Use AllPay to track applications and candidate statuses. Communicate with hiring managers regarding candidates and hiring needs, and schedule candidates for multiple rounds of interviews. Handle dispositioning candidates and make verbal and written offers. Handle employee onboarding, including ordering drug screens and background checks, onboarding into the HRIS system, I-9s, and employee orientation. Collaborate with the Talent Acquisition team, HR department, and hiring managers to help improve interviewing processes and candidate experience. Plan internal career fair to advertise open jobs for the company, and attend external job fairs to source potential candidates. Create a job posting template and revise existing job postings.

Conduct new employee onboarding, including the completion of new hire paperwork, federal I-9 forms, and background checks to ensure a pleasant introduction to the university’s atmosphere. Provide excellent customer service to the campus community and respond to general HR inquiries, including resolving issues and providing guidance on HR policies, procedures, and practices. Maintain employee records while working collaboratively with other departments to resolve issues and ensure employee records and transactions are complete and accurate. Conduct audits, pull reports, identify issues, and participate in data cleanup efforts while also creating and updating training manuals and procedure instruction guides. Coordinate with other teams on different projects, including the planning and coordination of RiceFest 2023 and Rice’s participation in external salary surveys. Create and update internal instruction guides and training materials and suggest and implement improvements in internal processes.

Supervise and manage employees to ensure a productive and safe work environment. Plan and oversee in-store promotional events or displays. Ensure high levels of customer satisfaction through excellent service.

Reorganize all personnel and medical files to ensure up-to-date information, as well as transfer all information into an online database. Create a spreadsheet encompassing a complete employee history for the company year-by-year dating back to 1996. Reconciled employee payroll and benefit deductions to ensure a balanced payroll without discrepancies. Coordinated with the docketing department to scan and direct all incoming mail to the proper department.