Andrea A. Email & Phone Number

Toronto, On, Ca

Executive Assistant Provide executive administrative support to the CEO to ensure the smooth and effective operation of the Office of the CEO. Responsible for managing his calendar and all scheduling as well as attending the weekly Executive Team meetings and taking minutes.Board GovernanceCoordinate all Board and Committee meeting scheduling and logistics, including the annual retreat. Prepare all meeting agendas, and appropriate background material in collaboration with the… Show more Executive Assistant Provide executive administrative support to the CEO to ensure the smooth and effective operation of the Office of the CEO. Responsible for managing his calendar and all scheduling as well as attending the weekly Executive Team meetings and taking minutes.Board GovernanceCoordinate all Board and Committee meeting scheduling and logistics, including the annual retreat. Prepare all meeting agendas, and appropriate background material in collaboration with the CEO and executive team. Record in real-time the minutes for the Board and five Committees. Review and advise on Board governance policies, procedures and best practices, ensuring efficient administration, compliance and governance of Board’s operations. Accurate and thorough maintenance of Board materials, including the Board and Committee Terms of Reference, Policies and Bylaws, and Board proceedings. Show less

Executive Assistant & Office ManagerKey support and advisor to the President and CEO of a technology start-up, and a team of 5 executives, to achieve operational efficiency by prioritizing scheduling, managing external stakeholder relations, and managing office operations. Also served as the coordinator and lead contact for Board Governance, including all logistics to ensure the smooth functioning of the Board. Board GovernanceCoordinated all Board and Committee meeting… Show more Executive Assistant & Office ManagerKey support and advisor to the President and CEO of a technology start-up, and a team of 5 executives, to achieve operational efficiency by prioritizing scheduling, managing external stakeholder relations, and managing office operations. Also served as the coordinator and lead contact for Board Governance, including all logistics to ensure the smooth functioning of the Board. Board GovernanceCoordinated all Board and Committee meeting scheduling and logistics, including the annual retreat and Annual General Meeting. Reviewed and advised on Board governance policies, procedures and best practices, ensuring efficient administration, compliance and governance of Board’s operations. Accurate and thorough maintenance of Board materials, including the Board and Committee Terms of Reference, Policies and Bylaws, and Board proceedings. Key Accomplishments• Developed an annual work plan and meeting cycle for the Board and two sub-committees.• Researched options, then initiated the use of the Boardvantage system for distribution of Board materials. • Researched On-boarding practices and Annual Performance Appraisals to support HR functions within the organization. Show less

Provided support to the Physician VP, Evidence Development & Standards branch. Regular engagement with and coordination of a team of 35 individuals, provided oversight of weekly management meeting processes and activities. Key Accomplishments• Conducted candidate interviews for new assistants to the organization and branch.• Team-Lead in 2016 to support the United Way Campaign. Organized a small team to support fundraising activities for the one day event. The… Show more Provided support to the Physician VP, Evidence Development & Standards branch. Regular engagement with and coordination of a team of 35 individuals, provided oversight of weekly management meeting processes and activities. Key Accomplishments• Conducted candidate interviews for new assistants to the organization and branch.• Team-Lead in 2016 to support the United Way Campaign. Organized a small team to support fundraising activities for the one day event. The branch raised approximately $1600 and won the “Hunger Games” award.• Regularly updated the branch intranet page with the VP’s weekly updates. Show less

Corporate Event Planner & Executive Assistant Worked closely with the COO and VP of Corporate Services to manage an extremely busy calendar, prioritize competing demands, and assessing and triaging situations requiring immediate action. Trusted with extremely confidential Human Resources information during restructuring activities. Frequently also provided support to the President and CEO.Key Accomplishments• Planned and executed corporate events for 150+ staff, including… Show more Corporate Event Planner & Executive Assistant Worked closely with the COO and VP of Corporate Services to manage an extremely busy calendar, prioritize competing demands, and assessing and triaging situations requiring immediate action. Trusted with extremely confidential Human Resources information during restructuring activities. Frequently also provided support to the President and CEO.Key Accomplishments• Planned and executed corporate events for 150+ staff, including monthly staff meetings and the bi- annual retreats.• In 2011 and 2012, led the implementation of the organization’s Corporate Social Responsibility initiative. Directed a team that collected financial donations and gifts of $2500 each year for those in need of assistance during the holidays. • Key member of the core planning team for the organization’s inaugural and subsequent annual, signature event – Health Quality Transformation. Responsible for speaker management, venue selection and contract negotiation. From its inception this successful event grew from 1200 to 2000+ attendees. Show less

Toronto

•Assisted the Executive Chairman in scheduling the monthly teleconference calls. Responsible for creating and distributing the agenda along with any supporting documentation•Provided administrative and marketing updates as well as input on organizational strategy•Monitored the IAIB general mailbox and responded to inquiries on behalf of the network•Prepared invoices for semi-annual membership fees and manage d the IAIB finances and bank accounts•Worked with the members to… Show more •Assisted the Executive Chairman in scheduling the monthly teleconference calls. Responsible for creating and distributing the agenda along with any supporting documentation•Provided administrative and marketing updates as well as input on organizational strategy•Monitored the IAIB general mailbox and responded to inquiries on behalf of the network•Prepared invoices for semi-annual membership fees and manage d the IAIB finances and bank accounts•Worked with the members to provide event planning guidance for the bi-annual conferences held in Madrid and Los Angeles Show less

Managed internal office systems in collaboration with the Sr. Consultant and acted as a liaison with external organizations as needed to ensure smooth operations for a staff of 13 consultants. Provided executive level support to the Executive Director, which encompassed duties in Accounting, Human Resources, Event Planning and the development of office protocols, templates and in-service training.Key Accomplishments• Supervised the Administrative Assistant to ensure that all office… Show more Managed internal office systems in collaboration with the Sr. Consultant and acted as a liaison with external organizations as needed to ensure smooth operations for a staff of 13 consultants. Provided executive level support to the Executive Director, which encompassed duties in Accounting, Human Resources, Event Planning and the development of office protocols, templates and in-service training.Key Accomplishments• Supervised the Administrative Assistant to ensure that all office functions were adequately supported.• Designed, standardized and implemented the orientation process for new employees.• Created the Event Planning Protocol, including templates and forms, used by administrative staff and consultants. • Successfully planned and executed 15 large-scale external events with 200+ attendees, including venue selection, negotiating contracts for catering and AV, budget management, and designing event promotional and educational materials.• Maintained records system for office operations including: external contracts with individuals and agencies, service and partnership agreements, purchase orders, correspondence, human resources and other office operations/functions. Show less

Education record

Education record

Education record

Business Administration Managment Diploma