Ashley Hayner Email & Phone Number

Chicago, Il, Us

• Responsible for managing 80 vendor partners• Reconciling 10-15 vendor statements monthly• Point of contact to support vendors on their EDI or PDF statement reconciliation, invoice, or credit questions, and assist in updating their account information• Subject matter expert on consignment orders• Leading and supporting team members with consignment orders reconciliation efforts • Spearheading PO cancellations project with PPM to identify PO cancellation errors by producing quarterly reporting of data collected through Microsoft SQL and Pivots• Quarterly collaboration with various internal customers to improve communications and eliminate non-value-added tasks that were being duplicated across departments. • Providing AP dos and don’ts training for the SOS community • Consolidated, updated, and uploaded all AP Resolutions desk level procedures into OneNote for ease of access. Responsible for updating any procedures that change or creating new ones when required.• On-demand training and onboarding of new coworkers • Supporting and training intern staff. Providing projects and keeping interns accountable for project completion• Collaborated with Partner Services • Creating cases in SPS to pursue Bill Only for canceled or duplicate shipments

Process accounts payable invoices from entry to paymentPayroll tasks: print checks, pay taxes, distribute checks and direct depositsProficient in Contract Systems and Foundation accounting systemsComplete and check month end UnionsComplete bid documentationGood ability to effectively prioritize assignments to deadlinesAbility to handle phone calls, email and faxCompleted various IDOT forms Fill out and upload bid documentation for IDOT bidsAssisted project managers with force accounts, contracts and various job related paperworkPerformed contract invoices (AIA Form) and job billingExamined construction project contracts and related documentsProficient in HCSS (Heavy Construction Management System)

Generate Billings and allocate paymentsAllocate payroll and accounts payables to jobs in PeachtreeComplete and check month end UnionsComplete bid documentationGood ability to effectively prioritize assignments to deadlinesAbility to handle phone calls, email and faxAssisted the Secretary/ Treasurer during the month end and year end closing proceduresCompleted various IDOT forms Maintained lien waiversAssisted in performing job cost analysis and reportingPerformed contract invoices (AIA Form) and job billingExamined construction project contracts and related documentsResponsible for all field service employees communication devices; tracking and billing

Telemarketing Answered phones and took pertinent information from customers and/ or payment informationInput ads into the computer to be sent for printRan front desk (Saturdays only) - helped walk-in customers with ads, payments or paper pick-up, ran cash registersGeneral Customer Service

Bachelor Of Business Administration - Bba

Education record

General Studies