Annie Ruiz Email & Phone Number

Winter Garden, Fl, Us

Miami, Florida, United States

Miami, Florida, United States

Miami, Florida

• Improve the operational systems, processes, and HR policies in support of WOWs mission. Specifically, support better management reporting, information flow, business processes, and organizational planning on regular basis• Significant role in long-term planning, including an initiative geared toward operational excellence, ensuring policies and procedures are adhered to on a daily basis• Manage and increase the effectiveness and efficiency of Supportive Services (HR, IT, and Finance)• Formulate and implement departmental and organizational policies and procedures to maximize output• Manage all volunteer coordination and documentation• Oversee Adult Day Care Food Program (monthly claim submission, and annual contract renewal)

Miami, Florida

Miami/Fort Lauderdale Area

Miami/Fort Lauderdale Area

• Set up all panel interviews for all leaders with peer involvement and interview packets.• Prepare monthly mileage for all CSC leaders by end of first week of new month• Purchase and order all equipment, food, supplies etc as needed for CSC meetings, retreats etc.• Manage all CSC leadership calendar invitations • Manage all CSC meetings including employee reviews• Type and prepare all Meeting Minutes for all meetings• Prepare all necessary equipment and paperwork for all meetings• Set up Media, laptop, TV etc for meetings• Process reimbursements Check requests for all CSC leaders• Open and maintain all CSC employee files to JD standards • Process and breakdown all completed employee evaluations paperwork

Doral

• Maintain Outlook calendar management; plan and schedule all executive meetings and appointments• Organizing and maintaining all employee files• Facilitating and taking minutes for multiple meetings• Booking travel and guest arrangements• Processing expense reports• Preparing and editing correspondence, reports and presentations; Providing all additional support for projects as needed• Managing projects to a successful completion• Exercise a high degree of discretion due to confidential and sensitive information and daily document handling.

Miami/Fort Lauderdale Area

Maintain vendor relationships preparing, finalizing and following-up on all correspondence and vendor agreements. Circulate and collect signatures for documents from varied departments.Preparing and tracking department purchase orders and maintain backup documentation of all orders.Prepares and maintains department’s budget. Coordinates travel arrangements for the department. Processes travel and entertainment expenses for reimbursement for entire department. Prepares Power Point presentations to be used by the department. Collects and interprets market information to be used in analysis.

Currently perform all administrative functions for the Contracts department including scheduling meetings, maintaining training records, implementing new organizational methods, and coordinating travel arrangements for directors and senior staff. Responsible for key business functions such as keeping record of department budget and inventory, managing personal PTO for all employees, creating marketing materials for company-wide distribution, and organizing skill building events within the department. Efforts have translated to a more organized and efficient workplace.

Assisted in special event planning, recruited new corporate sponsors, trained incoming volunteers, coordinated local and national fundraising events, created marketing campaigns in both English and Spanish, and edited all promotional materials for hospital outreach programs. Successfully balanced multiple tasks by applying creative marketing and communication concepts in real-world scenarios..

Duties included inputting patient invoices into computer system, conducting heavy clerical work (such as filing, copying, answering phone calls), and fulfilling any other administrative tasks as necessary to keep the department running as effectively as possible.

Answered switchboard calls, received deliveries, sorted and distributed mail, performed all clerical tasks, coordinated meetings, and supported high level executives on day-to-day activities.