Amanda B. Email and Phone Number

· Prepare, review and approve bank payments (wires, EFT, transfers)· Prepare weekly and monthly cash forecast· Prepare funding requests; buy-sell currency· Review, print and mail weekly cheque run· Review bank exceptions and approve or reject· Review Supplier set up requests and complete verifications/form· Review and approve all balance sheet invoices· Troubleshoot and resolve AP issues· Compile contractor files and send to Agencies

· Responsible for reconciling Client contracts with past and current invoicing for 250 retainer Clients· Assist with contract amendments· Re-structure filing system· Progress Billing· Responsible to understand tax rules in order to bill nationwide Clients appropriately· Invoice emergency response jobs in the Western Region· Assist with collections

Assistant to the VP of Construction- Formatting, typing and issuing correspondence, reports/procedures, meeting notes, PowerPoint presentations, etc.- Assisting with daily requirements such as scheduling meetings, arranging travel and accommodations, ordering catering, printing and troubleshooting- Creating Project Templates- Preparing expenses in SAP- Reviewing timesheets for approval in SAP- Managing Site Director’s calendar in Lotus Notes- Planning and… Show more Assistant to the VP of Construction- Formatting, typing and issuing correspondence, reports/procedures, meeting notes, PowerPoint presentations, etc.- Assisting with daily requirements such as scheduling meetings, arranging travel and accommodations, ordering catering, printing and troubleshooting- Creating Project Templates- Preparing expenses in SAP- Reviewing timesheets for approval in SAP- Managing Site Director’s calendar in Lotus Notes- Planning and coordinating Team activities/events- Assisting with site on-boarding and off-boarding requirements- Handling all site visitor requirements- Ordering and tracking project cell phones- Ordering supplies- Handling couriers and mail distribution- Creating/preparing and issuing the Project Newsletter- Updating and managing authorized signing authorities- Preparing daily manpower reporting- Auditing project files to ensure alignment with the file index and retention schedule for POL (Projects OnLine) Show less

As a Recruiter I am highly skilled at sourcing exceptional candidates that are perfectly qualified for each individual position. This is achieved by utilizing traditional, as well as non-traditional and creative sourcing strategies and resources.

Timekeeping management, Employee set-up and maintenance, Daily reporting, Material Requisitions and Purchase Order handling, Coordinating with Head Offices, Managing time clocks and imports, Weekly Manpower reporting

Reporting to the Western Region Controller; assisting with daily requirements such as scheduling meetings, arranging travel and accommodations, helping people at site with Home Office needs, completing forms for system access, and any other requests to assist the ControllerFormatting, typing and issuing correspondence, invoicingPlanning and coordinating Team activities/eventsCreating and maintaining Org ChartsProject Accounting duties such as invoicing, Accounts Payable… Show more Reporting to the Western Region Controller; assisting with daily requirements such as scheduling meetings, arranging travel and accommodations, helping people at site with Home Office needs, completing forms for system access, and any other requests to assist the ControllerFormatting, typing and issuing correspondence, invoicingPlanning and coordinating Team activities/eventsCreating and maintaining Org ChartsProject Accounting duties such as invoicing, Accounts Payable, Accounts ReceivableTend to Vendor inquires regarding issues/account reconciliationProgram Administrator for Jacobs Records Management, including contract negotiations and set-up; archiving process and maintenance; and invoicingProgram Administrator for American Express, including verifying and approving employee credit card applications; contract negotiations and set-up; Business Travel Account set-up and maintenancePrimary Program Coordinator for Jacobs Consultancy Visa ProgramMaintain and ensure valid signing authorities for Jacobs bank accountsMaintain and ensure valid access for Oracle system Show less

Reporting to the Project Administration Lead, Project Manager, Engineers and Clients, assisting with daily requirements such as scheduling meetings, arranging travel and accommodations, helping people at site with Home Office needs, printing and troubleshootingActing as Lead replacement when requiredCreating and issuing monthly newsletterGathering and compiling data from Discipline Leads to issue monthly reportFormatting, typing and issuing correspondence, transmittals, reports,… Show more Reporting to the Project Administration Lead, Project Manager, Engineers and Clients, assisting with daily requirements such as scheduling meetings, arranging travel and accommodations, helping people at site with Home Office needs, printing and troubleshootingActing as Lead replacement when requiredCreating and issuing monthly newsletterGathering and compiling data from Discipline Leads to issue monthly reportFormatting, typing and issuing correspondence, transmittals, reports, meeting minutes, specifications, invoicing, design change notes, etc.Creating Project TemplatesCreating and maintaining Project MatrixCreating Org ChartsUsing outlook for email, scheduling meetings, compiling distribution lists, etc.Ensuring proper distribution of electronic mailTraining Administrative team members on Project processes and ensuring proper document filing Show less

Entering, updating, and maintaining files in the Project EDM System (FileNET)Formatting and typing correspondence, transmittals, reports, meeting notes, specifications, powerpoint presentations, etc.Using outlook for email, scheduling meetings, compiling distribution lists, etc.Putting together and sending out couriersSending out large reproduction ordersEnsuring that equipment such as faxes, printers, photocopiers are running properly and that supply cabinets are fully… Show more Entering, updating, and maintaining files in the Project EDM System (FileNET)Formatting and typing correspondence, transmittals, reports, meeting notes, specifications, powerpoint presentations, etc.Using outlook for email, scheduling meetings, compiling distribution lists, etc.Putting together and sending out couriersSending out large reproduction ordersEnsuring that equipment such as faxes, printers, photocopiers are running properly and that supply cabinets are fully stockedOrganizing and ensuring the success of all luncheon meetings for personnel and ClientsRelieving Reception when neededIn charge of organizing bi-weekly meeting; ordering and picking up doughnuts; and invoicing expensesEnsure the implementation of all Project procedures Show less

Answering telephones; responding to all telephone inquiries and transferring to the correct department or individualEnsuring all meeting luncheon requests are delivered on time and to the correct locationAssisting with Administration dutiesMember of Project Appreciation Activities CommitteeEnsuring security on the projectProducing photo ID for all employees and maintaining the databaseWriting procedures for Reception responsibilitiesLogging all calls related to… Show more Answering telephones; responding to all telephone inquiries and transferring to the correct department or individualEnsuring all meeting luncheon requests are delivered on time and to the correct locationAssisting with Administration dutiesMember of Project Appreciation Activities CommitteeEnsuring security on the projectProducing photo ID for all employees and maintaining the databaseWriting procedures for Reception responsibilitiesLogging all calls related to Project contracts in the fieldTraining of new Receptionist Show less