Work in the reception role, covering day to day duties. Entry of invoices and reconciliation for accounts for Fort McMurray, remotely. Entry of lien information for the credit department. Regular receipt of mail and cheques, maintain updated cheque log before submitting to lock box. Assist with various HR tasks, as requested. Regular maintenance of staff calendars, room calendars and various bookings, as requested.Assist the Marketing department in creation and receipt of purchase orders, accruals and reconciliations in a timely manner, using AX software.

Enter high volume of invoices on a daily basis into NDS systems. Look up any missing information in NDS or EDI system, or log into Paragon systems online. Reconcile major accounts for month end. Meet deadlines in a timely fashion, ensuring high accuracy in all entries. Assist in other areas (filing, data pulls, reception coverage, and other accounts) as required. Assist in preparation of cheque runs on a regular basis.

Entered invoices as required. Pulled backup from past files to assist with generating projections for the upcoming fiscal year. Reviewed quality control of calls – reviewed recordings from various sites to ensure customer satisfaction was met.

Assisted with organization of employee files, including arrangement of confidential documents. Ensured truck files were completed for the upcoming season, in accordance to safety regulations.Assisted with time entry and ticket entry on a daily basis for subcontractor billing, and employee payroll. Assisted with reconciliation of outstanding company accounts. Pulled backup for accounts as requested.

Performed basic reception duties including greeting walk-ins, answering a multi-line phone system, and responding to calls and emails. Prepared outgoing mail, collected all incoming mail. Ensured filing was in order, and up to date. Maintained files for vendors, pulling information and past payments as required. Ordered necessary office supplies as required. Ordered "special order" supplies for various departments on request.Assisted in Accounts Payables -- entered invoices for processing, cleared statements, responded to vendor inquiries. Ensured all necessary paperwork had been received in good order. Managed A/P email inbox, ensuring it was always up-to-date. Ensured deadlines were met for A/P entries. Filled in as temporary lead in Accounts Payables when the current lead left the project. Became main point of contact for vendors, as well as superiors within the company.Assisted with Invoicing -- matched backup to current invoices, using hard copies and data stored in JD Edwards and Collective Data.Assisted with Time Entry -- entered hourly time for employees, as well as equipment time entry. Ran batches and reports in accordance to provided information. Ensured all deadlines were met on time. Assisted with Scheduling-- managed a master calendar for all meetings within the office. Assisted in scheduling travel, and arranging lodging as required. Arranged food orders as required. Purchasing -- Assisted with PO entry into the system, and receipt of packing slips. Assisted with managing log in accordance to aforementioned POs. Performed cheque runs. Arranged courier services as required. Collected mail as required.

Filled in for various positions as needed, including: Reception, Accounts Payable, and Accounts Receivable.Performed various office tasks, from filing to invoicing; basic reception work; work as requested by various departments.Managed telephone systems, recorded messages. Followed up with any clerical inquiries.

Inputted confidential customer information into a computer system, using primarily QuickBooks and Excel.Generated invoices, and quotes as required.Answered a multiline telephone system, as well as responded to customer emails.Maintained the filing system, and electronic customer database.Performed light Accounts Receivables duties.Ensured mail was collected regularly, and that outgoing mail was always ready to go at the end of the day (both physical and electronic).

Creation of work orders and invoices. Distribution of invoices in a timely manner. Maintained client database in computer system, as well as regular updates in scheduling for said clientele. Created and maintained a good rapport with vendors and customers.Filed paperwork, maintened business website. Sent, received, and replied to emails in a timely manner. Answered phones, operating a multi-line switchboard.Ordered supplies to maintain inventory, office supplies, and office technology.

Represented and marketed various BMO MasterCards to the public. Maintained confidential records and files until delivery to head office was complete. Ensured quotas were being met in designated time.

Assist on sale days with sales/ cash. Working in a fast paced team environment. Maintain confidentiality with customers while accessing personal information in the computer database. Inputting new information as required to update client files. Handling and processing cash,debit,and credit transactions. Managing both small and large sums of money in said transactions. Handling and processing paperwork with clientele. Creation of receipts, bills of sale as required.Assist with filing as required.