfMart Helpdesk Supervision & WolfMart Optimization:-Serve as the liaison and SBU SME for WolfMart daily.-Manage all… Show more -Serve on the Systems and Operations Leadership Team, working collaboratively with the Assistant and Helpdesk Lead to resolve issues impacting the department, advance projects, and establishing goals and priorities for the Sys Ops Team, including weekly team lead meetings and periodic project team meetings. -Support the advancement of all approved projects.WolfMart Helpdesk Supervision & WolfMart Optimization:-Serve as the liaison and SBU SME for WolfMart daily.-Manage all Jaggaer (Wolfmart) System administration functions and oversee the set-up of user profiles/permissions/roles.-Manage complex procurement system errors and respond to department and vendor inquiries where other staff are unable to assist. -Participate in SUNY wide procurement systems meetings as SME and develop system and process improvements.-Participate in SUNY and WolfMart (Jaggaer) system testing to ensure enhancements are successfully vetted.-Oversee and process Research and State Change orders to include decrease/Increase in funds or disencumbering balance of accounts.-Partner with key leaders in Sourcing, Contracting, Buying, Receiving and Payables to discuss pain points, brainstorm improvements, and develop enhancements.System Training:-Supervise and as necessary conduct virtual beginners and advanced training in Jaggaer (WolfMart) system for the Campus community monthly.-Build, manage, and maintain the Procurement Help Center, including the training library and the HelpDesk Ticketing System.-Develop and update training materials periodically to reflect the latest enhancements from Jagger releases.-Train staff on systems business operations duties, including the State Financial System (SFS) system, SUNY Financial Management System (FMS) and RF Oracle systemsReporting & Analysis:-Perform data mining utilizing the data warehouse.-Participate in the Fiscal Year end lapsing funds process, ensuring that all reconciliations and certifications are completed by the deadline. Show less

• Serve as the Subject Matter Expert on the Jaggaer (WolfMart) system.• Manage Jaggaer (WolfMart) administrative functions, oversee the set-up of user profiles, permissions, and roles.• Oversee Organization Message and user communications to keep stakeholders informed about the latest updates and improvements.• Process changes to State-funded and Research-funded purchase orders, including increasing/decreasing of funds, as well as disencumbering balance of accounts.• Monitor… Show more • Serve as the Subject Matter Expert on the Jaggaer (WolfMart) system.• Manage Jaggaer (WolfMart) administrative functions, oversee the set-up of user profiles, permissions, and roles.• Oversee Organization Message and user communications to keep stakeholders informed about the latest updates and improvements.• Process changes to State-funded and Research-funded purchase orders, including increasing/decreasing of funds, as well as disencumbering balance of accounts.• Monitor, triage, and evaluate systems errors and log resolutions.• Serve as main point of contact to end-users. Interface with key stakeholders including SUNY, Grants Management, Research Foundation Central Office, Budget Office, Vendor Management Unit (VMU) of the Office of the State Comptroller, Purchasing agents, IT staff.• Spearhead and serve as Project Manager for the Procurement Help Center project, including building and developing the Help Desk ticketing system using Team Dynamix software, and building the Knowledge Base training library.• Serve as a key project team member implementing Digital Capture for e-invoicing at SBU, to bring all e-invoicing into the Jaggaer platform for consistency and to replace the Ricoh-Kofax system.• Run system error reports (IDL) daily, forwarding to appropriate department personnel.• Engage in the Fiscal Year-end lapsing process, managing communications of deadlines to the University community, and ensuring all reconciliations and certifications are completed by aforementioned deadlines.• Provide monthly snapshots summarizing progress on Procurement projects, keeping Finance leadership informed about project developments.• Conduct trainings on the Jaggaer (WolfMart) system twice monthly, updating training materials periodically to reflect current information and enhancements from Jaggaer releases.• Conduct regular reviews of Procurement website content to ensure all information regarding Jaggaer (WolfMart) and Procurement is current and consistent. Show less

• Work directly with quality assurance and materials management to approve and qualify a diverse group of vendors.• Track and maintain reports on material deliveries to expedite and delay regarding production schedules.• Successfully investigate and negotiate supply chain sources to attain the best possible quality, price, and delivery.• Build and sustain strong relationships to drive best purchasing practices in collaboration with vendors and contractors.• Drive cost reduction… Show more • Work directly with quality assurance and materials management to approve and qualify a diverse group of vendors.• Track and maintain reports on material deliveries to expedite and delay regarding production schedules.• Successfully investigate and negotiate supply chain sources to attain the best possible quality, price, and delivery.• Build and sustain strong relationships to drive best purchasing practices in collaboration with vendors and contractors.• Drive cost reduction and cost control efforts adhering to all company policies and procedures.• Trained in conducting audits of internal processes and procedures to ensure compliance with international ISO regulatory standards. Show less

• Identify purchasing needs, meet and negotiate with potential suppliers• Consistently monitor inventory to ensure stock is at appropriate levels• Evaluate multiple bids to determine cost-effective goods and services, ensure vendors will deliver the highest quality products on time and at a competitive cost• Performed other administrative duties as requested, including, but not limited to: payroll, time card reconciliation, data entry, record keeping, etc.

• Input and supported the vendor database, crosschecking and clarifying accurate information and billing documentation• Researched alternate vendors in order to cut costs without forgoing quality• Monitored the quality of shipments and contacted suppliers as needed in order to resolve discrepancies, delays, or issues regarding order fulfillment• Tracked sales trends in order to guarantee all needed materials are in stock

• Generated purchase orders based on requisitions submitted from all departments, advised management of order status• Expedited purchase orders to confirm delivery, coordinated with suppliers to build and maintain relationships • Updated supplier database, filed and recorded purchase records