Anna Leighton Email & Phone Number

Bowen Hills, Brisbane

• Coordinating internal and external meetings and associated documentation (incl. minute taking, agendas etc)
• Checking and receipting invoices, and ensuring invoices are paid in accordance with contracted terms
• Creating PO’s, Cancelling PO’s, Increasing PO’s when required
• Attended meetings, taking minutes and preparing the presentations
• Recording expenditure for budget, forecasts and activities
• Coordinated and monitored reports on program budget expenditure

Bowen Hills, Brisbane

• Worked within diverse group and facilitated group decision making within tight timeframes including the ability to get things done through formal and informal networks
• Provided a high level of communication skills with internal and external groups
• Experience in facing problems and challenges, and I am able to accept the challenge of unfamiliar tasks
• Experience in providing administrative support for the team
• Supported the development and use of project management methodologies and processes
• Prepared a range of project related documents for the team as required, including status updates, reports, budgets and discussion papers

Milton, Brisbane

• Maintained a professional and friendly communication as the first point of call for general external enquiries and correspondence
• Coordination all operating systems including ensuring that telephones, printers, photocopiers, recycling, etc are kept in good working order, including. Liaised with the organisation Receptionist and Administration staff
• Coordinated office supplies including making orders and maintaining stationery and mail supply levels. Liaised with the organisation Receptionist and Administration staff
• Receiving and coordinating incoming correspondence
• Coordinating the filing of hard copy records including maintaining accurate records according tot he archiving and Filing systems
• Created an accurate records database of staff whereabouts including leave register and arrangements

Milton Brisbane

• Took initial calls from staff members and external clients, and answer administrative questions, and facilitate connections to the appropriate department or staff
• Run SAP Reports for financial reporting and checking timesheet entries through SAP
• Provide administrative support services to clinical staff as needed
• Maintained client confidentiality
• Evaluated all resources prior to resource meetings and prepared relevant documents to obtain all approvals
• Coordinated with project managers and engineers to maintain record of all resources and its availability and analyse all backlogs to ensure delivery of projects within required timeframe

• Provided support to the Director and other team members, to ensure projects are run efficiently and in accordance with approved project management methodology
• Managed documents in accordance with prescribed change control procedures, to ensure integrity of project documentation
• Arranged and coordinated project board meetings, in order to support project delivery
• Prepared and reviewed project documentation in accordance with approved project management methodology, to ensure quality outcomes.
• Liaised with the Project team to coordinate project activities, to support the delivery of projects in a timely manner
• Researched and analysed on range of topics, to support government service delivery objectives

• Payroll Processing for Business staff
• Processing all internal paperwork to payroll before cut-off deadline
• Update the Human resource delegation database
• Reception duties when required – Cover for lunch breaks and leave
• Updated the Intranet site when needed, to ensure up to date accurate information for staff
• Maintained and updated the Policy and procedures on the intranet site

• Calendar and E-mail Management
• Greeted clients, stakeholders in a professional manner
• Answered the telephone and addressed customer queries
• Redirected queries to the appropriate staff member
• Drafting Contractor extensions
• Assisting Project Managers to ensure Timesheets have been entered correctly

• Maintain a waitlist register to record all allocations and vacancies
• Establish formal tenancy arrangements
• Undertake rent assessments
• Manage breaches to the tenancy agreement
• Ensure departmental compliance as the lessor in all tenancy agreements
• Manage temporary absences of tenants