Amanda Phan Email & Phone Number

Seattle, Washington, United States

• Worked with senior management to initiate new projects and assist in various processes.• Streamlined operations and prioritized tasks, allowing senior staff to increase productivity.• Handled logistics, catering, agendas and travel arrangements for meeting and event planning for directors, and executive vice president.• Upheld strict timetables by maintaining accurate, balanced calendars.• Facilitated training and new onboarding program for incoming staff.• Screened emails and responded accordingly to support executive correspondence.• Processed travel expenses and reimbursements for executive team and senior management group.• Created and managed office systems to efficiently deal with documentation.

Seattle, Washington, United States

• Maintained close watch on financial and operational performance of different funds.• Developed team communications and information for weekly standup meetings.• Managed quality assurance program, including on-site evaluations, internal audits and customer surveys.• Overhauled processes and systems to optimize efficiency

Seattle, Washington, United States

• Responded to emails and other correspondence to facilitate communication and enhance business processes.• Managed administrative functions, including complex calendar management with focus on proper allocation of executive availability.• Produced accurate office files, updated spreadsheets and crafted presentations to support executives and boost team efficiency.• Kept physical files and digitized records organized for easy updating and retrieval by authorized team members.• Prepared presentations, materials and documentation for use by CEO in meetings and engagements.• Worked collaboratively with auditors throughout reviews, offering assistance and clerical support.• Created expense reports, budgets and filing systems for Accounting department.• Implemented updated policies and practices for organization and monitored effect.

Seattle, Washington, United States

Assistant to two equity partners. Organized and managed frequent travel for equity partners and managers. Arranged client dinners world-wide. Worked with several different cultures and languages within the practice and externally. Managed technical inventory and partnered with the IT department to maintain and facilitate efficient working equipment. Managed practice site using SharePoint. Managed client database using Dynamics. Polished reports, white sheets, bids, and power points.

Seattle, Washington, United States

Coordinated vendors to produce an inviting and efficient office. Managed construction and renovation of office spaces for groups 10-150. Streamlined processes/procedures for office of 500+ employees.

Seattle, Washington, United States

Created welcoming atmosphere at corporate headquarters for all guests. Managed multi-line phone system. Received and redirected packages and deliveries.