Anna Barry Email & Phone Number

Las Vegas, Nevada Area

• Played a key role in ensuring the successful launch of the Las Vegas office. Structured and implemented programs and policies for 23 staff members to guide the operation of the office. • Worked with senior management to create HR policies and procedures, recruit employees, design benefits plan, developed orientation/on-boarding program and training.• Oversaw the smooth and efficient running of all aspects of the office. • Ensured office efficiency was maintained by carrying out the planning and execution of equipment, layouts and office systems.• Devised creative and cost-effective solutions to reduce operating expenses by re-working benefits contracts.• Responsible for all HR functions to include onboarding/terminations, policy adherence, handbook management, benefits administration/maintenance, processed worker’s compensation requests, updated HR database and liaison between insurance company and employee.• Managed all employment, medical and worker’s compensation files and claims.• Redesigned employee handbook according to legal and benefit changes.• Met with all new hires to explain benefits, guidelines and procedures.• Processed payroll on a bi-weekly basis through Wells Fargo Payroll Services and Paychex.• Conducted company meetings to inform staff about issues such as new employee benefits.• Managed relationships with vendors and service providers to schedule work as well as understand and resolve problems.• Analyzed and monitored internal processes and determined areas for improvement.• Coordinated schedules, appointments and travel bookings.• Monitored and maintained office supply inventory.• Handled internal and external inquires and complaints.• Planned and executed all company events, activities, lunches and teambuilding events.• Handled overall business management including processing invoices, applying for business licenses/renewals, credit applications, bank accounts, company credit card and paperwork flow.

Henderson

• Maintain schedule, email and phone communications for the CEO• Book travel, conferences and training for entire staff• Prepare company correspondence such as clients and vendors• Prepare documentation to include customer quotes, statements of work, customer agreements, meeting agendas and notes• Function as the primary liaison to customers and ensure a consistently positive customer experience• Interface with customers and vendors on behalf of members of the management team• Facilitate project coordinator duties for the Director of Operations to include meeting coordination, developing project strategies, attend and take meeting minutes and create calendar for project management• Attend meetings with members of the management team to document discussion and action items• Monitor customer expirations (service agreement, licensing agreement, other 3rd party contracts)• Serve as the go-to person regarding any administrative and operational functions• Assist with general office projects and renovations• Maintain office appearance to include cleaning up the break room and kitchen as needed• Organize office repairs and upgrades• Maintain office supply and kitchen inventory to include restocking, organization, and procurement• Maintain, organize and update all office documents and storage systems • Coordinate and assist with new hire on boarding process• Ensure that new hires are equipped with computer, supplies, location• Prepare paperwork for new hires and terminations• Assist in maintaining and updating personnel files • Support the recruitment and staffing functions to include posting jobs, managing job boards and schedule interviews

Las Vegas, Nv

• Managed intricate travel schedule for very busy President, as well as travel tracking, heavy calendar management and travel credits/miles.• Provided research support when necessary.• Acted as liaison between clients, Presidents and Partners.• Produced documents, briefing papers, reports and presentations.• Ensured President was well prepared for travel, meetings and conference calls.• Managed and reconciled multiple corporate credit cards.• Organized the detail of special events, travel arrangements, corporate agendas and itineraries. • Processed monthly expense reports reflecting supporting documents and budget code indexes.• Served as the office manager and responsible for the smooth running of two offices.• Assisted with acquiring new business licenses, operating agreements and LLC formations.• Staff administration including holiday and sick tracking, as well as approval of timesheets.• Held accountable for assisting two property managers with operations including financial and administrative functions.• Acted as liaison between tenants, Property Managers, outside vendors and construction team.• Facilitated property maintenance issues, scheduled regular maintenance and repairs, negotiated contracts with vendors and acted proactively to address security issues. • Scheduled and supervised subcontractors; oversaw upgrades, maintenance and renovations.• Assisted with bid solicitation, recommended final vendors and coordinated contracted services. • Coordinated with construction team on property demos, utility services and fencing needs.• Worked closely with Director of Construction on the fire safety system from proposals to new agreements to cancelling old contracts and activating new service for over 25 properties.• Assisted legal department on vendor contracts, agreements, property management agreements and cancellations.• Stamped, coded and approved invoices by property.

Chicago, Il

Provided high-level support to the Chief Financial Officer, Director of Human Resources and Director of Finance. Responsibilities include developing and implementing policies and procedures relating to the day-to-day administrative management. Executive Assistant:• Managed all executive level administrative tasks including scheduling meetings and conference calls, and arranging travel. • Assisted in development of executive level reports and presentations.• Scheduled off-site annual Shareholders meeting by working with hotel sales team to book meeting room, coordinate shareholder travel and collaborated with CFO on the board presentation. • Coordinated internal meetings by preparing agendas and other written materials. • Managed and reconciled corporate credit card.• Prepared and debriefed executives for daily meetings.Human Resources Associate: • Supported the recruitment and staffing functions for two offices; and provided administrative support to employees with general human resources, benefits, employment and payroll questions. • Coordinated and heavy scheduling of employment interviews for candidates at all levels. • Processed and tracked job requisitions including entering requisitions into the HRIS and tracking candidates. • Coordinated new employee on boarding process, ensured that employees complete training and department overviews. • Tracked, set-up and maintained training and conference attendance company-wide.

Chicago, Il

Provided high-level administrative support to Executive Vice President of Acquisitions for a multi-national real estate investment management firm.• Performed a variety of administrative functions including correspondence, legal documents, financial management, events/logistics coordination, communications and policy compliance, and problem resolution.• Improved information request process 90% by creating an accurate listing of departmental keys and job responsibilities. • Led smooth relocation of entire department for 15+ employees.• Reduced travel expenses by $100-250 per trip by identifying cost-effective travel sites and negotiating with vendor contracts.• Department Recruiting Coordinator to process college recruiting correspondence - resume kits, itinerary for interviews, and rejection letters.

Managed front office operations for a nationwide executive recruiting firm.Directed front office operations: opening front lobby each morning and prepared to receive calls and visitors according to opening procedures, close and lock front lobby at the end of each business day following the closing procedures, and organized and locked any training/meeting rooms and equipment as necessary. Assumed the role of front office manager, i.e. managed petty cash, acted as liaison with outside vendors, ordered and maintained inventory of office supplies, and maintained office machines. Other assignments include: Negotiated the purchase of office supplies and office equipment in accordance with company purchasing policies and budgetary restrictions. Operated multi-phone line system and greeted/assisted visitors.Forwarded all incoming faxes to the appropriate staff member.Signed for deliveries and distributed according to established procedures.Develop and maintained relationships with vendors including researching, evaluating, and making recommendations for the best options for service. Assisted with new hires - hire packets, orientation, set up offices/workstations.Performed resume searches.Handled and routed all incoming and outgoing mail.

Served as Office Assistant of a full-service marketing agency specializing in communication strategies for food business clients based in the U.S and abroad.Maintained front desk - switchboard, greet visitors, send and sort mail, faxing, and copying.Managed the office supply inventory, maintained office machines and cleanliness of the office common areas. Performed general office duties - type correspondence, mass mailing, maintained paper files, and act as liaison with outside vendors.Assisted with the preparation of necessary presentations and reports. Accounting responsibilities - invoice clients, print reports, collections for past due invoices, mailed customer statements, and processed timesheets.