Annette Johnson Email & Phone Number

Saint Paul, Mn, Us

Bloomington, Minnesota, United States

This senior administrative role assists the department to proactively identify issues, track deadlines, ensure projects are completed, communicate with relevant executives, and support the strategic direction of the HealthPartners physical security team. I provide coordination for the HealthPartners Security Leadership group which is responsible for security of over 27k employees under 18 separate employers working in eight hospitals, 223 clinics and 50+ support facilities. I'm responsible for administrative support of the Vice President and four Directors with a staff of over 180 to ensure successful planning and tracking of policy, budget, and business needs in care delivery and health plan services. I serve as the department expert in the Oracle Enterprise Resource Planning (ERP) system, managing over 1,000 invoice payments annually and ensuring accuracy in billing for received goods and completed services.I was responsible for completely redesigning the department’s intranet SharePoint page, enhancing user experience by focusing on the information employees seek. The updated site effectively communicates department capabilities and resources for safety and is recognized system wide as a benchmark for other departments.

Saint Louis Park

Provided comprehensive administrative support to the Park Nicollet Security Department and Parking Services team, ensuring smooth operations and effective communication.Collaborated closely with an external consultant to facilitate a complete overhaul of the corporate security program, including scheduling, attending, and documenting results from executive meetings over a 14-month period.Managed the tracking and submission of invoices, generating reports to maintain accurate financial oversight.Identified a critical information gap within the 24/7 Security Operations Center and developed a comprehensive Property Call List. This resource includes confidential contact information, security alarm codes, vendor contacts, and other essential data, streamlining emergency response coordination.Assisted with regulatory compliance by preparing reports and fulfilling information requests during regulatory visits, ensuring adherence to industry standards.

Maple Grove, Mn

Led initiatives to identify and resolve various issues essential for a successful office relocation, including researching legal restrictions for new signage and coordinating a thorough cleaning of the supply room, among other tasks. Served as a backup to the office Administrative Assistant/Receptionist as needed, ensuring continuity of operations and support for team members.

Robbinsdale, Mn

Crafted and distributed weekly eblasts using Constant Contact, along with bulletin inserts. Maintained the calendar and membership database, promoting upcoming activities and events through the website, Facebook, and local community newspaper ads. Prepared and assembled the monthly newsletter and new member packets. Organized volunteers for annual and special events, including silent and live auctions, potlucks, funerals, and weddings, ensuring successful execution and engagement. Assisted with the annual report, stewardship campaigns, capital campaigns, and the creation of the photo directory in collaboration with LifeTouch.

Minneapolis, Minnesota

Executive Assistant to HR and CFO (2003-2005)Managed confidential HR records and COBRA notifications, scheduled interviews with potential hires, and assisted with the annual intern application process. Coordinated weekly new employee orientations to ensure a smooth onboarding experience. Led special projects for the CFO and HR department while serving as co-leader for all administrative assistants, fostering collaboration and enhancing departmental efficiency. Coordinated biannual company-sponsored blood drives and actively participated as a volunteer on the United Way Committee, demonstrating commitment to community service and employee engagement.New Business Coordinator (1998-2003)Partnered with top-level management to complete Requests for Proposals (RFPs) and create PowerPoint presentations to support potential multimillion-dollar business clients. Managed all travel-related logistics for sales engagements and new business needs, including occasional travel to assist with last-minute proposal adjustments. Collaborated with nearly every department in the agency to ensure tight deadlines were met, demonstrating strong organizational skills and commitment to team success.

Fort Wayne, Indiana

Provided comprehensive project management and administrative support to the Year 2000 Project team, ensuring effective coordination and execution of project tasks. Maintained the project plan, regularly updating and distributing various reports in Project Workbench. Managed the time system for monthly client billing and scanned/archived compliance documentation for all reinsurance companies. Attended monthly status meetings with the CEO, VPs, and Board of Directors, taking minutes and ensuring accurate records of discussions and decisions.