Arcelito Caputolan Email & Phone Number

Riyadh, Sa

Tabuk Region

• Documents routing using DocuSign with timeline tracking.• Managing and Controlling access in SharePoint to ensure the proper and organizedocumentation without any leakage.• Manage and control project documentation in accordance with project procedures.• Organized documents systematically pay attention to details.• Ensure identification of documents and compliance with standard templates and format.• Perform quality and compliance checks on all documentation received and before issuing.• Responsible for the collection, distribution, and storage of controlled documents, including being watchful of documents moving in and through the project to validate correct processing and recording.• Overseeing the document control process within an organization or project.• Developing and implementing document control procedures and policies.• Managing and maintaining an electronic document management system.• Ensuring the accuracy and integrity of all documents and records.• Providing training and guidance to junior document control staff.• Conducting regular audits to ensure compliance with document control procedures.• Assisting with the preparation and submission of documents for regulatory compliance.• Managing document control databases and generating reports as needed.• Collaborating with other departments to improve document control processes and efficiency.• Ensuring all metadata is supplied and properly registered into the system.• Providing Document Control support to project team members in retrieving documents.• Transmit documents to internal and external parties for review and information.• Transmit the comments on documents back to originators.• Keep up to date all incoming and outgoing submittal and correspondence logs.• Assist with queries on documentation requirements and submissions.• Meticulous and able to follow through with tasks promptly.• Able to work independently as well as in a team

Al Khobar, Eastern, Saudi Arabia

• Distributing project’s relevant documents • Issuing Letters, IPA/IPC, Back-Charges, Variation Order Request.• Maintaining Project’s Database.• Organized and Control documents systematically.• Received/distribute submittals.• Monitoring and Updating project logs and tracking schedules.• Follow-up delayed response submission.• Prepare documents for pre-qualification of materials and sub-contractor approval.• Prepare and Submit RFI, SCR, ITP, FIR, MIR, NCR, Plan, and Procedure to Consultant.• Perform all incoming/outgoing correspondences and Action Plan• Submit Daily, Weekly & Monthly Reports.• Scan and upload documents according to company procedure• Collect and register all documents such as drawings and other related documents in the company’s system.• Ensures identification of documents and compliance with standard templates and formats. Perform quality and compliance checks on all documentation before issued.• Keep other personnel updated on new document versions and how to obtain access.• Create templates for use by other personnel.• Establish and maintain record retention timelines.• Establish and implement an efficient project-related documents control register, database and hard copy filing system.• Implement Project Document Management System and processes.• Implement workflows and collate issues and receive documents in accordance with project requirements for the development, review, and approval of design documentation and all other procedures, instructions, product certification, and records that are subject to review and approval.• Plan and record documents flow to and from all necessary parties, including clients, subcontractors, and the project office.• Record issues and track the location of control documents and drawings.• Issue letters and receipts concerning the documents in circulation.• Coordinate storage and archiving of project and organizational records.• Preparing MoM and tracking payments.

P.O. Box 99816, Riyadh 11625, Ksa

Job Description:• Distributing project’s relevant documents • Providing general administrative support• Maintaining Project’s Database • Organized and Control documents soft/hard copies using a system• Received/distribute submittals.• Monitoring and Updating project logs and tracking schedules.• Follow-up delayed response submission.• Prepare documents for pre-qualification of materials and sub-contractor approval.• Prepare and Submit RFI, SCR, ITP, FIR, MIR, NCR, Plan, and Procedure to Consultant.• Perform all incoming/outgoing correspondences and Action Plan• Submit Daily and Monthly Reports from engineers.• Scan and upload documents according to company procedure• Collect and register all documents such as drawings and other related documents in the company’s system.• Review and update documents for maintenance and quality control• Keep other personnel updated on new document versions and how to obtain access.• Handle records across various departments• Create templates for use by other personnel.• Establish and maintain record retention timelines.• Establish and implement an efficient project-related documents control register, database and hard copy filing system.• Implement Project Document Management System and processes.• Implement workflows and collate issues and receive documents in accordance with project requirements for the development, review, and approval of design documentation and all other procedures, instructions, product certification, and records that are subject to review and approval.• Plan and record documents flow to and from all necessary parties, including clients, subcontractors, and the project office.• Record issues and track the location of control documents and drawings.• Issue letters and receipts concerning the documents in circulation.• Coordinate storage and archiving of project and organizational records.• Perform all duties in accordance with company policies, processes, systems, and procedures.

