Allyson Backus Email & Phone Number

Brooklyn, New York, United States

New York, United States

New York, New York

• Orchestrate all production details for events in the Tri-State area – e.g. 8-person dinners, 300-person weddings, 5,000-person galas, & more
• Take lead on client communication, anticipating client needs/challenges, collecting/organizing logistical details, vendor liaising, menu updating, and client & vendor invoicing
• Manage entire rental order - guide client selections, station/buffet design, BOH rentals, & all updates/changes
• Collaborate with Sales Manager on menu design, contracting, and labor allocation
• Cultivate relationships, earning trust and respect from not only our clients, but also our captains, chefs, and staff, through my attention to detail, creative problem solving, decisive confidence, and approachability

New York, New York

Greater New York City Area

• Worked closely with the Special Events Department curating entertainment, negotiating contracts, and booking talent for all private event clients seeking assistance programming artists
• Managed press relations, handling all press requests for the venue, and liaising with marketing, tech, restaurant staff, and outside PR rep to ensure the press events ran beautifully and seamlessly
• Collaborated with Director of Programming, managing all incoming booking inquiries, and drafting contracts for up to 16 different shows a week
• Interviewed, hired and managed Programming Interns, who were responsible for artist hospitality at all performances and events
• Approved budgets and facilitated artist payment/producer reimbursement for original programming, handled licensing of musicals in concert

New York, NY

• Served as second in command to the Executive Producer and EA to the CEO and VP of Marketing for an international live entertainment producer and venue owner
• Assisted in mounting Broadway musicals Big Fish, Rocky, and Anastasia, including investor relations, business affairs, and production
• Collaborated with Production and Marketing departments on Opening/Closing Night parties, an elaborate Spring Road Conference Luncheon, and numerous other investor meetings and industry events
• Organized key elements of the Rocky kick-off party at New World Stages, in Collaboration with our media partner, Broadway.com

New York, NY

• Administrative apprentice for 5-theatre Off-Broadway performing arts complex in New York City’s Theatre District
• Reviewed scripts and completed summary/comment sheets for script database; updated Broadway programming, house seat contact and Stage Entertainment timeline spreadsheets; ran errands and other daily office tasks

New York, NY

300 W 43rd St, New York, NY 10036

• Developed operational structure and managed a brand new cabaret program at Roy Arias Studios & Theaters in Times Square
• Designed and created logo, contract, submission e-form, performance ticket, financial forms, and informational documents
• Established formula that dictated allocation of revenue, including overhead fees, commission, security deposit, liquor sales to Roy Arias Studios and ticket sales to talent, per the terms of their contract
• Transformed dance studio into cabaret theatre on a nightly basis by hanging curtains/lighting, installing sound system/light board, and designing layout
• Managed venue and scheduled all staff: bartenders, servers, sound/lighting technicians and box office personnel
• Created and produced RASCAL (Roy Arias Studio Cabaret Artist Lounge), a weekly open mic hosted by Anthony Fett

Staten Island, New York

Staten Island, New York

Mixed classic and specialty cocktails, poured beer wine and Sake, took food orders in POS system while providing excellent customer serviceSold bottles and served cocktails to high-end customers, interacted with guests at private/public events

New York, New York

Assisted with contracts, monitored rehearsal rental calendars, updated spreadsheets and databases as well as other daily office tasksUtilized Microsoft Office 2010 Suite (Word, Excel, and Outlook primarily), EventPro, and brief encounters with Tessitura Designed and presented lobby exhibit for Peter & Wendy, in collaboration with fellow apprentices

New York, New York

Greeted and sat customers based on reservations, wait list, server’s sections and availabilityOrganized and maintained reservations, tables and customers by hand on a personally created spreadsheetInput take-out orders and set/bussed tables as needed

Ashland, Oregon

Cashier, customer serviceRetail Sales, drink preparation, and made sandwiches, salads and sampler plates to order

Ashland, Oregon

Cashier, customer serviceServed gelato and pastries, and prepared drinksCleaned and restocked supplies at closing

Ashland, Oregon

Food preparation and garnishing in the kitchen, designed and decorated dining tables and buffets Served hors d'oeuvres and beverages at catering events

Bs, Cum Laude, Arts Administration, Dance Minor

Activities and Societies: Alpha Mu Theta: Honors Society for Arts Administration Students, Society of Arts Administration Students.

Education record

‘Investor Relations’ Course (2014), ‘Who Gets What’ Course (2014), 14-Week Intensive Producers Program (Graduated May, 2015)