Amy Nelson Email & Phone Number

Remote

Remote

Denver, Colorado, United States

Executive administrative support to the Chief Technology officer managing Engineering, Product, Data and Design teams. Heavy calendaring, resourceful problem solving, expense management, and high levels of communication and collaboration with associates across the company, especially the recruiting and accounting teams.Created a consistent meeting plan for CTO to be able to know what to expect week-to-week and assess use of time at a glance. Proactively organize calendar and resolve conflicts weeks in advance with room for flexibility for urgent requests that arise.Plan and execute quarterly team offsite meetings which include meeting space, agenda, refreshments, travel, and team dinners and happy hour events.

Remote

Executive administrative support primarily to the Chief Product Officer. Also supported the Chief Marketing Officer and Chief Technology officer simultaneously. Rotated support to Chief Medical Officer and Product EVPs throughout transitions. Support includes heavy calendar management, travel planning, expense reporting and event planning.Increase capacity for executives by advising on ways to improve time management, problem solving and by offering asynchronous communication alternatives for busy schedules that have no additional time to spare. Act as liaison and “gatekeeper” between executives, management and employees, external contacts, and vendors.Transitioned from Windows to Mac quickly when joining Olive and hit the ground running to learn Slack and Google Workspace as the company’s primary resources for communication, documentation, and filing.Lead a peer group of executive assistants to collaborate on resources, relationship-building, problem solving and belonging in a remote work environment by meeting biweekly and planning team building activities.

Denver, Co

Executive administrative support to the VP of Wisdom and three Senior Directors with various support to the event planning team and L&D team, including retreat planning and teammate appreciation. Increased capacity for leadership by applying time management strategies and collaborating with other EAs to meet project management and scheduling goals. Improved processes for three different online assessment vehicles (DiSC, Enneagram, Insights), which increased our ability to assign, complete and pay vendors and led to correcting a $10,000 oversight. Led an initiative to improve expense reporting by creating and teaching best practices to teammates to improve compliance with accounting standards resulting in a reduction to excessive spending. Proactively became the team subject matter expert for WebEx and Zoom platforms while producing virtual events and educating teammates on key features during the pandemic.

Greater Denver Area

Executive administrative support to the President, Director of Operations and Case Manager.Heavy calendaring, scheduling, appointment tracking, meeting coordination, internal and external client and advisor correspondence, travel planning and expense reporting.Generation of PowerPoint presentations for Case Design, Excel spreadsheet reports, life insurance illustrations, and building/editing of client presentation material with extreme detail and mindfulness of compliance standards.Office management of vendors, maintenance needs, supplies, files, errands, internal meeting provisions and correspondence.

Denver, Co

Executive administrative support to the Information Security Practice Leader, the Director of Marketing-Corporate Communications, and four other Directors of varying practices. Generation of utilization, accounting backlog and business development reports, time and expense reports, travel arrangements, and calendar management.Created new streamlined administrative processes for project set up, billing and close out. Manually built client invoices and client/counsel correspondence with critical attention to detail including engagement letters containing highly confidential information.Managed details for Quarterly All Employee Call (global) including WebEx details and building PowerPoint presentation slides.

Greenwood Village, Co

Administrative support to four Pastors and two Ministry AssociatesOptimized use of Fellowship One database, managing reports, spreadsheets, creating power point presentations and event food/service needs.Streamlined reporting abilities and improved processes and procedures for tracking and managing church events, classes, and bible studies.Built and led a team of administrative assistants with the purpose of training on database practices, solutions, data integrity, and how to assist staff with using the Fellowship One database. Led monthly training meetings for staff.Assisted Finance Coordinator with reconciliations, giving entries, data integrity, and reports.

Sparks, Md

Administrative support to HVAC Service Sales Team, Project Managers, and Director.Streamlined Project and Preventative Maintenance submittals to increase efficiency, accuracy, and time management.Managed data for all service projects throughout set up, budgeting, billings, and closing with purchasing support for service projects and project manager. Maintained weekly sales reports, billing spreadsheets, closing spreadsheets/reports.Created and managed Preventative Maintenance Proposals, including client correspondence.Sorted and processed department invoices to allocate purchase orders and projects. Managed the office supply budget and orders for the department.

Bachelor Of Fine Arts, Musical Theater

Activities and Societies: Chi Omega Fraternity, Arizona Repertory TheaterMusical Theatre

High School Diploma

Activities and Societies: Bonita Vista Music Machine 1992-1996Competitive Show Choir