Riyadh, Ksa

Job Description:• Organized and controlled documents soft/hard copies using Excel and SAP System.• Archiving and Retrieving files in the Folder • Update/arrange documents in the Storeroom with records systematically.• Manage data files in the system to retrieve them easily. • Assist a team in all internal and external audits.• Create and formulate working instructions for Inbound and Outbound for the operation• Create Stock Distribution to Branches and Showrooms • Doing Daily and Monthly Bank Reconciliation, Aging, Credit Confirmation.• Posting Money Taken came from different Branches.• Update/Posting FBCJ for Credit and Cash Collection• Daily reconciliation for POS vs Daily Sales• Perform Branch Accountant• Assist an Inventory Control Team• Create and formulate working instructions for Inbound and Outbound for the operation• In-Charge Purchase Order, GRN, and Delivery Notes• High-Quality support for SAP users for both facilities.• Doing Daily and Monthly reports as required.

Riyadh, Ksa

Job Description:• Ensures that all documents are properly received and filed and controlled in documents are available for the HR Department.• Prepare Purchase Order for the VISA, Chamber, MOFA, etc.• Update in SAP System the details of the applicants (CV Status Report, Shortlist, Interview Status, Job Offer, Candidates Tracer, Ticket Planning, Duty Joining, and Arrival Details).• Coordinate the activities of staff members by effectively and efficiently handling scheduling and work assignment duties.• Identify problems in operations processes and ensure that they are resolved in a time-efficient manner.• Maintain accurate operations materials and documents for reference purposes.• Monitor and assess daily financial operations and performance management processes.• Provide recommendations for disciplinary actions including reprimand, suspension, and termination.• Coordinate activities with procurement managers to ensure delivery of supplies and equipment in a time-efficient manner.• Compile and analyze company data such as sales figures and financials & create reports for management’s review• Scanning and keeping the softcopies of important documents in the system.• Responsible for the control of all HR-related documents.• Maintain the document control for the SAP system for ensuring all document control procedures are adhered to.• Arrange travel documents for all the employees and beneficiaries going Vacation and Exit.• Find the very affordable ticket price as per the company policy.• Follow and Issue Tickets as per the amount requested by the Clients. • Send flight schedule and ticket pricing to the concerned employees. • Reserve and Issuing Tickets using Amadeus System.• Send notification for the concerned persons for his/her flight schedule. • Re-booking of Tickets if in case the employees need to cancel or re-schedule the flights.• Send or call the concerned person to remind for his/her actual date of flights.

Brgy. Tinago, Cebu City, Cebu, Philippine

Job Description:• Registering all incoming and outgoing correspondences, MoMs, Drawings & Technical submittals.• Maintaining a register of all incoming and outgoing mail, stamping, and recording of mail before circulating for distribution to the Project Manager as set out in BMS Project Communication and Document Control and MBS Site Supervision Quality Procedures.• Responsible for Control/Track/Issues of complete project documentation such as incoming and outgoing correspondence, site instruction, change orders, RFI, NCR, SCR, FIR, MIR, Letters, daily/weekly/monthly reports, Submittals, and other forms of pertinent documents from contractors.• Responsible for all project documents, transmittals, submittals, and correspondences and ensures proper distribution.• Responsible for receiving, logging, and distributing all technical documents and assisting in coordination and monitoring of administrative activities to facilitate and expedite the workflow.• Monitor proper classification & sorting of documents, archiving and retrieval in accordance with project document procedure.• Maintaining all tracking records and ensuring that they are initialed when a file is taken from the filing room.• Follow-up with team members and others for “open” status items to be closed.• Regular periodic backup (electronic copy) of project documents• Performs other similar or related duties assigned such as preparing self – correspondences, progress reports, and status sheets.• Liaise with QA/QC Manager in formulating procedures and workflows in line with the Project requirement.• Assists with the development, implementation, and interpretation of project document control procedures.• Keeping/Arrange in sequence all the Program of Works, PERT/CPM, As-Built Plans, Blueprints, and all supporting documents as required.• Monitor and check all the billing documents base on the accomplishment report • Action Plan to be required.

Ermita, Manila, Philippines

Prepare customs documentation and ensure that shipments meet all applicable laws to facilitate the import and export of goods. Determine and track duties and taxes payable and process payments on behalf of client. ... Coordinate transportation and storage of imported goods.