Provide administrative and business support to the CEO, COO and other leadership team members. Maintain multiple calendars – plan and schedule meetings, travel and events. Run reports & prepare internal presentations for leadership. Manage company e-file system.

Prepare, post, verify and record customer and vendor transactions. Maintain and update customer and vendor files. Manage mobile devices and credit card operations.

Recruited on short-notice to interview train, and supervise Billing Specialists/CSRs andassist the Lead Controller with year-end closing reports. Assisted with financial management by verifyingand processing employee expense reports and monitoring fuel card usage for over 300 employees. Setstandards for all accounts payable, while processing over 2200 annual invoices, and servicing weekly checksand monitoring payment status. Run weekly reports on customer invoices and utilize trained CSRs to makeremote collections and process payments, resulting in over 5500 monthly recouped invoices.• Accounts Payable responsibilities include:- Manually processed all AP invoices (MS Great Plains). - Matched vendor invoices with POs from corresponding terminal manager AFE Report.- Run weekly AP aging report and submit for payment approval. - Process weekly payments via check or credit card.- Open and assign new vendor accounts and obtained W-9 from vendor.- Research and resolve all payment problems.- Reviewed vendor statements to ensure accuracy of invoices entered.- Verified invoices were coded to correct general ledger account.- Reconciled credit card statements.• Accounts Receivable responsibilities include:- Tracked all money received and made daily remote deposits.- Reported all daily receivables to President and Controller.- Enter customer payments into system on daily basis(MS Great Plains).- Analyze accounts to discover and resolve all discrepancies promptly.- Run Weekly AR aging and sent out to CSRs for collections (assisted CSRs with collections as needed).- Total past due invoices weekly and reported to President and Controller.- Reported serious delinquent customer accounts out to corresponding sales person.

• Billing Specialist responsibilities include:- Process invoices by entering data from bill of lading into system (TMW).- Reviewed totals of individual daily invoices to ensure accuracy of bills before sending out to customers.- Sent customer invoices out daily via e-mail, mail, fax or SQL file.- Resolved billing discrepancies with customers promptly (got with sales person as needed).- Ensured HAZMAT mileage in system was accurate for correct freight rates.- Contacted corresponding terminals for bill of ladings as needed for timely billing,

Assigned to the General Management Staff as the Lead Assistant. Was responsible for the daily fiscal activities,monitored and re-engineered collections process, and assisted in the development of marketing strategiesutilizing quarterly expos and expanding the medium of advertisement.• Fiscal responsibilities include:- Collected mail daily from Post Office.- Accountability of all processed company deposits and expenditures (QuickBooks).- Data entries and reconciliations to corporate accounts.- Collection of outstanding debts and payment for over 800 monthly invoices.- Management and maintenance of current and acquired vendor accounts.• Marketing responsibilities and innovations:- Wrote content for all print advertisement and publications.- Start to finish management of quarterly exposition events.- Maintained client relations by providing personalized customer service, attending weekly networking groups, and introducing vendor relationships.

Completed quality data entries pertaining to sales order activity from internal and external customers. Providedcustomer service by following up with customers after each service to ensure the quality and timing of the workcompleted. Provided customer service support for all incoming calls, questions, and complaints.• Processed over 1000 monthly accounts receivable invoices.• Completed weekly collection calls to recover funds from unpaid accounts.• Made sales calls for new and existing client services.