Anna Jauregui Email & Phone Number

Houston, Tx, Us

Houston, Texas Area

Support the Business Operations team and the Legal Services department by providing advanced administrative and secretarial support, including, but not limited to:• Greet guests• Calendar support• Process and log phone calls and faxes• Create/edit memos and letters• Process all documents• Project & program support• Process mail• Inventory office supplies and catering supplies• Incidental and recurring purchasing using the ProCard• Reconciliations of all payments• Travel arrangement, management and reimbursement• Payroll using the Departmental Calendar & Kronos systems• Coordinate deliveries• Conference and seminar registrations• Arrange conference rooms, event planning and other tasks as assigned.• Check requests• Create purchase orders through PeopleSoft• Review invoices & vouchers for accuracy, process supply & catering orders and others as assigned.• Manage a centralized filing system, used by all sections of the department, which includes creating, maintaining, transferring, updating, reconciling and searching files using Infolinx. Create and maintain efficient procedures and training materials for the filing system.• Prepare meeting agendas and coordinates all presentation materials; accurately transcribes and disseminates all meeting minutes within 48 hours.Independently analyzes discussion topics and follows up on action items.• Prioritize work assigned by staff in order to meet the deadlines and other needs of the department and clients throughout the institution.• Exercise independent judgment and retain a substantial degree of tact, handling difficult interpersonal situations.• Manages highly confidential correspondence and information.• Establish appropriate work plans to ensure that required work products meet the department’s standards for timeliness and quality of form and content.• Successfully implements such plans with a minimum of supervision.• Provides guidance to staff with regard to policies and procedures.

Houston, Texas Area

• Primary administrative support to two Clinical Administrative Directors of Outpatient Center • Provided day-to-day support with heavy calendar management, onboarding new hires, heavy meeting coordination, travel requests and expense report reimbursements, maintained employee HR files, heavy purchases of supplies and medical equipment to include confirming delivery, processing of invoices• Administered weekly timecards for 48 employees utilizing PeopleSoft/Kronos Timekeeping system; consistent interaction with employees for any questions or concerns, generate reports, modify time, monitor time off calendar and Family Medical Leave and liaison between myHR and staff

Bachelor Of Science (Bs), Business Administration And Management, General

Certificate, Human Resources Management

Certificate, Paralegal Studies