Anna B. Email & Phone Number

Brussels, Be

Brussels Region, Belgium

- SPOC for the UK, DACH, the Nordic region, IBERIA, Italy and the Netherlands- Day-to-day HR operations (HC +170) from A-Z- Recruitment - Rewards and Recognition - Various HR projects (EVP, DE&I, Employee Engagement etc.)

Brussels Area, Belgium

Zaventem

- Acting as a first point of contact for all administrative matters related to the external staff assigned in the US, The Netherlands and Germany (30 employees);- General Administration of the Company premises in the Netherlands and Germany (rental matters, office set-up, office supply process, office providers & insurances etc.);- Project Administration & Control: European Space Agency & EAC projects (contracts, milestone payment plans, progress & mission cost reports, manpower, budgets, riders, reconciliations, rates, follow-up on sub-contractors);- Recruitment: European Space Agency Restricted Tenders (job adverts, job posting, CVs screening, interviews set up, follow-up on interviews, travel reimbursement for candidates etc.);- Soft HR issues in accordance with the applicable legislation for Germany, The Netherlands: on-boarding, staff insurances, payroll, absences, benefits, training, lease of personnel etc.);- Internal & External Events;- Finance: expenses, invoices, corporate cards;- Policies & Procedures: drafting, implementing, keeping up-to-date.

Moscow

Providing full administrative support to PESS employees (including top management):General administrative support:- Dealing with business correspondence in Russian, English; - Screening phone calls;- Support in client and internal meeting arrangements;- Coordination of PESS employees meetings;- Coordination of supporting staff;- Organization of conference calls, video conferences, WEBEX;- Organization and coordination of Board Meetings (including high-level);- Travel arrangements including visa support, hotel, ticket, and taxi reservation, itinerary planning;- Travel Budget;- Requesting hardware/ software;- Formatting of documents;- Executing various tasks (mailing, filing, binding presentations, making translation arrangements etc.);Financial issues:- Drawing expense reports (advance reports, Amex reports);- Planning/control of travel budget; - Working with primary accounting documents;Project coordination:- Processing with contracts execution for PESS projects (deals);- Invoice payment processing for business needs/control of payments; - Preparing reports for a Management (invoice and payment status);- Processing of Non-disclosure Agreements for PESS projects;HR issues:- Holiday planning;- Making absence records and vacation applications;- Corporate credit card arrangements for PESS employees;- Workplace arrangements for new employees;- Training arrangements;- New comers/leavers support;Marketing issues:- Maintenance of client database and PESS event lists;- Subscription arrangements;- Assistance in client event arrangements;- Corporate gift arrangements;- Corporate events arrangements (business breakfasts, conferences, interviews with media etc.)together with Marketing Department and autonomy;- Team building arrangements.

Москва, Россия

- Assisting team members (7 managers) in all administrative matters;- Arranging meetings (booking rooms, cars);- Answering and transferring telephone calls;- Arranging conference calls and teleconferences;- Preparing different types of legal documents: contracts, addendums, confidential agreements, lists of disagreements, terminations of agreements, and acts of acceptance;- Working with primary accounting documents (issuing of invoices);- Coordinating all business trips (booking tickets, hotels, cars, preparing travel expenses forms for Finance Department);- Filing the documents;- Assisting in department events organization (up to 350 persons);- Preparing Power Point presentations;- Ability to give presentations to clients / company contacts;- Arrangement of board meetings (document preparation, distribution of materials, organizing schedules);- Preparing inter-firm agreements;- Translation different types of documents (contracts, invoices, memorandums if necessary).

Executive Master, Human Resources

Master’S Degree, Geoecology, Master

Bachelor’S Degree, Economic And Administrative Sciences, Bachelor

High School, Natural Sciences, School Leaver