Aline Almeida Email & Phone Number

Mississauga, Ontario, Canada

Mississauga, Ontario

Toronto E Região, Canadá

Toronto E Região, Canadá

- Acted as speaker liaison and management, including mailings, e-mails, telephone inquiries and courtesy calls; scheduled and managed conference calls.- Assisted with the design, production, delivery and distribution of print materials including: name badges, tent cards, folders, conference program, 40 – 90 speaker biographies/photos and 50 – 80 sponsor profiles. - Inputted and updated Conferences’ websites and developing promotional e-mails and e-blasts to prospect attendee lists using programs such as: Dreamweaver, Ipswitch, InDesign, Photoshop, EBMS, Formstack.- Proofed and edited of promotional materials, including e-mails and printed brochures; maintained event signage inventory and ordered new signage as required including design, layout, formatting, and proofing.- Ordered sponsored promotional items such as desk folders, lanyards, pens, post-it notes and other conference materials supplies; managed and created PowerPoint presentations for audiences between 300 – 2,500 participants.- Liaised and enhanced communication between other departments such as Finance and Sales; tracked attendance of participants and sent certificate for Continuing Education credits post-conference.- Created post event evaluations and analyzed surveys response using Google Analytics and prepared sponsorship wrap-up reports.

Toronto, Canada Area

- Coordinating all aspects of assigned meetings and events, audio visual as well as food and beverage from initial contact through to the completion of the function/meeting.- Working with clients, internal departments and service contractors to ensure the smooth, efficient staging and production of corporate meetings and trade and consumer shows for 50 to 4,000 attendees. - Acting as customer point of contact providing them a one-stop shop experience & helping client to create a customized catering menu based on the demographics of the event. - Leading an Event Coordinator on a daily basis helping her to complete her tasks on a timely manner and develop her career. - Creating BEO’s, Function Arrangement and Resumes for each event using EBMS software and Meeting Matrix for creation of floor plan/room layouts. - Attending and scheduling daily meetings, pre-cons and post-cons meetings. - Working weekends, early mornings and late evenings when required.

Toronto, Canada Area

- Setup registration desk on site: organize name badges, sponsors material and promotional items.- Welcomed and greeted participants/attendees in a courteous and friendly manner providing information about the event, hand out name badges and support materials.- Assisted in checking setup signage and AV equipments in conference rooms; coordinated arrangements for VIP guests such as travel, accommodation, meals, and gifts.- Managed shipping of conference items with shipping clerk and suppliers from event sites; Input into on site freelance and volunteers briefing when requested and investigated and resolved inquiries and complaints anticipating potential client dissatisfaction.

• Speaker liaison and management, including letters, e-mails, telephone inquiries and courtesy calls; scheduled and managed conference calls• Inputted and updated Conferences’ websites• Managed and created PowerPoint presentations for audiences between 300 – 2,500 participants• Developed promotional e-mails and e-blasts to prospect attendee lists• Proofed and edited of promotional materials, including e-mails and printed brochures• Coordinated 40 – 90 speaker biographies, sponsor profiles and other print materials• Prepared signage including design, layout, formatting, proofing• Ordered sponsored promotional items, e.g., desk folders, lanyards, pens, post-it notes, etc. • Managed shipping of conference items with shipping clerk and suppliers; including name badges, signage and sponsored materials• Maintained on site speaker contact and coordinated other duties, e.g., registration desk (welcomed participants with information about the conference, handed out name badges and supported materials)• Inputted into on site freelance briefing and managed presentation set up on site (PowerPoint)• Tracked attendance of attendees and sent certificate for Continuing Education credits post-conference• Created attendee survey and analyzed survey response• Prepared sponsorship wrap-up reports and post-conference reports

Belo Horizonte Area, Brazil

• Oversaw and supervised 5 people daily; hired, trained and developed 50+ support staff required for events (volunteers and part-time staff)• Met with sponsors and organizing committees to prepare a project plan and format of events, to establish and monitor budgets, and to review administrative procedures and progress of events • Coordinated locally and in others cities, 80 different events per year: trade shows, conferences, workshops, meetings, exhibitions, inaugurations, seminars for some 10 government and corporate clients• Negotiated and developed event proposals/quote with vendors on behalf of clients and detail event specifications including, agenda, floor plans, timeline and budget for all services• Developed sponsorship, partnership and fundraising programs, negotiated 100 contracts per year for services, approved suppliers’ invoices, maintained financial records, reviewed final billing, submitted to clients for events and prepared reports • Sourced, recommended and contracted event facilities, food and beverage, A/V, speakers, entertainment, transportation, accommodation, promotional items, etc. • Tracked attendance, registration and expenditures to stay according to event project and budget• Organized daily meetings with both internal and external attendees, planned schedules, goals and objectives for the team, coordinated background material and media services

Belo Horizonte Area, Brazil

• Developed procedures and new strategies to ensure a better quality of internal and external services • Followed the creation of website and other ways of publicities and media & website updates as required • Arranged for shipping, receiving and storage of materials for events• Met with clients to negotiated contracts for AV services for social and corporate events • Supervised the setting-up and dismantling for each event• Prepared inventory control and managed the budget to buy new AV equipment

Belo Horizonte Area, Brazil

• Provided secretarial and administrative support for 4 managers• Greeted visitors in a courteous and friendly manner• Identified, analyzed and responded to customer complaints, problems, concerns and inquiries with sensitivity, patience and professionalism• Sold and remarked 100+ e-tickets per day for passengers• Responded to customer requests on bookings, special meal requests, special services, seating arrangements, etc• Performed check-in counter functions, including assisting passengers in arrivals, departures, and in transit and helping solve problems as they arise

Belo Horizonte Area, Brazil

• Prepared daily reports using MS Word; received and forwarded e-mails using Microsoft Outlook and prepared, and formatted page presentation using Power Point• Photocopied, collated and distributed 30 documents for various departments about the agenda of the next day • Operated various office equipment: photocopiers, scanners and cash register to process cash , debt and credit cards transactions

Events Management, Events Organization

Tourismologist, Events And Hospitality