Creating invoices for stevedore and multiple terminal activities within Husky Terminal – low volume billing requiring a high attention to detail, focus, organizational and communication skills across multiple customers and departmentsPaying close attention to contract items and terms and liaising with VP of Commercial to ensure that any new billing item is created as intended within the contractual frameworkWorking closely with Gate and Marine Operations daily to ensure that data is correct and any customer questions are answered promptlyAssisting Cash Applications and Customer Support to resolve customer queries and disputes and create credit memo's as appropriateAdhering to strict confidentiality protocols in relation to contract terminal service agreement items and ratesSupporting management with reports and information, especially during month accruals Providing monthly data to Northwest Seaport Alliance and Pacific Maritime Association3rd party data entry into customer systems as requestedAssisting with evidence for yearly audit selectionsUsing terminal operating systems to gather billing data and create supporting documents for customers Working closely with multiple teams to ensure information entered is accurate and compliant with any contractual or legal obligationsInvolved with the implementation of new the terminal operating system, switching from legacy TMS to Navis N4, including advocating for billing needs and requirements, tracking issues and validating and testing billing data and reportsAssisting with on boarding new customers and ensuring that the billing system and TOS will be ready and able to communicate and function as needed to create correct invoicing Use of TMS, Navis N4 and Dockworks, as well as Microsoft Office

Billing over 500 contracts for copiers and printer customersAdhering to strict month end deadlinesUpdating and adding contracts as needed for my customersAssisting with inquiries and account corrections as neededPerforming bank audits on contracts

Part of the Shared Services team for a national Terminal Operator and Stevedore company Billing for PNCT stevedore and some terminal activities – low volume billing requiring a high attention to detail, focus, organizational and communication skills across multiple customers and departmentsHigh value invoices with multiple customers tied to vessels and varying contractsVery email intensive role with need to prioritize work frequently and build and maintain great relationships with internal and external customers to keep work flow smooth and allow deadlines to be metContract analysis needed for checking work sheets sent by Operations and to ensure items billed are compliant with each customers agreementsAssisted with evidence for audit selection as requested and awareness of basic ASC 606 protocolsLiaising with the PNCT Superintendents/Operations and Financial Analyst on a daily basis, as well as Vessel Planners and Commercial Director and various Shipping Lines, primarily via OutlookDispute resolution and working with the Shared Services Collections team Maintain weekly and monthly reporting to PNCT and the Port of New York & New Jersey as well as colleagues within Shared ServicesUse of Navis N4 for billing and Terminal Operating System as well as Microsoft Office suite (Outlook, Excel and Word)Perform monthly accrual activities for Stevedore, Retro Accruals and some Terminal activityCreate Retro invoices for yearly changing contracts in collaboration with AR Manager and the PNCT

Reporting to the Assistant Director for Sales TaxReconciling vehicle sales tax data to determine why discrepancies occur between collected and paid amounts for a number of US StatesAnalysing available data using SQL and sales documents to find patterns and inconsistencies with the ultimate aim to help improve processes and reduce inconsistenciesVerifying if corrections made either within the SQL (Vertex) or at store level, third party level or through working with various DMV offices are improving accuracy rates from month to month

Accounting Coordinator reporting to the Accounts Receivable Manager for a national Fire and Life Safety companyResponsible for multiple national customers each with their own processes and requirementsUse of Microsoft Dynamics AX to apply credit notes, check account balances, preview and print a large volume of invoices and distribute to customers depending on their requirementsBilling for various customers according to specific contract terms and based on service type. Both higher volume inspection invoices and more in depth repair/project invoicesAssisting with creating pricing forms for use by Billing Analysts based on customer contractsUsing data from AX to compile monthly stewardship ageing reports for the sales teamsCovering some roles for the AR Manager in her absence including Collections reporting to Customer Service Team supervisors and doing end of month WIP reportingUse of Microsoft Excel to check ageing reports, compile data for customers and maintain records and information to share with other teams3 months working in Cash Applications reconciling payments and later assisting this team as needed by providing data breakdowns and payment application detailsUse of a number of 3rd party websites to data entry invoices for customers including; Corrigo, Work Oasis, Service Channel and Service Insight 7/VAWSRespond to customer enquiries, assist the customer service teams and account specialists to resolve any issues getting invoices submitted in a timely manner to customersWorking with Account Executives to adhere to customer terms and conditions to ensure that we meet service level agreements

Full cycle Accounts Payable role working to various deadlines with need for great attention to detail and an ability to prioritize work loadUse of Microsoft Dynamics AX to enter invoices, print weekly checks and validate vendor statementsProcess employee expense reports for paymentMatching vendor statements to purchase orders and querying any discrepanciesMonthly rent payments, reconciling prior payments to current statements for over 50 storesAssisting with vendor set up and 1099 maintenance as well as assisting with month end close

9 Years entering a high volume of international mail invoices into databases for Accounts Receivable. This included learning services, pricing and contacting customers to verify informationManaging Accounts Payable international bank accounts on SAP - Sterling, Euro, US Dollar, Hong Kong Dollar and Chinese RenminbiProviding information and upload journals to Group Treasury as requiredDaily reconciliation of the bank statements, accounting for all payments and receipts and monthly checks on the bank ledgersInput of electronic payments to online banking systemsManaging Federal Express invoice payments on behalf of Parcelforce Worldwide and liaising with both companies to resolve any difficulties delaying paymentProcessing parcels compensation accounts, working with Parcelforce Worldwide and foreign operators to conform to Universal Postal Union regulationsData entry of parcels documents into database and Excel