Anna Edwards Email & Phone Number

Toronto, Canada Area

Provide administrative support to the President and the rest of the office staff.• Manage the President’s calendar and set up meetings with lenders, investors and City of Toronto and Town of Richmond Hill Councilors. Prepare agendas, minutes, and supporting materials.• Prepare correspondence and follow up on pending matters.• Ensure that contact lists are up-to-date.• Maintain membership renewals and magazine subscription renewals.• Assist everyone in the other departmentso Assist with the marketing projects.o Ensure website is up-to-date and reply to inquiries received from our website.o Assist with the sourcing out of marketing and advertising companies and order materials. o Track donations and arrange for payments.o Assist the Project Manager with demolition issues and other tasks.• Accounts payable/receivableo Ensure that all invoices received are accurate and prepare for processing.o Negotiate contracts with vendors to ensure the best rates that result in company savings.o Ensure cheques are mailed out on a timely basis.• Property Management – Rental Unitso Ensure that rental properties are ready for rent.o Prepare rental leases. o Resolve tenant issues.o File with the Landlord Tenant Board when necessary.• General office dutieso HR – monitor attendance and approve time sheets.o Negotiate employee health benefits with insurance company and get better rates.o Negotiate other insurance policies for office and projects and get better rates.o Reception - Primary contact to all phone calls and visitors.o Collect mail and distribute accordingly.o Office is kept tidy along with the boardroom.o Purchase office supplies and cleaning supplies for cleaning staff.o Telephone system, Wi-Fi monitoring and maintenance.o Liaise with the Property Manager regarding functions and issues in the building and our Suite.

Assist the management team with all office functions.- Expediting Water & Sewer City of Toronto contracts which include:- Submitting information to Ontario1 Call.- Communicating with utility locators to process required paperwork.- Submit completed files to Scheduling Supervisor to proceed with site work.- Assist foremen with on-site issues.- Accounts Payable.- Accounts Receivable.- Set up training for employees.- Excellent customer service.

Toronto, Canada Area

Provided administrative support to the VP of Business Development.• Data base managemento Managed an Excel data base for sorting invitees to client events and electronic Christmas card distribution.o Administered “Contacts” folder in Outlook and compared against the Excel list and business cards on a regular basis to ensure contacts were regularly updated at the same time in all contact areas on the system. • Business Presentationso Gathered industry information from various sources and assisted the VP with the creation of business power point presentations.• Event Planningo Discussed with VP the date and time of the event, created invitation and forwarded via e-mail to a pre-determined list of invitees and tracked invitee replies.o Worked on sourcing out a venue keeping cost within the budget, and negotiated a menu that was specific for our guests.• Calendar Management / Boardroom meetings /Minuteso Managed the VP’s calendar and set up all business development meetings as well as all client meetings. Arranged luncheon client meetings around the client’s office.o Managed the set up of all Toronto office meetings and entered information on the office calendar. Visitor alerts and staff absenteeism was also indicated on the office calendar.o Prepared the boardroom and teleconferencing equipment for meetings and recorded/transcribed minutes. • Expense reports / Complex traveling / Membership renewalso Arranged business travel booking complex trips along with reserving hotels, and car rentals. o Renewed VP’s memberships and processed payments.o Prepared expense reports and invoices for processing and managed the petty cash account.• Vendor / Premises Managemento Negotiated contracts with vendors to ensure the best rates for services resulting in money savings for the company.

• Assisted the Management team and clients stay in compliance with government regulations. o Registered all new products with Health Canada for products to be sold in Canada only. Registration with FDA (USA) and other international agencies was required for products to be sold in the USA and international markets. o Prepared shipping documents such as bills of lading, Country of Origin Certificate, specifications of products and ingredient listings. Dealt with Customs Canada/USA and international agencies to clear shipments to their destinations. • Assisted the Plant Manager with facility audits requested by clients and Health Canada.

• Provided the president and the sales & marketing team with total administrative support.o Prepared product quotes on behalf of the president and updated the pricing list.o Provided excellent customer service by resolving issues and assisting with the manufacturing of orders on a timely basis.o Booked trips and conferences as well as trade shows. Made sure that delivery of our products arrived in time for the shows and samples were readily available.o Assisted the Marketing/New Development Manager with the development of new products acting as the liaison between the Product Development Manager and the Marketing Manager. This included the follow up on the development of new formulas, requested samples for the Marketing Manager and theclients as well as specifications and ingredient listings to be submitted during product presentations.Product portfolios were prepared for presentations and meetings.o Prepared minutes of office meetings.o Assisted HR with customer and employee appreciation events. • Assisted the USA Director of international sales.o Managed two new international accounts which resulted in an increase in sales for the company.o Provided product information to international markets as per the Director.

• Assisted the Director of Technical Services with day to day tasks.o Entered formulas on the system and kept current specifications sheets and ingredient listing in the product details binder.o Issued product formulations for production and arranged product samples to go out for lab testing.• Provided reception duties.

Responsibilities for each position can be discussed in detail.

Certificates In Professional Regulatory Affairs And Operating Procedures

Secretarial Studies