Andrea Alexander Email & Phone Number

San Francisco, California, Us

Provide executive support to the President, Chief Marketing Officer.Manage day to day schedules in such a way that the executive is able to complete their obligations in an organized, efficient way.Proactively manage calendar priorities based on customer meetings, release cycles, fiscal calendars, current projects, team needs and Dreamforce.Effectively interface with employees from other groups within Salesforce and Senior Executives inside and outside the company, and recognizes key players within all organizations.Assist with food orders, luncheon planning, and planning of other business related meetings as requested.Help ensure flawless execution throughout the department by consistently providing timely, high quality assistance with the best results possible.Manage complex calendars across multiple time zones, expense reports, domestic and international travel arrangements (business and personal), email and events.Proven ability to manage projects, work under pressure and consistently make deadlines.Offer off-hours responsiveness, even when executive is in a different time zone.

San Francisco, California, Us

Provide executive support to the Chief Equality & Recruiting Officer. Assist in the development and implementation of operational and strategic inclusion initiatives, lead special projects, and represent the Office of Equality and Recruiting as needed.Manage initiatives that involve critical and sensitive social justice-related issues.Help ensure flawless execution throughout the department by consistently providing timely, high quality assistance with the best results possible. Manage complex calendars across multiple time zones, expense reports, domestic and international travel arrangements (business and personal), email and events.Create and maintain organizational charts using Microsoft Visio.Proven ability to manage projects, work under pressure and consistently make deadlines.Offer off-hours responsiveness, even when executives are in a different time zone.Successfully planned streamlined integration into the new Salesforce Tower and will continue to manage various floor moves within the new building to accommodate growth and organizational changes.Coordinate various volunteer team building events through our Circle the Schools program.

San Francisco, California, Us

Provide executive support to the EVP of Salesforce/CRO Quip as well as SVP and AVPs of the Enterprise Sales department.On top of day-to-day workload, act as a mentor to each of their direct reports’ Executive Assistants, ensuring they’re always set-up for success by fielding questions daily and training them on new programs/processes/policies, when necessary. Help ensure flawless execution throughout the department by consistently providing timely, high quality assistance with the best results possible. Manage complex calendars across multiple time zones, expense reports, domestic and international travel arrangements (business and personal), email and events.Create and maintain organizational charts using Microsoft Visio.Proven ability to manage projects, work under pressure and consistently make deadlines.Offer off-hours responsiveness, even when executives are in a different time zone.Prepare comprehensive briefing documents for founder, chairman and CEO as needed to ensure he’s set-up for success when attending customer events.Successfully planned streamlined integration into new business office and continue to manage various floor moves within the new building to accommodate growth and organizational changes.Helped plan and coordinate regional sales kick-offs in San Francisco, New York, Toronto, Chicago and Dublin, successfully delivering each one on time and within budget, following through from initial conception and development, to detailed planning and execution, final delivery and customer satisfaction.Proactively identified and pursued challenging assignments outside realm of responsibility by planning and coordinating eleven different customer appreciation events for Dreamforce 2012 through 2017.Coordinate various volunteer team building events and managed the Curry Senior Center’s Holiday Drive 2013 through 2015, the Tenderloin Safe Passage Holiday Drive in 2016 and Circle the Schools program 2015 through 2017.

Neuilly Sur Seine, Ile De France, Fr

Provided executive support to the Senior Vice President, Chief Financial Officer and Senior Vice President of Strategy & Business Development / interim Chief Executive Officer of OLEHENRIKSEN.Supported the Finance department in various administrative tasks.Maintained executives’ calendars in an organized manner and in alignment with their top corporate priorities.Prepared and submitted monthly expense reports.Coordinated travel including, air, hotel and ground transportation.Received, screened and routed incoming calls.Managed all photocopying, faxing and filing.Ordered and set-up food and beverages for meetings.Ensured all office supplies were ordered in a timely manner.Executed special projects and provide back-up administrative support to CEO’s Assistant as necessary.

San Francisco, California, Us

Supported the Visual Operations team in various administrative tasks; including attending and recapping business and status meetings, maintaining calendars, schedules and distribution lists, as well as managing a database of the seasonal merchandise.Acted as the liaison between Headquarters and our stores to communicate the visual merchandising and marketing strategies.Pursued opportunities to develop aptitude and proficiency in software skills, including Adobe InDesign CS5, Adobe Photoshop CS5 and Adobe Illustrator CS5, to help further assist the Graphic Communications team create special projects, as necessary.Incorporated the use of FileMaker Pro 9.0 to maintain a schedule of upcoming projects to help ensure all cross-functional business partners were aware of important milestones and deadlines.Attended all business and status meetings, ensuring that a recap with the appropriate action items was provided to the team.Maintained a solid and proven track record for consistently producing results and meeting deadlines under a variety of conditions. Work with cross-functional partners to devise solutions and new technical enhancements in order to streamline current processes. On top of day-to-day workload, managed and executed the Visual Paint Program by working with internal and external business partners to coordinate seasonal painting for select stores. Received recognition and achieved the corporate “Exceed Award” for proactively identifying and pursuing challenging assignments outside realm of responsibility.

San Francisco, California, Us

Acted as account manager for the design and production of corporate shuttle bus sides, corporate lobby posters and banners as well as specialty in-store and out-of-store marketing elements for high profile locations in both Gap US and International markets.Worked closely with internal and external business partners to coordinate interior and exterior installation of the above-mentioned specialty marketing elements. Reduced amount of installations that needed to be rescheduled by 90% for each rollout by improving relationships with heads of stores and Corporate Architecture and Construction.Successfully launched and managed the Cashwrap Wall Paint Program by working with business partners in Corporate Architecture and Construction and Visual Operations to coordinate seasonal painting in select stores. This initiative replaced the above-mentioned specialty in-store marketing elements with painted walls, helping reduce annual production costs by over $600K.

San Francisco, California, Us

Responsible for coordinating all in-store marketing elements for Gap US and International markets which included scheduling and trafficking seasonal imagery and signage.Supported all in-store seasonal Gap campaigns, promotions and key initiatives to create an integrated and emotional in-store environment.Delivered and communicated seasonal strategies and initiatives to creative marketing team and worked with visual and merchandising to deliver an integrated and effective in-store environment.Maintained a positive working relationship with key business partners in creative (studio and editorial), visual, merchandising, print production, store operations and store communications.Excelled in a fast paced working environment and consistently met intense deadlines and delivery dates.Managed multiple projects simultaneously for US and International markets.

San Francisco, California, Us

•Supported Manager and Associate Manager in seasonal advertising and direct mail programs.•Executed complex projects, meeting timelines and budgetary requirements.•Worked directly with publicists and agents to fill celebrity requests for Gap ad campaigns.•Managed seasonal and yearly calendars for communication planning, direct mail and secondary advertising campaigns.

San Francisco, California, Us

Managed marketing hotline and store requests for window and in-store elements.