Andrea Cooper Email & Phone Number

Reston, Va

Manage daily office operations, including scheduling, correspondence, and file managementCoordinate with Personnel Security for clearance, badge, access requestsAssist in coordinating meetings, appointments, incoming and outgoing communications, including phone calls, emails, mail and travel arrangements for executives and staffOrganize and maintain office supplies and project material ordering, ensuring adequate inventory levelsOrganize inventory replenishment activities weekly for prompt recording and error management.Track work requests and monitor/control facility operating costs, contract expenditures, and future upgrades.Support HR department with onboarding processes and maintaining employee records.Collaborate with other departments to streamline operations and improve overall efficiencyMentor and train administrative staffPrepared agendas and took detailed minutes at meetings, ensuring all important information was captured and communicated effectively

Sterling, Va

Follows established international policies, guidelines, regulations and procedures to ensure quality and cost controlWorks directly with customer to ensure products and freight carrier service has met expectationsManages large collection of data within GDIT’s internal systems and Department of State’s CMMSWorks with vendors to negotiate prices of products and servicesProvides quoting to customerWorks at fast pace to effectively maintain daily SLAsManages and monitors PME/DME installation projects from start to completion (ranging from 2-6 months)Lead in all Defense Equipment and Armored Vehicle (DEAV) and Personal Protective Equipment (PPE) projects/ordersEnsures all products are meeting current ITAR/IATA standardsGenerates commercial customer invoices and purchase ordersProvides coverage to managementClosely works with Contracts Department to obtain export approval and Automated Export Systems filing by providing Export Classification Control NumbersResponsible for properly maintaining and tracking SBU and classified Diplomatic Pouch orders, serial numbers, asset tags and registry numbersAssist Order Planning Department in tracking and maintaining inventoryCoordinates international and domestic shipmentsTracks PODs/Delivery notes for international American Embassies and Consulates Maintains company shipment log used in quarterly State Department presentation Designated team trainer for all new hires

Alexandria, Virginia

Processes time and attendance for USG and PCS personnelTracks and updates contents of the Branch SharePoint siteCreates the weekly activity report (WAR)Schedules department meetingsParticipates in special projects as requiredRecognizes and implements relief to company executives of administrative dutiesCoordinates events at the branch and division levelServes as back up for Front Desk Receptionist Maintains the branch chief calendarCreates/assists with various documents

Vienna, Virginia

Manages a team consisting of 4 direct reportsProvides administrative support to the President and CEOHandles a wide variety of complex situations involving the administrative and clerical functions within the officeHandles spacing requirementsMaintains office supply inventory Manages vendor relationshipsSupports marketing and public relations activities including exhibits and preparing company literatureCoordinates company events including summer picnic, winter holiday party and charity/community activitiesArranges food catering for meetings and weekly office breakfasts