Ana Pozo Email & Phone Number

Seattle, Washington, United States

Executive Assistant dedicated to providing comprehensive administrative support to the executive team, facilitating seamless operations and enabling strategic decision-making within the organization. With a keen attention to detail and a proactive approach, I ensure that all administrative tasks are efficiently managed, allowing executives to focus on driving business growth and delivering exceptional services.

Pompano Beach, Fl

• Support and serve as the first point of contact for the CEO and high-level executives within the company.• Maintain calendars for the CEO, schedule appointments, prepare monthly expense reports, prepare correspondence, and maintain files for various communications and daily reports.• Assist in coordinating travel plans for the CEO and Executives.• Assist in creating and editing PowerPoint presentations to present services and products to clients.• Use an array of Microsoft Office Products to perform duties (Outlook, Word, Excel and PowerPoint) and O365 applications such as Teams to communicate.• Organize and manage meetings, team-based social events, with associated budgets and logistics.• Maintain all receipts for purchases on corporate credit cards and balance receipts to monthly statements • Successfully complete critical aspects of deliverables with a hands-on approach, including drafting various documents and correspondence.

• Provided catering and food photography services to a range of companies (Companies included Theo Chocolates, King Arthur Baking Company, Sur La Table, Food52, Cuisinart).• Managed all accounting, contracts and agreements for the business using Microsoft Office, Google Workspace Products and Square point of sale software.• Used Squarespace/WordPress for creating, editing and presenting website and portfolio of work.• Edited Food Photography using Adobe products including Photoshop/Lightroom.• Review Google analytics and improve web presence by analyzing the latest search trends.• Worked with tight deadlines to submit work and revisions to clients.

Oakland Park

• Process renewal notices and evictions.• Draft and edit renewals/notices and keep record of rents using Microsoft Word and Excel.• Provide accounting support to Property Manager.• Plan and host resident functions.• Assist in lease transactions by typing leases, gathering applicant’s history and credit approvals.• Help complete applications and secure deposits, along with rental payments.• Answer/route phone calls, and take messages for the property manager.• Complete Maintenance Requests and work with Maintenance team to ensure completion.

Los Angeles, Ca

• Managed over 40 Live/Work Loft Units.• Deliver journal sheets, three-day notices, and other requested reports• Used Microsoft Office products to help create, edit and review reports, notices and agreements.• Used Sage Property management software to assist in creating leases and handling tenant's rent.• Provide accounting support to Property Manager using QuickBooks software.• Scheduling of apartment turnovers and working with maintenance to ensure apartments are rent ready.• Process renewal notices, evictions and perform property inspections.• Enforce apartment community rules and regulations.

Pembroke Pines, Fl

• Updated MLS Listings on a daily basis using MLX and Regional MLS.• Used Microsoft Office (Word, Excel) products to record listing info and edit contracts.• Used PowerPoint to create and edit presentation slides for monthly performance.• Assisted with all short sales.• Drafted rental, purchasing contracts and commercial leases.• Scheduled all needed inspections, BPO’s and appraisals for current properties.• Point of contact for all clients and agents regarding Short Sales and Showings.