• Answer the telephone and assist customers with any questions they may have regarding their account.• Enter approved Change Orders from the Superintendents into the system.• Enter invoices into the system and make sure they match Change Orders and Contract amounts.• Print and mail checks to pay all non-contracted customers weekly.• Enter Change Order and invoiced information into system for AIA contract to send to the Owner for payment; once payment is received, enter it into the system and pay received invoices from customers.• Responsible for all employees’ American Express cards and collecting receipts to bill each charge to a coordinating project number.

• Worked closely with the Principals on implementing strategic key pursuit strategies to procure prospective clientele and unique follow up methods to cultivate current client relations.• Developed and maintain marketing collateral (e.g., brochures, resumes, project profiles, web content, presentation aids, etc.).• Coordinated pre-positioning and pursuit efforts for RFQ/RFP solicitations, coordination of content with team members, and on-site delivery coordination.• Attended SMPS meetings to gain new knowledge of the happenings of the industry and meet new clientele.• Kept a log of the Submittals coming in and out of the office, make sure they were done in a timely manner and delivered if needed.• Helped with editing and putting together specifications.• Created/edited and emailed project contracts to clients.

* Assist the president in keeping track of new business development efforts and maintaining current clientele.* Attend SMPS and other A/E/C industry events.* Attend Pre-Proposal meetings.* Assist the president in maintaining his calendar for meetings and calls with new and current clients, travel to and from other offices (San Diego & Las Vegas), and all of the industry organization events for local and out of state chapters.* Design and email out company promotional material.* Create and email out teaming fliers when a qualifying RFP was released.* Prepare proposals in response to Request for Qualifications and Statement of Qualifications.* Responsible for the phone system and the internet connection between the offices by being the liaison between the firm and the IT solutions company.* Prepare distinct marketing materials and brochures for meetings with clients.

* Design proposal covers, project sheets, team resumes and keep them up to date.* Implement new company webpage and keep all resumes, projects, and photos current.* Assist the Principals and Associates facilitate business development with new and existing clients.* Ordered and maintained all office supplies for the office.* Responsible for distributing all incoming and outgoing mail and faxes.* Maintained an office calendar to reserve conference rooms and keep track and send out invitations for Box Lunch Presentations.* Copied redlines onto shop drawings and coordinated getting them back to the appropriate engineer.* Greet and direct clients, contractors, engineers and product representatives as they come in the office.* Answer/screen and direct incoming calls to the appropriate employee or voicemail.

* Assembled project sheets, resumes and company information pertinent to an RFQ or an SOQ.* Maintained and kept resumes and project sheets up to date.* Organized information to apply for company achievement awards.* Maintained a company database and prepared mailings for company promotional materials.* Ordered and maintained office supplies for and 86 person office, including being in charge of copy and plotter machine problems.* Supervised the pickup and delivery of drawings, submittals and specifications to clients, contractors and engineers.* Handled the process of all daily incoming and outgoing mail including UPS and FedEx.* Maintained a company calendar for employees to checkout company vehicles and book conference rooms.* Handled the proper maintenance and cleaning of the company vehicles were done.* Sustained an office calendar to organize Box Lunch Presentations, in house focus groups and order lunch for bi-monthly staff meetings.* Recorded project meeting minutes and project punch list items via dictation.* Assisted the President and others in the firm type confidential letters.* Composed and sustained Microsoft Excel, Word and Power Point documents.* Represented the company by looking and being professional, first interaction of anyone walking in the door.* Directed all clients, contractors and engineers to the appropriate conference room (via calendar) as they enter the office.* Answered/screened and directed all incoming calls and voice-mails to the corresponding employee on a multi-line telephone.