Aline Almeida Email & Phone Number

Mississauga, Ontario, Canada

Mississauga, Ontario

Toronto E Região, Canadá

Toronto E Região, Canadá

- Acted as speaker liaison and management, including mailings, e-mails, telephone inquiries and courtesy calls; scheduled and managed conference calls.- Assisted with the design, production, delivery and distribution of print materials including: name badges, tent cards, folders, conference program, 40 – 90 speaker biographies/photos and 50 – 80 sponsor.

Toronto, Canada Area

- Coordinating all aspects of assigned meetings and events, audio visual as well as food and beverage from initial contact through to the completion of the function/meeting.- Working with clients, internal departments and service contractors to ensure the smooth, efficient staging and production of corporate meetings and trade and consumer shows for 50 to.

Toronto, Canada Area

- Setup registration desk on site: organize name badges, sponsors material and promotional items.- Welcomed and greeted participants/attendees in a courteous and friendly manner providing information about the event, hand out name badges and support materials.- Assisted in checking setup signage and AV equipments in conference rooms; coordinated.

• Speaker liaison and management, including letters, e-mails, telephone inquiries and courtesy calls; scheduled and managed conference calls
• Inputted and updated Conferences’ websites
• Managed and created PowerPoint presentations for audiences between 300 – 2,500 participants
• Developed promotional e-mails and e-blasts to prospect attendee lists
• Proofed and edited of promotional materials, including e-mails and printed brochures
• Coordinated 40 – 90 speaker biographies, sponsor profiles and other print materials

Belo Horizonte Area, Brazil

• Oversaw and supervised 5 people daily; hired, trained and developed 50+ support staff required for events (volunteers and part-time staff)
• Met with sponsors and organizing committees to prepare a project plan and format of events, to establish and monitor budgets, and to review administrative procedures and progress of events
• Coordinated locally and in others cities, 80 different events per year: trade shows, conferences, workshops, meetings, exhibitions, inaugurations, seminars for some 10 government and corporate clients
• Negotiated and developed event proposals/quote with vendors on behalf of clients and detail event specifications including, agenda, floor plans, timeline and budget for all services
• Developed sponsorship, partnership and fundraising programs, negotiated 100 contracts per year for services, approved suppliers’ invoices, maintained financial records, reviewed final billing, submitted to clients for.
• Sourced, recommended and contracted event facilities, food and beverage, A/V, speakers, entertainment, transportation, accommodation, promotional items, etc.

Belo Horizonte Area, Brazil

• Developed procedures and new strategies to ensure a better quality of internal and external services
• Followed the creation of website and other ways of publicities and media & website updates as required
• Arranged for shipping, receiving and storage of materials for events
• Met with clients to negotiated contracts for AV services for social and corporate events
• Supervised the setting-up and dismantling for each event
• Prepared inventory control and managed the budget to buy new AV equipment

Belo Horizonte Area, Brazil

• Provided secretarial and administrative support for 4 managers
• Greeted visitors in a courteous and friendly manner
• Identified, analyzed and responded to customer complaints, problems, concerns and inquiries with sensitivity, patience and professionalism
• Sold and remarked 100+ e-tickets per day for passengers
• Responded to customer requests on bookings, special meal requests, special services, seating arrangements, etc
• Performed check-in counter functions, including assisting passengers in arrivals, departures, and in transit and helping solve problems as they arise

Belo Horizonte Area, Brazil

• Prepared daily reports using MS Word; received and forwarded e-mails using Microsoft Outlook and prepared, and formatted page presentation using Power Point
• Photocopied, collated and distributed 30 documents for various departments about the agenda of the next day
• Operated various office equipment: photocopiers, scanners and cash register to process cash, debt and credit cards transactions

Events Management, Events Organization

Tourismologist, Events And Hospitality