Arshad Ali Email & Phone Number

Doha, Qatar

Ensure the smooth and adequate flow of information within the company to facilitate otherbusiness operations.• Responsible for the entire timekeeping and processing of the vacation/short leave/medical appointment.• Online bookings of Flight Operation Systems (Airplane & Helicopter) for the employees and contractor as per work schedules.• Preparing weekly highlights, project reports, and daily activities including updating job status and conducting safety meeting and drills on weekly basis.• Updating work schedules, preparing annual vacation schedules and processing.• Dealing with correspondence, communication and confidential files within company and maintain filling system appropriate to department requirements.• Coordinating with contractor representative for renewal of National ID /Passport/vacation, arranging and processing work permit test, welding test, rigger test, and scaffolding test for contractor employees.• Relieving on radio operator when he is in lunch break or in chopper landing operation• Well discipline employee that observe and complies with company’s set of Standard Operating Procedures, work policies and guidelines• Excellent interpersonal skills showing effectiveness in communication, selfcorrespondence, team work and coordination.• Familiar with all on line applications and procedures for the requirement of Oil and Gas Industry.• Manage workflow by assigning tasks to other administrative employees daily, ensuring that deadlines are met and work is completed correctly.• Assist in training staff members and new hires.• Generate memos, emails and reports when appropriate.• Assume responsibility for maintenance of office equipment, including computers, copy machines and fax machines.• Maintain office supplies by checking inventory and order items.Attending weekly and monthly progress meetings; preparation of Minutes of the Meetings.Receive and answer emails.

Sohar, Al Batinah North, Oman

Manage workflow by assigning tasks to other administrative employees daily, ensuring that deadlines are met and work is completed correctly.• Assist in training staff members and new hires.• Generate memos, emails and reports when appropriate.• Assume responsibility for maintenance of office equipment, including computers, copy machines and fax machines.• Maintain office supplies by checking inventory and order items.• Be aware of and comply with policies and procedures relating to the Foundationincluding (but not limited to), equality and diversity; health, safety; data protection;and security, confidentiality and reporting all concerns to an appropriate person.• Monitoring projects manpower, staff leave schedule.• Responsible for maintenance and continual improvement of Administrative ManagementSystem as per ISO Standard. Monitor the requirements on an ongoing basis so as to makerecommendations for any improvements in the system if necessary.• Ensure the effective running of the day-to-day operations.• Work closely and liaise with contractors’ document control group in all matters relating toadministration.To ensure that all documents are well checked and submitted on time.• To perform regular audit on project documents in order to ensure that all documents areproperly maintained and forwarded to the action parties.• Effectively follow the company’s standard operating procedures in submissions of documents.• Administrative reviews of proposals and technical reports on an as needed basis.• Prioritize and manage multiple projects or responsibilities and follow through on issues in a timely manner.• Organize reports and input data into Excel spreadsheets.• Coordinate monthly meetings with agenda, reports and additional required• materials.• Manage calendar movement, requiring interaction with both internal and external• contacts and other assistants to coordinate a variety of meetings.

Abu Dhabi, Abu Dhabi, United Arab Emirates

Ensure the smooth and adequate flow of information within the company to facilitate otherbusiness operations.• Responsible for the entire timekeeping and processing of the vacation/short leave/medical appointment.• Online bookings of Flight Operation Systems (Airplane & Helicopter) for the employees and contractor as per work schedules.• Preparing weekly highlights, project reports, and daily activities including updating job status and conducting safety meeting and drills on weekly basis.• Updating work schedules, preparing annual vacation schedules and processing.• Dealing with correspondence, communication and confidential files within company and maintain filling system appropriate to department requirements.• Coordinating with contractor representative for renewal of National ID /Passport/vacation, arranging and processing work permit test, welding test, rigger test, and scaffolding test for contractor employees.• Relieving on radio operator when he is in lunch break or in chopper landing operation• Well discipline employee that observe and complies with company’s set of Standard Operating Procedures, work policies and guidelines• Excellent interpersonal skills showing effectiveness in communication, selfcorrespondence, team work and coordination.• Familiar with all on line applications and procedures for the requirement of Oil and Gas Industry.• Manage workflow by assigning tasks to other administrative employees daily, ensuring that deadlines are met and work is completed correctly.• Assist in training staff members and new hires.• Generate memos, emails and reports when appropriate.• Assume responsibility for maintenance of office equipment, including computers, copy machines and fax machines.• Maintain office supplies by checking inventory and order items.Attending weekly and monthly progress meetings; preparation of Minutes of the Meetings.Receive and answer emails.

Jamshedpur Area, India

Perform Secretarial and administrative activities.• Responsible for the effective and efficient document, in accordance with the established procedures.• Design and development of advanced project document control system for the business.• Responsible for maintenance and continual improvement of Administrative Management System as per ISO Standard. Monitor the requirements on an ongoing basis so as to make recommendations for any improvements in the system if necessary.• Daily routine activities of Document Control, including distribution of documents, maintaining electronic folders and directories, tracking and retrieval of documents and drawings.• Maintain registers of all receipts and issues or submissions of documents and correspondence.• Expedite the return of documents and approvals or comments within the required time period from internal and external parties to whom they have been issued or distributed.• Ability to plan, organize, lead and coordinate the Document Control function within our multidisciplinary Engineering group, in order to meet the needs of the projects, proposals and Company’s quality requirements and timely deadlines (milestones).• Register, log, distribute, track, issue, maintain and control office and site project documents and drawings.• Coordinate the activities of Document Control, including distribution of documents, tracking and reporting on document review progress.• Reporting on the performance of the document control system for review and as a basis for improvement of the documents control system.• Maintain document logs for correspondence, material approval submittals, shop drawing, RFI (incoming & outgoing) corrective drawing submittals and Filing etc.• To ensure compliance with quality assurance requirements at all time.