Anna Whelan Email & Phone Number

Dublin, Ie

Ensure the smooth and efficient running of the premises, including managing the relationship with key outsourced service providers.• Responsible for ordering all office supplies.• Ownership of the weekly and monthly payroll process and posting all necessary journals• Responsible for posting and reporting on all aspects of employee expenses, including company credit card and fleet costs• Assist with continuous improvement of financial reporting processes• Maintaining Book data and Book Pricing• Other ad hoc projects and duties as required by the Financial Controller

Dublin, County Dublin, Ireland

To provide a high quality and efficient administrative service to the Tate office including, managing incoming phone calls and emails, event logistics and team meetingsTo relay project enquiries and queries to the correct department representativeTo support the Divisional Management Team on diary management, travel support and processing expensesTo assist the Tate team with day-to-day administration such as meeting coordination, courier collections & deliveries, site access, stationary & consumable orders, etc.Maintenance of Tate social media posts with support from Marketing dept.Calendar management & scheduling of CPD presentations and customer visitsEnsure that Tate’s values of Expertise, Reliability and Ambition, Innovation are upheld at all times;

Parkwest, Dublin 12

Providing high level administration support to Company Secretarial FunctionAssisting with delivery of secretarial support to the Board, Committees and senior management team.Working closely with Board of Directors of Rehab Group and entities in both Ireland and the U.K.Producing Board notices, agendas, board papers to high a standard Attendance at all Board & Committee meetings to take accurate minutes and drafting of same for approval.Arranging legalisation and notarisation of various documents as requiredCompletion of Annual CRO filings, CRA filings.Diary management, ensuring statutory paper files are kept up to date and on line with corporate governance rules and best practice Scheduling all board and committee meetings

Dublin, Ireland

Extensive diary management for CEO & MTCoordinating overseas meetings for MT & CEOLiaise with internal stakeholders, European HO, worldwide Business Units to arrange meetings, video conferences, prepare agendas, draft minutes etc.Extensive travel arrangements for CEO & MT incl. flights, hotel, visas etc.Preparation of reports and presentations for CEOBusiness AnalyticsEvent Management Sole responsbility for internal staff newsletterChairperson of Office Health & Safety CommitteeFull secretarial work for ILPGA incl all admin, payment of invoices, management of bank account and compilation of end of year accounts. Human Resources incl. administration, screening CVs, first round itnerviews, contract preparation, delivery of Induction Program for new starts, organisation of training as per employee needs.Providing employee advise (policy interpretation, leave entitlements, grievances etc)

Dublin

Dealing with large volume of callsCreating, modifying and updating customer account informationProviding support to field sales repsProviding information and documentation to internal and external customers

Ba Business Studies (Hons), Business Studies

Certificate In Employment Law, Honours

Diploma In Human Resource Management, Human Resources Management And Services, Distinction