Anna Marsh Email & Phone Number

Richmond, Virginia Area

(Consultant for Vaco Staffing) June 2013 - Present*Scan in and process or manually enter invoices for the North American offices. *Printed, verified, and distributed checks or create payment proposals in prep of ACH payments. *Assist in AP system conversion form Movex software to AX Dynamics.

(Consultant for VACO Staffing) January 2010 - April 2013* Resolve escalated error items fournd on submitted invoices of multi-billion dollar company for all of U.S. by contacting relevant field office or vendors. Used Oracle system to confirm project and task details, to view PO details, and to view invoice and payment history of international company.* Answered calls and emails to AP Helpdesk phone from outside vendors and internal staff regarding invoice status, payment details, expense report items, and requests for relevant backup documentation. Offer training to internal callers on correct use of all AP forms.* Research invoices and payments for field and management.* Clarified for coworkers in and outside our department regarding multiple changes made to AP procedures and policies as AECOM streamlined practices. * Assisted in multiple conversions when AECOM merged with other businesses.* Assisted in AP system conversion when AECOM moved from sorting invoice and payment records based on 6 separate operating units and converged all into 2 operating units.* Cross trained in AECOM’s Scanning department to get invoices and expense reports scanned into the AX imaging system which AECOM used to feed these details to their Oracle payment system.* Designed training guide to access AP Helpdesk voicemail* Trained new AP Resolution staff on day to day operations within six weeks of my own start date.

*Oversee settlement of securities bought or sold in a foreign markets following standards specific to each of the 39 foreign markets while confirming contra firm is using identical instructing information. *Monitored transfer of client’s shares when company changed custodial bank from Merrill Lynch to JP Morgan Chase London, mastering both bank’s system to instruct trades to foreign markets.*Trained new employees when department tripled in size during what was then the largest merger in industry history between Wachovia Securities and Prudential Securities.*Mastered change in computer software when department changed monitoring system for open trades from Excel based to Access based, then later assisted in formulating and testing customized computer program called Blackbird that replace Access.*Reconcile suspense account for money still unsettled with contra firms from trades, providing market reference numbers when needed to resolve disputes on settlement of shares.*Reconcile holdings of securities with what our custodial firm shows we held.*Trained staff of AG Edwards on day to day operations and computer system after their company merger with Wachovia securities, training included the new department manager.

*Collect and record invoices, both for owned inventory and consigned inventory, for 9 of the company’s 54 branches. Had started company overseeing 5 branches, that increased to 9 branches in four years.*Verify invoice totals with PO totals. Enter owned inventory invoices and expenses into Nxtrend system. *Print, distribute, match with invoices, and mail checks. *Contact branch managers to resolve differences between invoice totals and PO totals. *Notify corporate pricing department of any variation in item price.

*Sole person responsible for Accounts Payable of company till company was purchased by PGA group.*Collect, record, and track invoices for company.*Print, verify, and distribute checks. *Enter assets into FAS (Fixed Asset System) for correct depreciation of assets. * Oversaw change in accounting software from Great Plains Dynamics to Peoplesoft. *Trained temporary assistant to fill in during turnover to new Peoplesoft program. *Verify and balance A/P information for General Ledger. *Create and Issue 1099 and 1096 tax forms annually. Issued form ST-9 (Virginia State sales tax) monthly.

Entered and verified inventory count of retail and grocery stores into portable data unit, and import to main server at corporate headquarters.